Wherever I am, the world comes after me.
It offers me its busyness. It does not believe that I do not want it.
Now I understand 
why the old poets of China went so far
and high 
into the mountains, then crept into the pale mist.
"The Old Poets of China" by Mary Oliver

Asian Center Students?

We categorized the FAQs from various UP memos to help you locate the information you need. If you do not find the information in the tabs on the left, please try the "FAQ from OVCAA and FAQ from the OUR" tab. 

Non-Students, Applicants, General Public? 

Please check the Post-ECQ tab below to get updates on service advisory. Applicants for our graduate programs for August 2020 intake can go straight to the Admissions Page.

 

  • ECQ SERVICE ADVISORY

    As part of the University of the Philippines’ compliance with the enhanced community quarantine amidst the rising cases of CoVid-19, the faculty and staff of the UP Asian Center will be working from home for the duration of the Enhanced Community Quarantine. Resumption of normal, on-site services will be announced in due course.
 
Please check post-ECQ tab for updates.

    Suspension of Some Services

    Under this work-from home arrangement, some services of the UP Asian Center are limited or unavailable altogether. The following are suspended until further notice:
 


    ♦ Processing of venue bookings, ocular inspections, and payment for  rental facilities

    ♦ Library operations
 (see separate advisory)
    ♦ Sale of Asian Center publications

    ♦ Classes

    ♦ Walk-in inquiries
/transactions
    ♦ Inquiries over the phone
    ♦ Processing of requests for certifications, true copy of grades and similar documents

    Limited Availability

    For office-specific matters, please see below:

    ♦ 
Inquiries on our facilities—availability, general queries, etc.— however, may still be sent to the Rental Office (see email address below). Clients with existing bookings can get in touch via the same as soon as possible.
 


    ♦ Students are advised to view the various tabs on the left and/or get in touch with their respective professors and/or the Office of the College Secretary.

    ♦ The library will waive the fines for books due from March 10, 2020 until normal, on-site service resumes. Kindly return the books then.

    ♦ Submissions to Asian Studies: Journal of Critical Perspectives on Asia will still be accepted.
 


    Inquiries

    All inquiries are to be directed to the following: 


    ♦ General Inquiries: This email address is being protected from spambots. You need JavaScript enabled to view it.


    ♦ Office of the Dean: This email address is being protected from spambots. You need JavaScript enabled to view it. (Angelica Craig)
    ♦ Admissions/College Secretary/Student Concerns: This email address is being protected from spambots. You need JavaScript enabled to view it. (Robert Silleza or Avel Golondrina)

    ♦ Rental Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (JR Sanchez)


    ♦ Administration Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Lilia Marquez)


    ♦ Library: This email address is being protected from spambots. You need JavaScript enabled to view it. (Miccah Frayna/Alessandra Guimba)


    ♦ Supply Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Beth Mojado)
    ♦ Information and Publications: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco)
    ♦ Research Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Danae Pantano)


    Asian Studies: Journal of Critical Perspectives: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco) 
 


    To contact any of the Asian Center faculty, please obtain their email addresses from the Faculty page.
 
You may also (Like and) send your inquiry via our Facebook page, Asian Center, UP Diliman.

    Thank you very much for your patience, understanding, and support.

  • POST- ECQ: WHAT'S NEXT?

    About this Tab

    This page will contain updates concerning policies, processes, and protocols to be followed in/at the UP Asian Center after the Enhanced Community Quarantine is lifted. Some specifics will be fleshed out, and they will be posted here in due course, so please visit this page from time to time.

    Whatever they will be, the Asian Center Guidelines will follow and/or adopt the provisions in Administrative Order: FRN 20-052 (dated 13 May 2020) and the Post-ECQ Guidelines of UP Diliman drafted by an Ad Hoc Committee. These include disinfection protocols from the University Health Service.

    Post-ECQ Guidelines

    Please go over the document to have an idea of how things will/can proceed. The guidelines feature the following:

    ♦ Definition of Essential and Priority Work
    ♦ Work-from-Home Arrangement
    ♦ Protocols for Physically Reporting for Work
    ♦ Protocols Inside Offices and Before Leaving the Office
    ♦ Other Recommendations

    A key take-away is that procedures to obtain services may be modified (online platforms will be maximized); physical visits will be regulated and social distancing and disinfection procedures will be implemented; and some offices may/will offer limited services and/or only work-from-home arrangements.

    You may also email the concerned office for questions. 

    Current Status

    As of 15 May 2020, 10:54 pm, there is no back-to-work order for Monday, 18 May. Offices in UP Diliman will continue to have a skeleton force, as deemed necessary by each unit, which will "accomplish essential and priority tasks from home, possible." ECQ Service Advisory still applies.

    As of 15 May 2020, 12:35 pm, the policies and systems in "ECQ Service Advisory" tab still applies. Please check back for updates.

    Inquiries/Concerns on Post-ECQ Procedures

    If you have any urgent concerns or questions, please fill out this General Inquiry Form. You may also email the concerned office directly (see link above for email addresses).

    Post-ECQ Committee of the UP Asian Center

    The transition will be headed by a committe composed of Dr. Ma. Cecilia T. Medina, Dr. Noel Moratilla, and Miccah Frayna (Health Liaison Officer of the UP Asian Center).

    Page last updated: 18 May 2020, 3:43 PM

  • ADJUSTED ACADEMIC CALENDAR

    The Adjusted Academic Calendar was approved on 28 April 2020, and had been revised by Friday, 15 May 2020.* Please consult this for deadlines and other dates to remember. The UP System had issued this clarification on 30 April 2020.

    Also, this corrected version indicates the resumption of academic activities in place of reopening the semester to avoid confusion.

    REVISED MID-YEAR 2020 CALENDAR

    On 1 June 2020, UP President Concepcion approved the revised calendar for mid-year 2020. This calendar was approved on 1 June 2020. It supersedes the mid-year schedule that had been initially approved on 28 April 2020.

    *IMPORTANT: The present version above supersedes this one. — This "Adjusted Academic Calendar" tab was last updated 18 May 2020, 129 PM

  • GRADES, ADJUSTED COURSE REQUIREMENTS, DEADLINES

    • What will be the grading system for the Second Semester of AY 2019-2020?

    The UPD Executive Committee Meeting last 23 April 2020 resolved to adopt the following grading system:

    1. The faculty will give a grade of Pass to students whose status is passing or are satisfactorily complying with course requirements, in the judgement of the faculty.* Please refer to OVPAA Memo 2020-062, dated 22 May 2020.

    2. A faculty, with the permission of the concerned department or unit, and in consideration of what is beneficial to the student, may qualify the grade of Pass by providing an adjectival remark following the UP General Catalogue 2014, as follows: Excellent (1.00 - 1.25); Very Good (1.50 - 1.75); Good (2.00 - 2.25); Satisfactory (2.50 - 2.75); Pass (3.00).

    3. The faculty, on her/his own volition or upon the request of the students, may give a numeric grade in lieu of a Pass. For the third option, it would be best for the students to coordinate with their professors, should it be necessary to pass adjusted course requirements. 

    * Key reference: Letter of Chancellor Nemenzo to the Board of Regents. —  Last updated 22 May 2020, 5:04 PM

    *
    Added key reference: Supplemental FAQs for UP Diliman (on Grades, GWA, Crediting)Added 5 June 2020, 351 AM


    • What are adjusted course requirements?

    Adjusted course requirements involve adjusted delivery and assessment of courses, as determined by the faculty, due to the disruption of the regular semestral schedule – ECQ, limited access to the internet among many students. The adjusted course requirements may be used to serve as basis of a numeric grade, if requested by the students.

    Key Reference: FAQ from the OUR, page 3 (see tab on the left).


    • If the student chose to have a numeric grade upon the end of the Second Semester AY 2019-2020, until when can he/she submit the adjusted course requirements?

    The student can submit the adjusted course requirements until 16 June 2020, if sh/he wishes to obtain a numeric grade for the course at the end of the Second Semester AY 2019-2020. A student who chooses a numeric grade but is unable to complete the adjusted course requirements by this date will have a deferred grade. He/She has  until 31 May 2021 to do so. Deferred grade means a blank in the report of grades for the current semester.


    • If a student opts for a numeric grade, will it be included in the computation of the student’s general weighted average (GWA)?

    All grades received for the Second Semester will not be included in the computation of the student's general weighted average (GWA).  This is again based on the motion of the UPD ExeCom Meeting last 23 April 2020.

    Key Reference: Letter of Chancellor Nemenzo to the Board of Regents.
    Added Reference: Supplemental FAQs for UP Diliman (on Grades, GWA, Crediting) — Added 5 June 2020, 351 AM


    • When is the deadline for the submission of grades by the faculty?

    The deadline for submission of grades is until 24 June 2020, based on the Adjusted Academic Calandar (see corresponding tab on the left).


    • Can a student still drop his/her courses for the 2nd Semester of AY. 2019-2020?

    Yes. As per Memo No. OVPAA 2020-38 dated 17 March 2020, the deadline for dropping has been lifted. Application for dropping can be done via the CRS with approval by the concerned faculty member. Dropping of courses may be done to allow students to reenroll in the course in the next semesters.

    See also "Residence, LOA, dropping" tab on the left. Key reference: BOR Resolution


    • Will students be required to accomplish Student Evaluation of Teachers (SET) so that they will not be tagged as “low “priority” during the midyear enlistment?

    No. SET Answering is suspended. As such, they will not be tagged as “low priority” during the enlistment.


    • Until when can a student remove an INC obtained during the Second Semester AY 2018-2019?

    A student who incurred an INC during the Second Semester AY 2018-2019 shall be allowed to remove the INC until First Semester AY 2020-2021. Key reference: BOR Resolution

    • How will the new grading system affect students on financial assistance?

    Policies on student financial assistance which are tied to scholastic standing are suspended. Key reference: BOR Resolution.

    • Letter of Chancellor Nemenzo to the Board of Regents: Exemption from the Numeric Grading System

    The letter begins, "The University of the Philippines Diliman, in accordance with Provision 6.1.6 of the Implementing Guidelines of the UP System Policy on the Second Semester AY 2019- 2020 in the time of COVID-19, would like to apply for exemption from the numeric grading system in the Second Semester AY 2019-2020. At its 292nd meeting on 23 April 2020, the UPD Executive Committee (UPD ExeCom) resolved to adopt the following grading system." View full letter dated 27 April 2020.

    • Supplemental FAQs on Grades (1 June 2020)

    On 1 June 2020, the UP Diliman Executive Committee approved this supplemental FAQs on grades. — Added 5 June 2020, 351 AM

  • RESIDENCY

    • Can a student still apply for residency for the Second Semester AY2019-2020?

    Yes, please view flowchart. For payment procedures, see below

    • Maximum Residence Rule

    Students who wish to apply for a waiver of Maximum Residence Rule (MRR) must send a letter to the Dean, Asian Center thru the College Secretary, Asian Center.


    MRR, RE-ADMISSION and ACADEMIC STANDING

    • How will the suspension of classes affect the Maximum Residence Rule (MRR) for students?

    Residence for the Second Semester AY 2019-2020 shall not be included in the reckoning or in the counting of years of residence of a student. Students who wish to apply for a waiver of Maximum Residence Rule (MRR) must send a letter to the Dean, Asian Center thru the College Secretary, Asian Center. Key reference: BOR Resolution

    • Re-admission

    A student who wishes to be re-admitted must submit a letter of request for admission to the Dean through the Office of the College Secretary. Student must do so before the beginning of the First Semester Academic Year 2020-2021.

    • How does the suspension affect the rules on academic standing (delinquency)?

    The following rules on scholastic standing (delinquency) are suspended for the Second Semester AY 2019-2020.

    a. Warning
    b. Probation
    c. Dismissal
    d. Permanent Disqualification

    Key reference: BOR Resolution

    LATE REGISTRATION and CHANGE OF MATRICULATION

    This memo was released on 21 May 2020. It details the payment procedures for the above, and ends "However, at a much later date when the situation normalizes, the student will have to go to the OUR to sign and claim his/her copy of the Form5/Form 26/Form 26A."

    A note adds that the entire process outlined in the memo is "valid until the online payment modules in CRS are deployed." For reference, the memo features a copy of the payment slip, which will be sent to the student after emailing his/her request.


    DROPPING, LEAVE OF ABSENCE (LoA), AND RESIDENCE

    • Can a student still apply for Leave of Absence (LOA) for the Second Semester AY 2019-2020?

    Yes, application for LOA can be done via the CRS. Key reference: BOR Resolution

    • How do I file and pay for LOA, dropping, and residence?

    This memo was released on 26 May 2020. It begins "since dropping and LOA deadlines for Second Semester 2019–2020 were lifted and residence may be done with the semester...., these processes are not considered late, hence there is no need for appeal."

    The process for dropping, LOA, and residence can also be found below. Please click on desired link.

    Residence Enrollment (Second Semester, AY 2019–2020)

    Leave of Absence and Dropping

    Application for Extension of Leave of Absence


    UNIVERSITY CLEARANCE (WITHOUT LOANS)

    The OUR has also posted the process for applying for University Clearance.

    STUDENT LOANS, INTEREST, and CLEARANCE

    According to The Office of the Vice Chancellor for Student Affairs, "interest computation for all loans for the 2nd semester AY 2019-2020 is suspended."

    Also, "students who are processing their clearance and have loan balance are advised" to consult this memo (JFA-2020-016) for payment instructions. This process applies to students with loans and are processing their clearance. For regular clearance applications, please see "Late Reg, Change Mat, Dropping..." tab on the left.

  • PAYMENTS AND PROCEDURES: LATE REGISTRATION and CHANGE OF MATRICULATION

    This memo was released on 21 May 2020.

    It details the payment procedures for the above, and ends "However, at a much later date when the situation normalizes, the student will have to go to the OUR to sign and claim his/her copy of the Form5/Form 26/Form 26A."

    A note adds that the entire process outlined in the memo is "valid until the online payment modules in CRS are deployed." For reference, the memo features a copy of the payment slip, which will be sent to the student after emailing his/her request.


    PAYMENTS AND PROCEDURES: DROPPING, LEAVE OF ABSENCE (LoA), AND RESIDENCE

    This memo was released on 26 May 2020. It begins "since dropping and LOA deadlines for Second Semester 2019–2020 were lifted and residence may be done with the semester...., these processes are not considered late, hence there is no need for appeal."

    The process for dropping, LOA, and residence can also be found below. Please click on desired link.

    Residence Enrollment (Second Semester, AY 2019–2020)

    Leave of Absence and Dropping

    Application for Extension of Leave of Absence


    UNIVERSITY CLEARANCE

    The OUR has also posted the process for applying for University Clearance.

  • FOR GRADUATING STUDENTS

    • When is the last day for Asian Center students to clear their deficiencies?

     The students can clear their deficiencies until 22 May 2020. Key Reference: "Adjusted Academic Calendar" tab

    • What are the clauses concerning graduating students in the UP System Policy on the Second Semester AY 2019-2020 in the time of COVID-19?

    Section 8 of the UP System Policy adopts the following guidelines for graduating students:

    8.1 Graduating students completing the requirements by the deadline set by the CU for the Second Semester AY 2019-2020 shall be endorsed for graduation to the BOR when it meets to approve the candidates for graduation in June or July 2020;

    8.2 Graduation ceremonies are postponed to a more auspicious time;

    8.3 Graduating students as of the end of the semester with deferred grades who complete their requirements after the deadline set by the CU for the Second Semester AY 2019-2020 shall be endorsed for graduation to the BOR in the semester when the student has completed the requirements for graduation. However, the student shall be deemed graduated as of the Second Semester AY 2019-2020.

    • On Student Loans, Interest Computation, and Clearance

    According to The Office of the Vice Chancellor for Student Affairs, "interest computation for all loans for the 2nd semester AY 2019-2020 is suspended."

    Also, "students who are processing their clearance and have loan balance are advised" to consult this memo (JFA-2020-016) for payment instructions.

  • COMPREHENSIVE EXAMS (MA)

    If you were supposed to take your comprehensive exams this semester (Second Semester, Academic Year 2019–2020), please fill out this survey form by 31 May 2020.

    Your responses will be forwarded to the Office of the College Secretary.

    COMPREHENSIVE and QUALIFYING EXAMS (Tri-College)

    If you were supposed to take your comprehensive and qualifying exams this semester (Second Semester, Academic Year 2019–2020), please fill out this survey form by 31 May 2020. It is still to be determined whether either exam will be administered online or onsite. This will be announced later on.

    In the meantime, please choose whether you want to take the exam on from 8 to 10 July 2020 OR from 14 to 16 July 2020. Kindly stand by for any other updates amidst this ever evolving situation.*

    Your responses will be forwarded to the Office of the Tri-College Secretariat. — Last Updated: 15 May 1047 PM

    *This supersedes an earlier version of this tab that said "Please note that the qualifying and comprehensive exams are scheduled for late June, but we will let you know how/where it will be conducted (online or on-site)."

  • ONLINE THESIS/DISSERTATION/PROPOSAL DEFENSE

    MA Programs

    These guidelines cover the requirements and procedures for the following:

    ♦ Request for Online Proposal and and Oral Defense
    ♦ Cancellation of the Defense
    ♦ Recording of the Defense
    ♦ Documentary Evidence of the Proceedings and Deliberation
    ♦ Submission of Thesis (Bound copy and digital copy).

    Tri-College PhD Philippine Studies Program: Online Defense of Proposal and Dissertation

    Tri-College students who want to schedule their online defense (proposal or dissertation proper) should fill out this form. Please view guidelines online dissertatino/proposal defense

     

  • MIDYEAR 2020 ENROLMENT AND SCHEDULE

    • When is the pre-enlistment for Midyear term 2020?

    Students can pre-enlist subjects for Midterm 2020 on 11-25 May 2020.

    • When is the registration period for Midyear Term 2020?

    Registration period is 8-9 June 2020. See revised calendar below.

    • When is the opening of classes for Midyear?

    Classes will begin on 11 June 2020. See revised calendar below.

    • Revised Mid-Year 2020 Calendar (Approved 1 June 2020)

    This calendar was approved on 1 June 2020. It supersedes the mid-year schedule that had been initially approved on 28 April 2020 (see "Adjusted Academic Calendar" for reference. Please view other dates to remember in the revised Mid-Year calendar.


    • Will students be required to accomplish Student Evaluation of Teachers (SET) so that they will not be tagged as “low “priority” during the midyear enlistment?

    No. SET Answering is suspended. As such, they will not be tagged as “low priority” during the enlistment.

    • For students that will be re-admitted during the Midyear, will they be required to submit a medical slip?

    No. This requirement is deferred until further notice. Units, however, must indicate in the admission slip "provisional admission" with the remark "pending submission of medical clearance from the UHS.”

    Please view the OUR memo on pre-enlistment for Mid-Year 2020 for additional details (deadlines/dates therein may no longer be valid, so please check the calendar above)

    • Payment for late registration and change of matriculation

    Please view OUR memo.

  • ADMISSIONS for AUGUST 2020 (MA and PhD)

    MA Programs (August 2020 intake)

    Please visit the Admissions Page for MA programs and view modified application process (see "Application Process" tab)

    Tri-College PhD Philippine Studies Program (August 2020 intake)

    Please visit the Tri-College Page and view the modified application process (see "Application Process" tab).

  • FAQs from the Office of the University Registrar

    These FAQs answers are based on the BOR resolution on the UP System Policy on the Second Semester AY 2019-2020 in the time of COVID-19 dated 16 April 2020, OVPAA Memo No 2020-48 dated 14 April 2020, the OVPAA directive contained in Memorandum No OVPAA 2020-31 dated 9 March 2020, and existing OUR guidelines.

    View FAQs from the OUR. The FAQs cover questions on the academic calendar, graudation and clearance, LOA and dropping, CRS, registration, transferring, shifting, etc.

    FAQs for UP Diliman

    These FAQs are anchored on the BOR resolution on the UP System policy on the Second Semester AY 2019- 2020 in the time of COVID-19 dated 16 April 2020, Memorandum No. OSU 2020-01-03 dated 23 April 2020, OVPAA Memo No 2020-48 dated 14 April 2020, and the OVPAA directive contained in Memorandum No OVPAA 2020-31 dated 9 March 2020.

    View FAQs for UP Diliman. These FAQs cover queries on grading, deferred grade, adjusted course requirements, graduation (Item 15 in particular). Also helpful are the Implementing Guidelines for the UP System Policy on the Second Semester, AY 2019–2020.

  • Covid-19 Related Sites

    #TatagUP

    Please visit the TatagUP site of UP Diliman to view more memos, policies, advisories, and donation drives. The site features advisories, list of university memos, bulletins, lists of university initiatives, and donation drives.

    UP System's Covid-19 Page

    You may also visit the Online Portal of University of the Philippines COVID-19 News and Information to see messages from the UP president; basic facts about Covid-19, including health advisories and test kits; UP-PGH Bayanihan Center; UP-Covid-19 Pandemic Response Team; policies and memos; and resources for remote learning and teaching; and university tributes.

    EndCOV Dashboard from the UP Resilient Institute

    According to a UP System press release, the EndCOV Dashboard "features a highly detailed map wherein users can zoom in or zoom out to see street or satellite views of the general locations and numbers of COVID-19 cases, hospitals, quarantine checkpoints, and other usable data inputted by UP Resilience Institute (UPRI) staff. The easy-to-use map also has a color-coded “heat map” showing which localized areas have the most (darker areas) and the least (brighter areas) number of confirmed COVID-19 cases."

    Visit the website of the UP Resilience Institute.

    Policy Papers

    The UP System website has posted various policy papers analyzing different facets of Covid-19,  the responses thereto, and recommendations in moving forward.

    The Philippine Genome Center

    The Philippine Genome Center has a dedicated web page for all Covid-19-related material.

    Initiatives from UP Diliman Colleges/Units

    Different colleges and units in UP Diliman have implemented their respective, COVID-19 related projects, from tracking services to information campaigns.

  • Got Questions?

    To help save time, please be sure that you've read the corresponding tabs and/or the FAQs. Your question may already have an answer there.

    If you do have further questions or requests for clarification, please fill out this General Inquiry Form.

    Always use it for any question down the road. The Form allows us to keep track of all questions, and ensure we don't miss a question amidst all the emails we receive.

    Direct Email Option

    If you already have a specific question for an office, please refer to the directory below.

    ♦ Office of the Dean: This email address is being protected from spambots. You need JavaScript enabled to view it. (Angelica Craig)
    ♦ Admissions/College Secretary/Student Concerns: This email address is being protected from spambots. You need JavaScript enabled to view it. (Robert Silleza)

    ♦ Rental Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (JR Sanchez)


    ♦ Administration Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Lilia Marquez)


    ♦ Library: This email address is being protected from spambots. You need JavaScript enabled to view it. (Miccah Frayna/Alessandra Guimba)


    ♦ Supply Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Beth Mojado)
    ♦ Information and Publications: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco)
    ♦ Research Office: This email address is being protected from spambots. You need JavaScript enabled to view it. (Danae Pantano)


    Asian Studies: Journal of Critical Perspectives: This email address is being protected from spambots. You need JavaScript enabled to view it. (Janus Nolasco)