Wherever I am, the world comes after me.
It offers me its busyness. It does not believe that I do not want it.
Now I understand 
why the old poets of China went so far
and high 
into the mountains, then crept into the pale mist.
"The Old Poets of China" by Mary Oliver

Asian Center Students?

We categorized the FAQs from various UP memos to help you locate the information you need. If you do not find the information in the tabs on the left, please try the "FAQ from OVCAA and FAQ from the OUR" tab. 
Please visit the Student Corner page to view more information for the First Semester, Academic Year 2020–2021.

Non-Students and the General Public? 

Please check the GCQ tab below to get updates on service advisory.

 

  • WFH Set-Up, Appointment System Only for Essential, Onsite Business

    Except for a skeletal workforce, all employees of the UP Asian Center are working from home.  For available library services, kindly visit the Library page. The Asian Center Library is closed for on-site visits.  Until further notice, rentals of Asian Center facilities are suspended, but inquiries will be entertained via email and/or Facebook.
    To reduce the risk of virus transmission, please maximize the use of online media (email, etc), and limit visits only to urgent transactions that require on-site presence/visits. Inquiries will be entertained via email and/or Facebook. Please see office directory below.
    Such visits to the UP Asian Center are scheduled, anytime only on weekdays and during office hours, via the Appointment System. This is to limit the number of individuals inside the Asian Center at a given time. Please see the steps below.
        • Step 1: Fill Out the Appointment Form/System
        • Step 2: Wait for Email Confirmation
        • Step 3: Submit to Temperature Screening
        • Step 4: Verify Appointment with Guard on Duty
        • Step 5: FIll Out a Visitor Health Checklist Form
        • Step 6: Follow these upon-and-prior-to-entry protocols, including the submission of a Health Checklist via QR Code.
    As applicable, essential on-site transactions are to be conducted in designated areas. If possible, contact with the person (first) online and clarify all applicable matters to expedite on-site transactions and reduce contact time. 
    While inside the Asian Center, please:
    ♦ Wear face masks and face shields at all times
 when inside the building
    ♦ Bring your own pen and alcohol
    
♦ Comply with physical distancing and other infection-control measures

    ♦ Keep interactions to less than 30 minutes (so others can use designated room)
    Please also be guided by UP Diliman's Guidelines (See Page 5 for QR Code signing and workplace protocols). Visitors are encouraged to stay at home if they are feeling sick, and/or if they have a sick family member at home.
    Here  are the email addresses of the Asian Center offices.
    ♦ Office of the Dean: This email address is being protected from spambots. You need JavaScript enabled to view it. (Angelica Craig)
    ♦ Admissions/College Secretary/Student Concerns: This email address is being protected from spambots. You need JavaScript enabled to view it. (Robert Silleza)

    ♦ Rental Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (JR Sanchez)


    ♦ Administration Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Lilia Marquez)


    ♦ Library: This email address is being protected from spambots. You need JavaScript enabled to view it. (Miccah Frayna/Alessandra Guimba)


    ♦ Supply Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Beth Mojado)
    ♦ Information and Publications: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco)
    ♦ Research Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Danae Pantano)


    ♦ Asian Studies: Journal of Critical Perspectives: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco) 
 

    ♦ Tri-College PhD Philippine Studies Program Secretariat: This email address is being protected from spambots. You need JavaScript enabled to view it. (Julie de la Paz)
  • Library Services

    The library is still closed. To borrow/return books, and/or pay fines, please visit the Library page.
  • Got Questions?

    To help save time, please be sure that you've read the corresponding tabs and/or the FAQs. Your question may already have an answer there.

    If you do have further questions or requests for clarification, please fill out this General Inquiry Form.

    Always use it for any question down the road. The Form allows us to keep track of all questions, and ensure we don't miss a question amidst all the emails we receive.

    Direct Email Option

    If you already have a specific question for an office, please refer to the directory below.

    ♦ Office of the Dean: This email address is being protected from spambots. You need JavaScript enabled to view it. (Angelica Craig)
    ♦ Admissions/College Secretary/Student Concerns: This email address is being protected from spambots. You need JavaScript enabled to view it. (Robert Silleza)

    ♦ Rental Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (JR Sanchez)


    ♦ Administration Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Lilia Marquez)


    ♦ Library: This email address is being protected from spambots. You need JavaScript enabled to view it. (Miccah Frayna/Alessandra Guimba)


    ♦ Supply Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Beth Mojado)
    ♦ Information and Publications: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco)
    ♦ Research Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Danae Pantano)


    Asian Studies: Journal of Critical Perspectives: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco) 
 

    ♦ Tri-College PhD Philippine Studies Program Secretariat: This email address is being protected from spambots. You need JavaScript enabled to view it. (Julie de la Paz)

    Social Media

    You may also send the Asian Center messages via Facebook, Twitter, and/or Instagram. Only the UP Asian Center Library has a separate Facebook page.

  • Covid-19 Related Sites

    #TatagUP

    Please visit the TatagUP site of UP Diliman to view more memos, policies, advisories, and donation drives. The site features advisories, list of university memos, bulletins, lists of university initiatives, and donation drives.

    UP System's Covid-19 Page

    You may also visit the Online Portal of University of the Philippines COVID-19 News and Information to see messages from the UP president; basic facts about Covid-19, including health advisories and test kits; UP-PGH Bayanihan Center; UP-Covid-19 Pandemic Response Team; policies and memos; and resources for remote learning and teaching; and university tributes.

    EndCOV Dashboard from the UP Resilient Institute

    According to a UP System press release, the EndCOV Dashboard "features a highly detailed map wherein users can zoom in or zoom out to see street or satellite views of the general locations and numbers of COVID-19 cases, hospitals, quarantine checkpoints, and other usable data inputted by UP Resilience Institute (UPRI) staff. The easy-to-use map also has a color-coded “heat map” showing which localized areas have the most (darker areas) and the least (brighter areas) number of confirmed COVID-19 cases."

    Visit the website of the UP Resilience Institute.

    Policy Papers

    The UP System website has posted various policy papers analyzing different facets of Covid-19,  the responses thereto, and recommendations in moving forward.

    The Philippine Genome Center

    The Philippine Genome Center has a dedicated web page for all Covid-19-related material.

    Initiatives from UP Diliman Colleges/Units

    Different colleges and units in UP Diliman have implemented their respective, COVID-19 related projects, from tracking services to information campaigns.

  • For updated student-related policies (First Semester, Academic Year 2020–2021), kindly visit the Student Corner.

    GRADES, ADJUSTED COURSE REQUIREMENTS, DEADLINES

    • What will be the grading system for the Second Semester of AY 2019-2020?
    The UPD Executive Committee Meeting last 23 April 2020 resolved to adopt the following grading system:
    1. The faculty will give a grade of Pass to students whose status is passing or are satisfactorily complying with course requirements, in the judgement of the faculty.* Please refer to OVPAA Memo 2020-062, dated 22 May 2020.
    2. A faculty, with the permission of the concerned department or unit, and in consideration of what is beneficial to the student, may qualify the grade of Pass by providing an adjectival remark following the UP General Catalogue 2014, as follows: Excellent (1.00 - 1.25); Very Good (1.50 - 1.75); Good (2.00 - 2.25); Satisfactory (2.50 - 2.75); Pass (3.00).
    3. The faculty, on her/his own volition or upon the request of the students, may give a numeric grade in lieu of a Pass. For the third option, it would be best for the students to coordinate with their professors, should it be necessary to pass adjusted course requirements. 
    * Key reference: Letter of Chancellor Nemenzo to the Board of Regents. —  Last updated 22 May 2020, 5:04 PM

    *
    Added key reference: Supplemental FAQs for UP Diliman (on Grades, GWA, Crediting)Added 5 June 2020, 351 AM

    • What are adjusted course requirements?
    Adjusted course requirements involve adjusted delivery and assessment of courses, as determined by the faculty, due to the disruption of the regular semestral schedule – ECQ, limited access to the internet among many students. The adjusted course requirements may be used to serve as basis of a numeric grade, if requested by the students.
    Key Reference: FAQ from the OUR, page 3 (see tab on the left).

    • If the student chose to have a numeric grade upon the end of the Second Semester AY 2019-2020, until when can he/she submit the adjusted course requirements?
    The student can submit the adjusted course requirements until 16 June 2020, if sh/he wishes to obtain a numeric grade for the course at the end of the Second Semester AY 2019-2020. A student who chooses a numeric grade but is unable to complete the adjusted course requirements by this date will have a deferred grade. He/She has  until 31 May 2021 to do so. Deferred grade means a blank in the report of grades for the current semester.

    • If a student opts for a numeric grade, will it be included in the computation of the student’s general weighted average (GWA)?
    All grades received for the Second Semester will not be included in the computation of the student's general weighted average (GWA).  This is again based on the motion of the UPD ExeCom Meeting last 23 April 2020.
    Key Reference: Letter of Chancellor Nemenzo to the Board of Regents.
    Added Reference: Supplemental FAQs for UP Diliman (on Grades, GWA, Crediting) — Added 5 June 2020, 351 AM

    • When is the deadline for the submission of grades by the faculty?
    The deadline for submission of grades is until 24 June 2020, based on the Adjusted Academic Calandar (see corresponding tab on the left).

    • Can a student still drop his/her courses for the 2nd Semester of AY. 2019-2020?
    Yes. As per Memo No. OVPAA 2020-38 dated 17 March 2020, the deadline for dropping has been lifted. Application for dropping can be done via the CRS with approval by the concerned faculty member. Dropping of courses may be done to allow students to reenroll in the course in the next semesters.
    See also "Residence, LOA, dropping" tab on the left. Key reference: BOR Resolution

    • Will students be required to accomplish Student Evaluation of Teachers (SET) so that they will not be tagged as “low “priority” during the midyear enlistment?
    No. SET Answering is suspended. As such, they will not be tagged as “low priority” during the enlistment.

    • Until when can a student remove an INC obtained during the Second Semester AY 2018-2019?
    A student who incurred an INC during the Second Semester AY 2018-2019 shall be allowed to remove the INC until First Semester AY 2020-2021. Key reference: BOR Resolution
    • How will the new grading system affect students on financial assistance?
    Policies on student financial assistance which are tied to scholastic standing are suspended. Key reference: BOR Resolution.
    • Letter of Chancellor Nemenzo to the Board of Regents: Exemption from the Numeric Grading System
    The letter begins, "The University of the Philippines Diliman, in accordance with Provision 6.1.6 of the Implementing Guidelines of the UP System Policy on the Second Semester AY 2019- 2020 in the time of COVID-19, would like to apply for exemption from the numeric grading system in the Second Semester AY 2019-2020. At its 292nd meeting on 23 April 2020, the UPD Executive Committee (UPD ExeCom) resolved to adopt the following grading system." View full letter dated 27 April 2020.
    • Supplemental FAQs on Grades (1 June 2020)
    On 1 June 2020, the UP Diliman Executive Committee approved this supplemental FAQs on grades. — Added 5 June 2020, 351 AM
  • For updated student-related policies (First Semester, Academic Year 2020–2021), kindly visit the Student Corner.

    RESIDENCE

    • Can a student still apply for residence for the Second Semester AY2019-2020?
    Yes, please view flowchart. For payment procedures, see below
    • Maximum Residence Rule
    Students who wish to apply for a waiver of Maximum Residence Rule (MRR) must send a letter to the Dean, Asian Center thru the College Secretary, Asian Center.

    MRR, RE-ADMISSION and ACADEMIC STANDING

    • How will the suspension of classes affect the Maximum Residence Rule (MRR) for students?
    Residence for the Second Semester AY 2019-2020 shall not be included in the reckoning or in the counting of years of residence of a student. Students who wish to apply for a waiver of Maximum Residence Rule (MRR) must send a letter to the Dean, Asian Center thru the College Secretary, Asian Center. Key reference: BOR Resolution
    • Re-admission and Return from LOA
    A student who wishes to be re-admitted must submit a letter of request for admission to the Dean through the Office of the College Secretary. Student must do so before the beginning of the First Semester Academic Year 2020-2021.
    Please see also "Guidelines for Online Submission of Requirements for the Issuance of University Admission Slip (UAS) and Process of Return from LOA for Mid-Year 2020," which will be implemented from June 1, 2020 until the end of mid-year 2020 registration.
    • How does the suspension affect the rules on academic standing (delinquency)?
    The following rules on scholastic standing (delinquency) are suspended for the Second Semester AY 2019-2020.
    a. Warning
    b. Probation
    c. Dismissal
    d. Permanent Disqualification
    Key reference: BOR Resolution

    LATE REGISTRATION and CHANGE OF MATRICULATION

    This memo was released on 21 May 2020. It details the payment procedures for the above, and ends "However, at a much later date when the situation normalizes, the student will have to go to the OUR to sign and claim his/her copy of the Form5/Form 26/Form 26A."
    A note adds that the entire process outlined in the memo is "valid until the online payment modules in CRS are deployed." For reference, the memo features a copy of the payment slip, which will be sent to the student after emailing his/her request.

    DROPPING, LEAVE OF ABSENCE (LoA), AND RESIDENCE

    • What will happen to my courses taken in the Second Semester AY 2019-2020 if I fail to comply with academic requirements as prescribed in the UP System Policy on the Second Semester AY 2019-2020 in the time of COVID-19?
    Courses taken in the Second Semester of AY 2019-2020 that remain without grades by 31 May 2021 will be automatically given a "DRP" grade (OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters. 

    Students may also choose not to pursue the courses they enrolled in during the Second Semester AY 2019-2020. They may inform the University Registrar through their respective Deans. The courses will then be deemed as dropped by 21 May 2021. 

    • Can a student still apply for Leave of Absence (LOA) for the Second Semester AY 2019-2020?
    Yes, application for LOA can be done via the CRS. Key reference: BOR Resolution
    • How do I file and pay for LOA, dropping, and residence?
    This memo was released on 26 May 2020. It begins "since dropping and LOA deadlines for Second Semester 2019–2020 were lifted and residence may be done with the semester...., these processes are not considered late, hence there is no need for appeal."
    The payment process for dropping, LOA, and residence can also be found below. Please click on desired link.
    Online Payment Process of Residence Enrollment (2nd Sem, AY 2019–2020)
    Leave of Absence and Dropping. For procedures, please see also "Guidelines for Online Submission of Requirements for the Issuance of University Admission Slip (UAS) and Process of Return from LOA for Mid-Year 2020," which will be implemented from June 1, 2020 until the end of mid-year 2020 registration.
    Application for Extension of Leave of Absence

    UNIVERSITY CLEARANCE (WITHOUT LOANS)

    The OUR has also posted the process for applying for University Clearance.

    STUDENT LOANS, INTEREST, and CLEARANCE

    According to The Office of the Vice Chancellor for Student Affairs, "interest computation for all loans for the 2nd semester AY 2019-2020 is suspended."
    Also, "students who are processing their clearance and have loan balance are advised" to consult this memo (JFA-2020-016) for payment instructions. This process applies to students with loans and are processing their clearance. For regular clearance applications, please see "Late Reg, Change Mat, Dropping..." tab on the left.
  • For updated student-related policies (First Semester, Academic Year 2020–2021), kindly visit the Student Corner.

    Payments and Procedures: Late Registration and Change of Matriculation

    This memo was released on 21 May 2020.

    It details the payment procedures for the above, and ends "However, at a much later date when the situation normalizes, the student will have to go to the OUR to sign and claim his/her copy of the Form5/Form 26/Form 26A."

    A note adds that the entire process outlined in the memo is "valid until the online payment modules in CRS are deployed." For reference, the memo features a copy of the payment slip, which will be sent to the student after emailing his/her request.


    Payments and Procedures: Dropping, LoA, Residence

    This memo was released on 26 May 2020. It begins "since dropping and LOA deadlines for Second Semester 2019–2020 were lifted and residence may be done with the semester...., these processes are not considered late, hence there is no need for appeal."

    The process for dropping, LOA, and residence can also be found below. Please click on desired link.

    Online Payment Process of Residence Enrollment (2nd Sem, AY 2019–2020)
    Leave of Absence and Dropping.

    For procedures, please see also "Guidelines for Online Submission of Requirements for the Issuance of University Admission Slip (UAS) and Process of Return from LOA for Mid-Year 2020," which will be implemented from June 1, 2020 until the end of mid-year 2020 registration.

    Application for Extension of Leave of Absence

    Payment and Procedures: University Clearance

    The OUR has also posted the process for applying for University Clearance.

    List of Online Processes

    The Office of the University Registrar has provided a list of payment procedures for the following. Visit the OUR Home Page and scroll to "Online Processes"

    • Process on How to Pay for Late Registration and Change of Matriculation
    • Process on How to Pay for Late Registration and Change of Matriculation for Foreign Students
    • Online Payment Process of Residence Enrolment for Second Semester AY 2019-2020
    • Online Payment Process of Residence Enrolment for Second Semester AY 2019-2020(Foreign Students)
    • Online Payment Process of Leave of Absence(LOA) and Dropping Applications
    • Online Process of Leave of Absence(LOA) Extension Application
    • Online Application of University Clearance
    • Online Application of University Clearance(For UPEPO/UPDEPP Students, and OTHER students with last enrollment in UP Diliman during AY 1999-2000)
    • Online Payment of Absence Without Leave(AWOL) Fee
    • Registration Process and Requirements for Non-Regular Students
  • For updated student-related policies (First Semester, Academic Year 2020–2021), kindly visit the Student Corner.

    Graduating Students

    • When is the last day for Asian Center students to clear their deficiencies?

     The students can clear their deficiencies until 22 May 2020. Key Reference: "Adjusted Academic Calendar" tab

    • What are the clauses concerning graduating students in the UP System Policy on the Second Semester AY 2019-2020 in the time of COVID-19?

    Section 8 of the UP System Policy adopts the following guidelines for graduating students:

    8.1 Graduating students completing the requirements by the deadline set by the CU for the Second Semester AY 2019-2020 shall be endorsed for graduation to the BOR when it meets to approve the candidates for graduation in June or July 2020;

    8.2 Graduation ceremonies are postponed to a more auspicious time;

    8.3 Graduating students as of the end of the semester with deferred grades who complete their requirements after the deadline set by the CU for the Second Semester AY 2019-2020 shall be endorsed for graduation to the BOR in the semester when the student has completed the requirements for graduation. However, the student shall be deemed graduated as of the Second Semester AY 2019-2020.

    • On Student Loans, Interest Computation, and Clearance

    According to The Office of the Vice Chancellor for Student Affairs, "interest computation for all loans for the 2nd semester AY 2019-2020 is suspended."

    Also, "students who are processing their clearance and have loan balance are advised" to consult this memo (JFA-2020-016) for payment instructions.

  • For updated student-related policies (First Semester, Academic Year 2020–2021), kindly visit the Student Corner.

    M.A. Comprehensive Exams: Schedule, Modality, etc.

    If you were supposed to take your comprehensive exams this semester (Second Semester, Academic Year 2019–2020), please fill out this survey form. Your responses will be forwarded to the Office of the College Secretary.

    Please be advised that we are still testing the Online Assessment Program that will be deployed for the comprehensive/qualifying exams. We hope to be successful in the final, actual run before the end of the month. As with the UP Open University ASEAN Studies Program, we will do a mock exam for the students to have a feel of the online platform that we will deploy.

    Kindly expect an update in due course, so please sign up for the survey form above so we can notify you accordingly— Last Updated 7 July 2020

    Tri-College: Comprehensive and Qualifying Exams

    If you were supposed to take your comprehensive and qualifying exams for the Tri-College PhD Philippine Studies Program this semester (Second Semester, Academic Year 2019–2020), please fill out this survey form. It is still to be determined whether either exam will be administered online or onsite. This will be announced later on.

    Please be advised that we are still testing the Online Assessment Program that will be deployed for the comprehensive/qualifying exams. We hope to be successful in the final, actual run before the end of the month. As with the UP Open University ASEAN Studies Program, we will do a mock exam for the students to have a feel of the online platform that we will deploy.

    As of now, there is no other comprehensive/qualifying exam for the later part of the year. Kindly await an update here, if not via email, in due course, so make sure you have signed up for the survey form above, so we can notify you accordingly — Last Updated 8 July 2020

  • For updated student-related policies (First Semester, Academic Year 2020–2021), kindly visit the Student Corner.

    ONLINE THESIS/DISSERTATION/PROPOSAL DEFENSE

    MA Programs

    These guidelines cover the requirements and procedures for the following:

    ♦ Request for Online Proposal and and Oral Defense
    ♦ Cancellation of the Defense
    ♦ Recording of the Defense
    ♦ Documentary Evidence of the Proceedings and Deliberation
    ♦ Submission of Thesis (Bound copy and digital copy).

    Tri-College PhD Philippine Studies Program: Online Defense of Proposal and Dissertation

    Tri-College students who want to schedule their online defense (proposal or dissertation proper) should fill out this form. Please view guidelines online dissertatino/proposal defense

     

  • FAQs from the Office of the University Registrar

    These FAQs answers are based on the BOR resolution on the UP System Policy on the Second Semester AY 2019-2020 in the time of COVID-19 dated 16 April 2020, OVPAA Memo No 2020-48 dated 14 April 2020, the OVPAA directive contained in Memorandum No OVPAA 2020-31 dated 9 March 2020, and existing OUR guidelines.

    View FAQs from the OUR. The FAQs cover questions on the academic calendar, graudation and clearance, LOA and dropping, CRS, registration, transferring, shifting, etc.

    FAQs for UP Diliman

    These FAQs are anchored on the BOR resolution on the UP System policy on the Second Semester AY 2019- 2020 in the time of COVID-19 dated 16 April 2020, Memorandum No. OSU 2020-01-03 dated 23 April 2020, OVPAA Memo No 2020-48 dated 14 April 2020, and the OVPAA directive contained in Memorandum No OVPAA 2020-31 dated 9 March 2020.

    View FAQs for UP Diliman. These FAQs cover queries on grading, deferred grade, adjusted course requirements, graduation (Item 15 in particular). Also helpful are the Implementing Guidelines for the UP System Policy on the Second Semester, AY 2019–2020.