Wherever I am, the world comes after me.
It offers me its busyness. It does not believe that I do not want it.
Now I understand 
why the old poets of China went so far
and high 
into the mountains, then crept into the pale mist.
"The Old Poets of China" by Mary Oliver


The Student Corner is divided into three main segments: Registration, Academic, and Administrative. Registration covers (pre)enlistment; Academic pertains to courses and program requirements (exams, thesis, etc); and the Administrative covers protocols and procedures. See how the Student Guide works and how you can help improve it.

  • Academic Calendar: Second Semester, AY 2020-2021 and Midyear 2021

    Not all dates and deadlines included below. Check the "Events" tab in the CRS home page to see key course-related and registration-related deadlines, or view the full approved Modified Academic Calendar for the Second Semester A.Y. 2020-2021 and Midyear 2021.
     EVENT  DEADLINE/SCHEDULE
    Pre-Enlistment: 1st Batch Run  14 Dec 2020–24 Jan 2021
    Results:1st Batch Run 25 Jan 2021
    Pre-Enlistment: 2nd Batch Run 26 Jan 2021–1 Feb 2021
    Results: 2nd Batch Run  2 Feb 2021
    General Waitlisting 3 Feb-5 Feb 2021 (12nn)
    Departmental Waitlisting 6 Feb–6 Mar 2021
    Registration Period  8–10 Feb 2021***
    Start of Classes  1 Mar 2021
    Application for Graduation 16 Mar 2021
    Reading Break  29 Apr 2021–5 May 2021
    Clearing of Deficiencies
    (Graduating Students Only)
    19 Jun 2021
    End of Classes 11 Jun 2021
    Final Exams 14–19 Jun 2021
    ***Extended up to 15 February 2021 (added update 2/10/2021)

    Academic Calendar: First Semester, AY 2020–2021

    View the Academic Calendar for AY 2020–2021. Retained here just for reference. For Second Semester, AY 2020–2021, kindly go to "Revised Policies: Past Semesters" tab.
  • NEW CONTENT, NEW POLICIES, NEW FORMATS

    February 2021

    • Added new "Policies" tab to provide links to academic guidelines for the current semester (2/24/2021).
    • Updated list of Open Educational Resources to include OVPAA list ("Remote Learning: Research" tab); added Tips on Remote Learning webinar, and link to Remote Learning-related memos and OVPAA's Remote Learning site ('Remote Learning: Admin' tab)[2/24/2021]
    • On 2 February, the OVPAA released this memo that covers suspended academic rules and grading system, among other matters. The suspended rules pertain to course load, deadlines for completion/removals, pre-requisites, and grading system. On 15 February, the OVPAA released additional guidelines via this memo, covering GWA, and INCs  (added 2/24/2021; see "Remote Learning: Admin" tab)
    • Added reminder to new PS majors of courses they should first take in their first semester of graduate school ("Pre-Enlistment Procedures" subtab; informed students to indicate library privileges in their residency application ("Residency" tab); minor edits in a few registration subtabs (2/11/2021)
    • Added notice that registration has been extended to 15 February 2021 (2/11/2021)
    • Added reminder that students are asked to generate their own Form 5A as applicable (Lock Enlistment sub tab in Registration tab; 2/9/2021)
    • Added reminder that having a Form5A is not enough for post-advising and that locking enlistment is necessary; Second Sem, AY 2020–2021 will be included in any residency reckoning; indicated new CRS features as applicable in Registration tab; clarified that the "cancel at" option is only applicable IF the box is checked (2/8/2021).
    • Created new "General" subtab in "Courses, Tracks" tab to covers policie applicable to both MA and PhD students; added paragraph on "Remote Learning>Tech" tab; tweaked "Language Requirement" tab to state case-to-case basis of some measures to comply with the requirement; added  guidelines for waitlisted courses that conflict with an already-granted course via pre-enlistment (2/6/2021)
    • Added notes on new CRS features: Class Messages in "Courses, Tracks" tab; Student-Adviser Messaging in "Lock Enlistment, Post-Advising" tab in the main registration tab; students with scholarship can lock enlistment but hold off on assessment in the same tab  (2/6/2021).
    • Added reminder to students to respected copyrighted content accessed via their course packs ("University Rules" tab; 2/5/2021)
    • Added reminders/new policies for dropping (see "Dropping" in "Registration" tab; 2/5/2021) and removal/completions (for 4.0 and INC)[see "Courses, Tracks..." tab] (2/5/2021)
    • Students need to settle academic delinquencies, and accountabilities before they can complete the enrollment process. For details, see the "Pre-Enlistment Preliminaries" tab in the "Registration" tab (2/3/2021)
    • Added reminders for students with 4.0 or INC for previous semesters to check deadlines in the Events tab of the CRS home page (2/3/2021)
    • Updated waitlisting mechanics for Second Semester, Academic Year 2020-2021 and link thereto provided (2/2/2021)

    January 2021

    • Added residency enrollment flowchart for PhD students (1/29/2021)
    • Updated "Pre-enlistment preliminaries" in Registration tab to include general reminders on enlistment, and on course prerequisites, and to reiterate the need to consult the Program of Study and/or the Program Adviser for electives (especially those to be taken in other UP Diliman colleges) and for any (planned) departure from the Program of Study (1/29/2021).
    • Dissertation writing procedures added (Dissertation tab); added headers and edited for clarity the "graduating students" tab; added "Residency Aplication Form for PhD Students" only (1/28/2021)
    • "First Sem Revised Policies" tab renamed to "Revised Policies: Past Sems," which now includes link to policies for Second Semester, AY 2019–2020; Student Forms integrated into one single text (1/28/2021)
    • Moratorium on Student Loans for Second Semester, AY 2020–2021 (Payments tab; 1/27/2021)
    • "Graduating Students" updated and additional list of documents to be requested from the OUR was added; "How Do I..." tab renamed to "Documents, Certificates, How-Tos" tab; added BSP list of banks that waive PESONet and InstaPay fees (1/27/21)
    • Registration flowcharts and registration guide (with screenshots) added in Registration tab; program- course-related transactions such as LOA, dropping, shifting, and the like have been added in the Registration tab as well (1/26/2021)
    MAJOR UPDATE! Information from AskUPD FAQs was added to many administrative procedures such as LOA, Returning from LOA/AWOL, Change of Matriculation, etc. Additions have been indicated as such. List of documents to be requested from the Office of the College Secretary/Tri-College Secretariat have also been added ("Documents, Certificates, How-Tos" tab). Late payments and late registration, as well as as withdrawal of enlistment, also added (Registration and Payment tabs). [1/26/2021]
    MAJOR UPDATE! LOA/AWOL, Dropping, ChangeMat, Incomplete, 4.0, shifting from thesis/nonthesis, the full how-to list, transfer of credits were all moved into the new "How Do I..." tab (1/25/2021).
    • "Remote Learning:Apps/Tech and Remote Learning: eResources" tabs combined into one Remote Learning tab; Program Overview tab moved into respective "Courses, Tracks" tab (1/25/2021)
    • Editing and consolidation of "Remote Learning: eResources" tabs (1/25/2021)
    • Shifting of Tracks moved to "Courses, Tracks..." tab; general layout/format improvements (1/23/2021)
    • Student Corner to be updated in light of any new policies from the UP Administration, as well as the OUR (1/22/2021)
    • Updated LOA and Dropping flowcharts; added other PhD dissertation-related forms; new Application for Graduation form for PhD students; general cleaning , revisions, updating,  format/layout revisions, filling in the gaps; new layout for several tabs to separate MA and PhD and reduce scrolling; registration-related tabs moved to the top (1/21-22/2021).
    • Registration and intent-to-take Bahasa Indonesia classes (Language Requirement; 1/18/2021)
    • Added university-offered scholarships and related info (Tuition; 1/16/2021)
    • General updates; added UP Diliman Directory (Office Directory; 1/15/2021)
    • Extension of first round of pre-enlistment for second semester until 24 January 2021 (Pre-Enlistment tab; 1/4/2021)
    • Approved Modified Academic Calandar for the Second Semester, A.Y. 2020-2021 and Mdyear 2021 (Calendar: Dates to Remember; 1/7/2021)

    December 2020

    • Procedures for MA Thesis Writing (MA Thesis tab; 12/9/2020)
    • OpenAthens (Remote Learning:eResources tab; 12/7/2020)
    • UPD Gender-based Violence Referral System (Student Services tab; 12/4/2020)
    • ProQuest Database (Remote Learning: eResources; 12/1/2020)
    • Modified Academic Calendar for Second Semester 2020-2021 and Midyear 2021 (Calendar: Dates to Remember; 12/1/2020)

    November 2020

    • OVPAA Memo No. 2020-143: Academic Guidelines A.Y. 2020-2021, Modified Academic Calendar Second Semester, A.Y. 2020-201 and Midyear 2021 (11/27/2020)
    • Students enrolled during the First Semester, A.Y. 2020-2021 may answer the SET—via CRS—from 18 November until 9 December 2020 (11/26/2020)
    • Consolidation into one tab of MA and PhD examination tabs (11/26/2020)
    • Consolidation into one tab of LOA/AWOL and Return from LOA/AWOL tabs (11/26/2020)
    • Clarification for the Implementation of the Supension Guidelines for Storm Signals: Memorandum No. FRN 2020-067 ("Remote Learning: eResources/Admin" tab; 11/10/2020)
    • Course Preference Survey for Second Semester, A.Y. 2020-2021: 6–16 November 2020 ("Calendar: Dates to Remember" tab; 11/9/2020)

    October 2020

    • Date of Comprehensive Exams for First Semester, 2020–2021: 23 to 24 November 2020 (MA and PhD; 10/28/2020)
    • Suspension Guidelines for Storm Signals During Remote Learning (Remote Learning: eResources, Administrative Matters"; 10/27/2020>
    • Comprehensive Exams for First Semester, AY 2020–2021 Application Deadline: 31 October 2020 ("Comprehensive Exams: MA"; 10/21/2020)

    • Comprehensive Exams for First Semester, AY 2020–2021 set for late November 2020 ("Comprehensive Exams: MA"; 10/14/2020)

    •Mid-Semester Reading Break and SET Answering Period ("Calendar: Dates to Remember" tab; 10/13/2020)
    • UP Diliman Mental Health Directory ("Services" tab; 10/9/2020)
    • Research Made Easy Webinar Series ("Library" tab; 10/9/2020)
    • List of activities for UP Diliman's Mental Health Month; Tips on Surviving the New Normal ("Services" tab; 10/2/2020)
    • Privacy tips from NPC ("University Rules" tab; 10/2/2020)

    September 2020

    • Link to "Knowledge Archives" of the Philippine Social Science Council ("eResources; 9/26/2020).
    • Dean's approval now required for LOA applications ("LOA/AWOL" tab; 9/24/2020)
    • New "Student Corner Guide" tab;  Access Tokens to Trial Databases ("Remote Learning: eResources" tab; 9/23/2020)
    • IT policy reminders from UP ITC ("University Rules;" 9/22/2020) and Steps for Graduating Students ("Graduating Students"; 9/22/2020)
    • "Program Adviser" tab (9/18/2020); reminder for students to communicate first with their program (See text in blue highlight; 9/18/2020)
    • Updated EZProxy section ("Remote Learning: eResources; 9/18/2020)
    • Library Starter Kit ("Remote Learning: eResources"; 9/17/2020) and IT Policy ("University Rules"; 9/17/2020)
    • Split "Remote Learning" tab into two separate tabs: "Remote Learning: Apps.." and "Remote Learning: eResources;" layouting changes to highlight key information; embedded UVLE intro video and other tutorial materias ("Remote Learning: Apps"; 9/15/2020)
    • Links to Google Suite tutorial, including Google Classroom; videos on how to join a meeting and share screen; link to Microsoft Teams introduction ("Remote Learning" tab; 9/14/2020)
    • List of Open Educational Resources from OVPAA and link to OVPAA Remote Learning tab ("Remote Learning" tab; 9/14/2020)
    • First Semester, AY 2020–2021 will NOT be count towards MRR ("Residence" tab; 9/14/2020)
    • New Change of Matriculation process ("ChangeMat" tab; 9/13/2020); Admin procedures moved to bottom half (9/13/2020)
    • Links to DILNET/UP ITDC sites ("DILNET" tab); to CRS FAQs ("Registration" tab); to Cash Office's Facebook Page ("Payments" tab); Library Appointment Form ("Library"); Document Delivery System and EZProxy Guide ("Remote learning" Tab); and Intent-to-Take Form for PhD Qualifying and Candidacy Exams (See applicable tab);  pre-COVID-19 Changemat procedures, and INC and Grade "4.0" removals (See "ChangeMat...." tab)—9/12/2020
    • Comprehensive Exam Form (See Comprehensive Exam tab; 9/11/2020)
    • Freshmen/New Students University-Welcome Assembly on 14 September ("Student Org" tab; 9/11/2020)
    • Resource on Demand service ("Remote Learning" tab; 9/11/2020)
    • New tabs: "Key Stages", "Qualifying-Candidacy Exam", "ASK UPD", and "FB Pages to Follow" (9/10/2020)
    • Student council guide on Form5 printing, online post-advising, and payments ("Registration" tab; 9/9/2020)
    Short list of open-access materials on Philippine history, society, etc. (9/4/2020)
    • Payments until 30 September 2020 (Memo No. FRN-20-032, 9/8/2020)
    • Additional Registration Guide ("Registration" tab; 9/7/2020)
    • UP Academic and Student Affairs Roadmaps for AY 2020-2021 ("Remote Learning" tab; 9/3/2020)
    Short list of open-access resources on Asia, the social sciences and the humanities (9/2/2020)
    •Departmental Waitilisting Mode ends 14 September 2020 ("Registration" tab; 9/2/2020)
    • ChangeMat: 10–14 September 2020 (OVPAA Memo 2020-97, 8/28/2020)
    • List of Resources and Guidelines for Faculty and Students in Accessing Library Resources ("Library" tab)
  • Academic Guidelines: Second Semester, AY 2020–2021

    On 2 February, the OVPAA released this memo that covers suspended academic rules and grading system, among other matters. The suspended rules pertain to course load, deadlines for completion/removals, pre-requisites, and grading system. On 15 February, the OVPAA released additional guidelines via this memo, covering GWA, and INCs  (2/24/2021).
  • Divider Only

  • REGISTRATION: PROCESS, RULES and FAQs

    The processes below are based on and valid as of First Semester, AY 2020–2021. These may still be subject to change depending on new policies, if any, from the UP (D) Administration. Any updates will be posted and indicated (see "What's New" tab).
    FLOWCHART 1 (SIMPLER) FLOWCHART 2 (DETAILED) REGISTRATION GUIDE (w/Screenshots)

    Registration: Step-by-Step

    Kindly (un)click on the tabs below to view/close the content. Multiple tabs can be closed/opened simultaneously, at once, or as needed. The tabs explain in detail the flowchart and registration guide (above).
    Scroll down past the registration section to view course- and program-related transactions and document requests (LOA/AWOL/Shifting/Certificate requests, etc).

    01 Pre-Enlistment Guide: What's CRS and How Does It Work?

    • The new Student Registration Module—as of Second Semester, Academic Year 2020–2021—contains information about your enlisted/waitlisted courses, enlistment locking, tracking registration status, among others.

    • You can pre-enlist courses in the batch runs using the Computerized Registration System  and log in using your DILNET account (see "UP Mail and DILNET" tab). Newly admitted students may first need temporary access credentials given to them by the OUR/Asian Center/Tri-College Secretariat. If you don't have these, please contact the Office of the College Secretary/Tri-College Secretariat. View Calendar tab for preenlistment schedules.

    • To help ensure a smooth registration process, please review the "Program of Study," and "Program Adviser" and "Courses, Tracks" tabs for general guidelines on coursework: how many units you can take, if you plan to take courses in other UP Diliman colleges, advice for new students of the Asian Center, including what courses to take, etc.

    • The Batch Run refers to a period where you can freely pre-enlist and cancel their courses. This is also an ideal time to coordinate with your program adviser/consult your Program of Study. After the First Batch Run, you can see if you have pre-enlisted in your classes. If not, you can try again during the Second Batch Run. 

    • You can see how pre-enlistment works by viewing Pre-Enlistment Mechanics. This document discusses maximum number of classes to pre-enlist in, general rules of the system (random assignments of slots, priority and ranking system, scheduling conflicts, etc.

    • You must fill out/update the Student Profile in CRS before pre-enlisting. Please encode (double-check for typos) the email address that you regularly use. The Office of the College Secretary/Tri-College Secretariat, as well as your professors will contact you through this email address.

    • To help ensure a smooth registration process, please review the "Program of Study," and "Program Adviser" and "Courses, Tracks" tabs for general guidelines on coursework: how many units you can take, if you plan to take courses in other UP Diliman colleges, advice for new students of the Asian Center, etc.

    • Students with unsettled academic delinquencies are not allowed to enlist additional classes, have their enlistment locked, and proceed to payment. Such academic deliquencies must be settled first before students can proceed to enrollment.

    • Students with accountabilities— such as unreturned library books, unpaid fees, etc.—may still enlist additional classes and lock/validate their enlistment, but cannot be assessed until they settle their accountabilities. Students can view these delinquencies and/or accountabilities in the "To be settled at" column in the Delinquencies tab in the CRS (Bullet point added 2/2/2021).

    • Always take time to read the announcements on the CRS Home (Log-In) Page to view any updates.

    • If you have questions about DILNET and CRS,  please view the CRS FAQs or kindly email This email address is being protected from spambots. You need JavaScript enabled to view it.. For DILNET issues, please refer to the "UP Mail and DILNET" tab.

    02 Pre-Enlistment: Procedures

    • Locate the Preenlistment/Student Registration Module module (left side part of your CRS page).
    • Read the Privacy Notice carefully and then check the box in the lower portion of the interface.
    • Upon checking the box, there will be username and password authentication (New students should use the temporary credentials given to them by the OCS/OUR/TCS. Fill out the password and then click the “Proceed” button.
    • You will be redirected to the Student Profile module. Fill out all necessary details correctly. Once you are done, locate the Student Pledge. Under it, check the box certifying all the information given are correct. After that, click the “Submit Profile” button.
    • After you submitted your Student Profile, return to Preenlistment module.
    • Locate the “Search for a class” box and type in the name of the course you desire. Type "PS" to bring up Philippine Studies courses at the Asian Center. Kindly do not confuse this with PS 21 (undergraduate coursed offered by a difference college). Use "AS" to bring up Asian Studies courses. All courses should be at the 200-level. Make sure you've read the rules and guidelines in the "Courses, Tracks"  "Program of Study" and "Program Adviser" tabs
    • After you have searched a class, go to the Search results, select the course you desire and then click the “Add to my desired classes” button.
    • Wait for the departments to process all the preenlisted classes.
    AFTER PRE-ENLISTMENT
    • If after the First and Second Batch Runs, you are still not able to secure your classes, please try the Online Waitlisting process (see below).
    • Please be reminded that enlisted courses should be confirmed/approved/online advised by the program adviser, so that these can be validated.

    03 Waitlisting

    • If you did not get a slot during pre-enlistment, the Waitlisting Mode allows students to apply for a slot in a desired class online and to avoid physically queueing up in enlistment centers. General Waitlisting Mode runs from 2 February 2021 to 12 noon, 5 February 2021.

    • View Mechanics and Process (with Screenshots). The Waitlisting mechanics for Second Semester, AY 2020-2021 has been slightly updated. Please view the "Announcement" tabs in the CRS home page (2/2/2021).

    • NEW (2/6/2021): You can waitlist in a course that conflicts with an already granted course via pre-enlistment, or waitlist in any multiple sections of the same course (except if it conflicts with an enlisted block). However, please note that if your waitlisted course is granted, you will be notified in CRS that the course you obtained through pre-enlistment will be automatically be canceled.
    • During the Departmental Waitlisting Mode, units/colleges start processing the Online Waitlist. Students may also occassionally check the status of their Waitlisted Classes to know whether they have been granted.

    • Please note that granting of classes from the waitlist is the prerogative of the offering unit/college/faculty teaching the course.

    • For cancellation of enlisted classes during the Batch Run, please refer to the "Cancel At" column in your Preenelistment Module to know who to contact should you cancel your slot (s) or alternatively, you may contact your adviser. You may also refer to the FAQs below for other relevant information on waitlisting and cancellation of enlisted classes. 

    04 Lock Enlistment, Post-Advising, Assessment

    Lock Enlistment

    • Once you have finalized your enlistment, please click "Lock Enlistment“ button to automatically queue yourself for online post-advising. At this point, you may have to wait a while; but your program adviser should be able to see that you are now ready to be post-advised.  Locking your enlistment means that you will no longer be able to add or cancel classes or waitlists. Students who don't have any granted classes will not see "Lock Enlistment" button in their pre-enlistment module.
    • It is generally recommended that you add or cancel enlisted classes before locking your enlistment and/or before the actual registration period. You may add/cancel classes in CRS during the batch run, but if it is no longer possible (depending on where you are in the registration stage, such as waitlisting) you may have to ask the Office of the College Secretary or the Tri-College Secretariat to cancel on your behalf.  When you are adding/cancelling classes, be sure that your enlistment is unlocked. However, please note that once you are post-advised, you can no longer add/cancel classes or unlock your enlistment so, as much as possible, lock your enlistment only when you have finalized your class schedule. If urgent or unavoidable, and you yourself can no longer add/cancel your classes in CRS, please ask the Office of the College Secretary and the Tri-College Secretariat for assistance.

    Student Messaging

    • A new feature of the CRS (Second Sem, AY 2020–2021), this allows students to explain as applicable why they need to take such a course (presumably if it's not included in the Program of Study). The adviser can then reply as necessary and/or decide there and then. The response of the adviser, if any, will appear in the "Adviser Remarks" section of the Student Registration Module (This paragraph added 2/6/2021).

    Post-Advising

    • Having the ability to generate/have the FORM 5A is not enough for post-advising. Your program advisers have to do this online via their own CRS account. If necessary, students can/are asked to generate their own Form 5A.
    • You may also see "a Cancel At" after post-advising. You can ignore this if the box beside "Cancel at" is unchecked. And if you do need to cancel (checked box), please email the Office of the College/Tri-College Secretariat.
    • During post-advising, your program adviser can remove your enlisted course, and place remarks on the student's account and tell the students what courses to take. If you need to contact your program adviser further (outside Student Messaging feature), please view email addresses of Asian Center faculty).
    • For additional details, view CRS screenshots from the University Student Council's Guide to Online Post-Advising (first posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center). 
    • Students are also advised, as much as possible, to ascertain and finalize their class schedules before paying.

    Assessment (Computation of Fees)

    • Once students are post-advised, students will be automatically queued for assessment in their home units (students with scholarships will be assessed by the OUR; see next bullet point), i.e. they will determine how much you should pay, etc. Please just wait for/check the assessment results in your CRS page. The results can be available immediately. If not, please give it some time, but if it's taking too long, you may email the Office of the College Secretary or the Tri-College Secretariat.
    • Students with scholarships can lock their enlistment for post-advising but they also have an option to hold the assessment if they are still waiting for his/her scholarships to be tagged. Status will remain locked.
    • Students who have zero payables will be automatically tagged as "Officially Registered." Students with payables will have to generate their own payment slip (see below).

    05 Printing the Payment Slip

    Printing the Payment Slip
    • Locate the "Settlement of Transaction" module.

    • Inside the module, hover to the left side ofthe screen, then click the “New Payment”button.

    • Once you click the button, a new interface will pop up. Check the box beside the Transaction, then click the “Save” button. Click the “Print Slip” button on the right side of the screen. View screenshot of sample Payment Slip.

    • Print or download the PDF of your payment slip.
    For additional guidance with screenshots, view the Payment Infographics from the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).

    06 Payment Options

    Assessments and Payments: Post-ECQ Options

    Please refer to the separate "Payments and Loans" tab to view payment options and payment-related transactions and information. Late payments have a separate tab below.

    —There will be no on-site payment transactions at the UP Cash Office—

    07 Encoding the Payment Details

    Encoding the Payment Details
    • If the payment is successful, you must encode your payment details in the CRS. Just locate the “Add Payment” button in the lower portion of the screen, along “Proof of Payment”, and then a new interface will pop up.
    • Fill out all the boxes in the interface correctly and then once you’re satisfied with the details, just click the “Save” button.
    • Please check the legend to see the status of your payment. Kindly wait for the Cashier to validate your payment. Validation will be reflected by a checkmark that will replace the box beside the date (see screenshots below).
    *For students with scholarship, please see the note at the top of the Settlement of Transaction module. Please see this guide for complete information. 
    For additional guidance with screenshots, view the Payment Infographics from the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).

    08 Printing the Form 5

    How to Print Your Form 5
      • After the payment details encoding, the Cashier’s Office validates your payment and you become officially registered. This may take some time. You may follow up with the Diliman Cash Office via their Facebook Page, or via email: This email address is being protected from spambots. You need JavaScript enabled to view it.
      • You can print your Form 5 using your Settlement of Outstanding Transaction module. Inside the module click the “Completed Transactions” menu.
      • Select the Academic Year of your payment and then click the “Load Completed Transactions” tab.
      • Select the “Print Form” on the right side of the screen.
      • Print or download the PDF of your Form 5. 
      • View additional guidance on Form 5 printing courtesy of the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).

    Enrolling in Residency

    • General Rules: Residence/Residency

      Reminder

      Second Semester, Academic Year 2020–2021 is counted as part of one's residency and MRR as applicable.

      Enrolling/Applying for Residence (as Status): MA and PhD Students

      For MA students, here is the process for applying for residence. Here is a more detailed look at the process courtesy of the Registrar's Office. Please do not forget to indicate or inform the OCS if you will have library access/privileges during your residency.
      For PhD students (only), you have to fill out this form as Step 2 (Informing the Secretariat). Kindly note the requirement to upload your program adviser's approval. Kindly refer to this flowchart. Please do not forget to indicate or inform the TCS if you will have library access/privileges during your residency.
      What's Residence? A Definition
      Residence refers to a student's status (to which one should enlist), and to the time spent by a student in the graduate program. The Maximum Residency Rule (MRR) pertains to the maximum time allowed a student to finish his/her MA/PhD degree. See "Residency Requirements" tab for details.
      Why, and When Can and Should I Enroll for Residence?
      When it pertains to a student's status, enrollment for residence can be done anytime during the semester. Even when they are reviewing for the comphrehensive/qualifying exam or doing research for their MA thesis or PhD dissertation, students must at least be in residence; otherwise, they could be tagged as AWOL.
      MRR and First Semester, AY 2020–2021

      First Semester, Academic Year (AY) 2020–2021 will NOT count towards MRR (OVPAA Memo 2020-92, 8/20/2020)

      Payments
      To see how you can pay,  view the "Payment" tab.
    • Residence and Extension Thereof: MA Students

      How to Apply for Residency
      View "Rules" tab to see application/enlistment process.
      Residence: How Long Do I Have to Finish My MA Degree?
      The time limit for the completion of all master’s requirements shall be five (5) years. The counting of the period residence shall start from the student’s first enrollment in a graduate course after admission into the master’s program and shall include all leaves of absence from the program.
      The regular period for completion for a graduate student transferring from another university shall be reduced by one (1) semester. If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
      Extension of Residence and Penalty Courses (MA)
      In meritorious cases, application for extensions of residence beyond the regular period of completion may be approved by the Dean upon recommendation of the Program Adviser or Thesis Adviser. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions extend more than five (5) years.
      The student granted an extension shall take additional units of graduate courses in his/her area of specialization at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
      Disqualification
      Any student who fails to complete all requirements of the degree within the regular period and any approved extension thereof shall be disqualified from the Master’s program.
      Residency and Comprehensive Exam and Thesis
      Reminder: students must enroll in residency for a particular semester when they are
            • Taking up their comprehensive exams for that semester
            • Continuing their thesis writing/research, even when they are just revising their thesis
            • Removing/finish a grade of 4.0 or INC (assuming they are not taking other courses at the present semester)

       

    • Residence and Extension Thereof: PhD

      How to Apply: PhD Students
      View "Rules" tab to see application/enlistment process for residency.
      Maximum Residency Rule and Other Protocols
      The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a Bachelor’s degree or a Master’s degree in an unrelated discipline.
      The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the doctoral program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another University shall be reduced by one (1) semester.
      If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
      Residency Requirements
      PhD students must be enrolled in residency during the following:
          • During candidacy period
          • Defense of the research proposal
          • Duration of dissertation research
          • Oral defense of the dissertation
      In general, when students are not taking in courses but is doing dissertation research or reviewing for the compre/qualifying, should enroll for residency. Failure to do so may mean the students will be tagged as AWOL.
      Extension of Residence: PhD
      In exceptionally meritorious cases, extensions of residence beyond the above regular period of completion may be approved by the Dean/Director upon the recommendation of the appropriate bodies. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. The student granted an extension shall take additional units of graduate courses in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
      Disqualification
      Any student who fails to complete all the requirements within the regular residency period and any approved extension thereof shall be disqualified from the program.

    Change of Matriculation

    Change of Matriculation: Process and Deadlines
    Change of matriculation (ChangeMat or CoM) is the addition or cancellation of a subject/course or change of section after a student has been officially registered. This is different from mere cancelling of slots/classes before or during enlistment and waitlisting period.
    Within the allowed period, a change of matriculation may be considered if:
          • Student was ill-advised
          • Student lacks prerequisite for the subject;
          • Student’s class schedules are in conflict; or
          • Class was dissolved.
    View pre-COVID-19 procedures for change of matriculation (Added here just for reference). Here is the New Change of Matriculation procedures and guidelines.
    ChangeMat Deadline for 2nd Sem, AY 2020–2021: 6 March 2021
    Other Rules/Guidelines on Change of Matriculation***
    First, the offering unit enlists/cancels the class. If your status is not yet “officially registered” (not yet done with registration process), you cannot apply for ChangeMat.
    No change of matriculation shall be allowed after one (1) week of regular class meetings[Revised UP Code: Art. 353 as amended at 232ndUC Meeting: 04 May 1967, BOR Meeting: 29 May 1975].
    Once available, you can proceed to “Change of Mat Locking” module on CRS where you can group and lock CoM. Once locked, your CoM will automatically queue for Advising and then for Assessment.
    Once fully assessed, you can proceed for payment of your change mat by generating the payment slip through CRS’s “Settlement of Outstanding Transaction” module.
    Note that students under the Free Tuition do not pay for CoM. Other CoM transactions such as Change of Schedule due to dissolved classes also do not pay for CoM.
    ***The steps/information above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021)

    Late Registration and Late Payments

    Late Registration
    For late registration, write a letter explaining your reason for late registration and email the Office of the University Registrar
        1. Address the letter to Prof. Maria Vanessa Lusung-Oyzon, PhD, of the Office of University Registrar (for students covered by Free Tuition); or to Chancellor Dr. Fidel R. Nemenzo (for other students)

        2. Proceed first to consult with the College Secretary to get an endorsement of your letter from your college. 

        3. Submit the endorsed letter to OUR at This email address is being protected from spambots. You need JavaScript enabled to view it. for verification, assessment, and approval. 
    Late Payments
      • For late payment (if applicable), check the Settlement of Outstanding Transaction module for the payment slip. 
      • Inside the module, hover to the left side of the screen, then click the “New Payment” button.
      • Once you click the button, a new interface will pop up. Check the box beside the Transaction then click the “Save” button.
      • Click the “Print Slip” button on the right side of the screen.
      • Print or download and print the pdf file of your payment slip.
    The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs

    Withdrawal of Enlistment

    Withdrawal of Enlistment

    During Enlistment Period
    If you decide to not push through your enrolment, you have the option to withdraw your enlistment directly through the “Pre-enlistment” module of CRS. Please inform and consult your college secretary / adviser as well.
    After Enlistment
    If you are already registered and you would like to not push through  with your enrolment, you have to write a letter to the Office of University Registrar addressed to Prof. Maria Vanessa Lusung-Oyzon, PhD, with attached certificate or letter of no-attendance from professors handling the classes you are canceling. Please inform and consult your college secretary / adviser so they can guide you with the process. 
    The information above is copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021)
     
     

    Tuition Fee Refunds

    How do I get a Tuition Fee refund?

    Filing of Tuition Refund is requested at the Office of the University Registrar (OUR). You may email your request to This email address is being protected from spambots. You need JavaScript enabled to view it.. Do not forget to attach the following: current original form 5 and tuition bracket certification.

    How to request for Tuition Bracket Certification?


    Send an email request to This email address is being protected from spambots. You need JavaScript enabled to view it..  Provide your complete name, student number, ST bracket, and academic year for faster verification and processing.

    FAQs: Registration

    Frequently Asked Questions: Registration Process

    • What if I fail to get a slot in my required classes during preenlistment? Can I do a prerog?
    Should you fail to get a slot, you may waitlist for the desired course offered by AC. Procesing of waitlist and opening of additional slots in courses will depend on the prerogative of the faculty teaching the course.  In essence, course demand via waitlist makes this a petition list. Priority will be given to Asian Center students, should additional slots be opened.
    • I preenlisted during the General Waitlisting Period, but there is no change in the Preenlistment Module regarding the status of my Waitlisted Classes. How will I know the results of my Waitlisted Classes?

    Please allow the offering unit/college time to process the waitlist. The processing of waitlist and the addition of slots for the course will depend on the prerogative of the faculty teaching the course and the course demand indicated in the waitlist.  Students may also opt to contact the faculty directly via email to ask regarding possible additional slots for a particular course. Please check the status of your Waitlisted Classes in the Preelistment Module occasionally.

    • I failed to waitlist in a class during the General Waitlisting Period. Can I still waitlist in a class via CRS?
    You may waitlist again as long as the Waitlisting schedule for the desired class remains open. The schedule however depends on the prerogative of the offering unit/classes. You can check the Waitlisting Schedule for a particular class by entering the course title in the Search function of the CRS. The generated results will include a column indicating the status of the Waitlisting Schedule.
    The same process applies for students who wants to waitlist after previously cancelling a waitlisted class. For students who wish to waitlist for classes with a “Closed” Waitlisting Schedule please contact the offering unit/college. The re-opening of Waitllist will depend on the prerogative of the unit/college.
    • How can I cancel a course/s enlisted in the CRS?
    During the waitlisting period, only the departments/colleges have the ability to cancel an enlisted course, so you have to email them accordingly. So if an Asian/Philippine Studies major of the Asian Center wants to cancel, say, a course, in the Department of Political Science, he or she has to contact the said department to cancel that class. Please refer to "Cancel At" column in your Preenlistment Module to know the offering unit/college from which you can request the cancellation of enlisted course/s.
    Should you choose to cancel a course already granted by the CRS, please ensure that your enlistment is “Unlocked” to allow the offering unit/college to process your cancellation. The “Lock/Unlock Enlistment” button can be seen at the bottom-right of the My Waitlisted Classes section. 
    Please note that once a student is post-advised, the enlistment can no longer be unlocked by the student. In these cases, please seek the assistance of the Office of the College Secretary/Tri-College Secretariat.
    • What if I want do a Change of Matriculation?
    Students must first consult their program adviser online and obtain approval before doing a change in matriculation. See separate tab here in the Registration tab for details.
    • What can I do with ineligibility/accountability/deficiency status of my CRS?

    Ineligibility tags are now continuous: once you are tagged as ineligible, it will be carried over to the succeeding terms unless you have it removed. You really have to have it removed before the registration period; please contact the unit(s) who have tagged you, and inquire about how to remove the delinquency and/or accountability, for they only have the privilege to lift it. The procedure varies depending on the reason so try to be there early or contact the office concerned if there are requirements you need to bring. You can log in anytime using your CRS account to see the current status of your delinquencies/accountabilities (Copied from AskUPD FAQs, 1/26/21).

    Full List of CRS and Registration-Related FAQs and DILNET Issues
    If you have further questions about CRS log in and (pre)enlistment, please view the CRS FAQs or the CRS FAQs from the OUR's HelpDesk. The questions have been grouped according to certain categories. If you have problems with your DILNET account, please refer to the "UP Mail and DILNET" tab and/or visit the DILNET HelpDesk website to view FAQs, etc.


    Grades, Course, and Program-Related Transactions and Document Requests

    Requirements for graduating students, and residency matters have their separate tabs.

    Dropping a Course

    Dropping

    New/Reminders: 2/5/2021
        • As provided by the Second Semester AY 2019–2020 guidelines in the light of COVID-19, the faculty are reminded that a DRP is submitted for students who failed to complete requirements by 31 May 2021 in courses with deferred grade in the Second Semester AY 2019–2020.
        • A DRP submitted in the First Semester AY 2020–2021 will be annotated as “due to COVID-19” in the transcript of records.
        • If a student applied for honorable dismissal before 31 May 2021, courses with deferred grade will be given a DRP by the faculty concerned. However, if the student complied with the requirements prior to application for honorable dismissal, then a final grade should be given by the faculty (Source OVPAA Memo 2019-21, dated 2/2/2021)
    Process, Deadlines, Requirements
    View flowchart for Dropping of Subjects.
    The filing must be done via CRS and see Payment tab for payment options. Deadline for dropping for First Semester, AY 2020–2021 has been lifted (Source: OVPAA Memo 2020-92 dated 20 August 2020).
    General Rules
    A student may, with the consent of the faculty and the Dean, drop a subject not later than ¾ of the hours prescribed for the semester.  NOTE: This requirement is still suspended, since the deadline is also suspended (Source: Academic Calendar; see "Calendar tab)
    A student who drops a subject without the approval of the Dean shall have his/her registration privileges curtailed or entirely withdrawn in the following semester. If a subject is dropped after the middle of the term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing” solely for administrative guidance.
    Dropping: Courses taken during the Second Semester AY 2019-2020
    Courses taken in the Second Semester of AY 2019-2020 that remain without grades by 31 May 2021 will be automatically given a "DRP" grade (OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters.  

    What Do I Do If Get a 4.0?

    What Do I Do If I Get a Grade of 4.0?

    General Guidelines
    NEW (2/5/2021):  Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA 2021-19, dated 2/2/2021)
    A grade of “4” means “Conditional”. It may be removed only by reexamination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of “3,” but if s/he fails, a “5”. Only one (1) re-examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods). Please see "Events" tab in CRS home page to view deadlines to remove the 4.0 you had received from previous semesters.
    If the student does not remove the grade of “4” within the prescribed  time, the grade of”4” becomes “5”. In this case, s/he may earn credit for the same course only by repeating and passing it. A grade of “4” given for the first semester work of a 2-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if s/he fails, the grade of “4” which s/he received for the first semester work shall be converted to a grade of “5”.
    Learn more and know what to do if you get a 4.0 (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).
    Process*
        • If you incur a grade of INC or 4.00, you will have to process a permit for examination for removal / completion. 
        • Removal / Completion is processed through the College Secretary. Consult with your ColSec’s office on how to proceed. 
        • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. 
        • Be mindful of the timeline for removal / completion. University’s rule on removals /completion can be found here. 
    *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).

     

    What Do I Do If I Get an INC (Incomplete)?

    What Do I Do If I Get an INC (Incomplete)?

    NEW (2/5/2021):  Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA 2021-19, dated 2/2/2021).
    The grade of “Inc” is given if a student, whose class standing throughout the semester is “Passing” but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other valid reasons. In case the class standing is not “Passing” and the student fails to take the final examination for any reason, a grade of “5” shall be given.
    Removal of the “Inc” must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance. Please see "Events" tab in CRS home page to view deadlines to complete the INC you had received from previous semesters. For purposes of scholastic standing, a grade of “Inc” is not included in the computation. When it  is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made.
    Learn more, and see how you can "complete" an INC (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

    Leave of Absence (LoA)

    Procedures: LOA and Extension Thereof
    View flowchart for application of Leave of Absence (starts via CRS). Final step in approving LOA applications will come from the Dean (OUR Memo MVPLO 2020-13, 9/23/2020).
    If you are extending your LOA, please view the procedures. Deadline for filing of LOA is (still) suspended for the Second Semester, AY 2020–2021.  It was also suspended for First Semester, AY 2020–2021 (OVPAA Memo 2020-92,  8/20/2020).
    If you are looking to return to your studies (from LOA or AWOL status), please view the requirements at the separate "Returning from LOA/AWOL" tab.
     Guidelines for LOA Application
    A student who does not intend to enroll in a semester may apply for a leave of absence (LOA). This also applies to a student currently enrolled and intends to withdraw his/her enrollment for the rest of the semester. A student on leave of absence does not sever his/her ties with the Center. 
    The leave may be approved for a period of one (1) year but may be renewed for at most another year.
    If a student withdraws after ¾ of the total hours prescribed for the subject has already elapsed, the faculty member may submit a grade of “5” for the subject if the class standing up to the date of withdrawal is below “3”.
    A student returning from a leave of absence shall declare in writing his/her intention to enroll to the University Registrar through his/her college secretary. The latter shall write the remarks “From LOA” on the student’s Form 5.
    A student who wishes to be readmitted after a leave of absence (LOA)/absent without leave (AWOL) from a Master’s Degree program must apply in writing to the Dean. See "Return from LOA/AWOL" tab.
    ***Before applying for a LOA, ensure that you have settled your accountabilities (unpaid classes, unfinished ChangeMat, unpaid dropping applications, unpaid residence applications, and tag of academic ineligibilities). Please consult with your adviser for your plan to apply for LOA. It is the responsibility of the student to inform their instructors and home unit of their intent to be officially on leave.

    How long can you be on LOA?

    Only a maximum of 1 year can be applied for LOA at a time. This translates to 2 consecutive terms for Regular ad Spring Asia students, while 3 for MBA and MS Fin students.
    • A student can extend their previous LOA application for a maximum of 1 year.

    • A student can only be continuously on leave for a maximum of two (2) years. This translates to a maximum of 4 terms for Regular and Spring Asia students, while 6 for MBA and MS Fin students.

    • Regular and Spring Asia students cannot apply for a LOA for their Summers terms.

    How can I process academic matters while I’m on LOA?
    Students officially on leave cannot participate in registration activities (e.g., preenlistment, eprerog, changemat, drops). They must be readmitted first before they can register again.
    Students with lapsing 4.0 and/or INC grades who are officially on leave will not be able complete or remove those grades. They must be readmitted in order for them to complete or remove their 4.0 or INC.
    What will happen if I miss readmission before my LOA period ends?
    A student on LOA needs to be readmitted on or before its approved period ends; otherwise, he/she would be considered AWOL.
    The information starting from **** is copied from the FAQs compiled by AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021)

    Returning from LoA

    Return from LOA and AWOL

    Requirements and Forms
    View requirements for readmission (process and forms) from Leave of Absence and AWOL. See Item 1, Letter  C and Letter J. This memo also covers readmission protocols for "changing Program with college" and various transferees. Health Declaration Form and Student Directory Form are found in the "Student Forms" tab.
    Process
    The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs
          1. Download and fill out the Accomplished Return from LOA Form.
          2. Download and fill out the Student Directory with your photo attached.
          3. If returning from LOA for more than 1 semester or if the reason for filing the LOA was due to health/medical reasons regardless of the number of semesters, send a copy of your certificate of compliance from the UP Diliman Health Service. You can find the guidelines here.
          4. Send scanned/soft copy of the required documents to your college.
          5. Your college will then evaluate your submitted documents, and upon verification that your submission is in order, you will be notified by the college of your admission/readmission.
          6. Your college then sends a soft/scanned copy of your college admission slip and your other requirements to Office of University Registrar (OUR), Admissions and Registration Division (ARD).
          7. OUR ARD will send a scanned copy of your University Admission Slip (UAS) and a copy of your temporary CRS account (for new students) back to your college.
          8. Your college will notify you about the status of your admission/readmission. Please make sure that you have indicated your active email address correctly in your Student Directory.

    Absence Without Leave (AWOL)

    Absence Without Leave (AWOL)

    A student who withdraws from the Center without a formal leave of absence [considered on absence-without-leave status or AWOL] shall have his/her registration privileges curtailed or entirely withdrawn.
    Students on AWOL status for one (1) academic year will undergo reassessment before a decision to readmit is made; while those on AWOL status for more than one (1) academic year will be disqualified from the program. Please see "Return from LOA/AWOL" section below for procedures and requirements.

    Here are the procedures for the Online Payment of the AWOL Fee.

    Returning from AWOL

    Return from LOA and AWOL

    Requirements and Forms
    View requirements for readmission (process and forms) from Leave of Absence and AWOL. See Item 1, Letter  C and Letter J. This memo also covers readmission protocols for "changing Program with college" and various transferees. Health Declaration Form and Student Directory Form are found in the "Student Forms" tab.
    Process
    The information below is copied verbatim from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/21). Prepare the following required documents.
    1. Screenshot/soft copy of the proof of  payment of AWOL fee and soft copy of the filled-out Payment Slip (click here to view the instructions on how to pay and to download the Payment Slip)
    2. Soft copy of your ***certificate of compliance from the UP Diliman Health Service if AWOL for more than 1 semester (click here to view the detailed instructions)
    3. Scanned copy of your filled-out Student Directory with photo (you may download here)
    4. You need to process your college readmission and then secure a university admission slip at OUR Admissions Section. Then, you may process your residence at your college.
    5. Student goes to College for request for re-admission from AWOL.
    6. College Student Records Evaluator gives list of requirements.
    7. Submit the following requirements to ARS-OUR for issuance of University Admission Slip:

      College Admission Slip
      Medical Certificate from UPHS (for AWOL of more than one semester)
      Accomplished two student directory with photos
      Photocopy OVCAA Approved appeal for re-admission (for AWOL of more than one semester)

    8. Student submits the College copy of the University Admission Slip to the College SRE.

    University Clearance

    Here are procedures to get the University Clearance, copied from the OUR's FAQ page.
    ♦ Student logs in to his CRS account and apply for OSSC.

    ♦ Click this link for the mechanics and steps on how to apply for OSSC.
    Please also consult the Online Application of University Clearance, as posted on the OUR main page. Some aspects of the process may have changed due to quarantine. There is a separate process for applying for clearance if you are a student with last enrollment in UP Diliman during Academic Year 1999–2000.
    Application for clearance is also one part of the process to facilitate your graduation and departure from the university. Please refer to the "Graduating Students" tab to get an overview of the process. Also, please note that you may also for clearance in connection with other needs/transactions.

    Official Transcript of Records

    Because of COVID-19, applications for transcripts can only be done via email. The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    • Fill out the application form [click here for list of forms].
    • Email all other mailing instructions not included in the form and send the application and a scanned copy of valid ID/passport as attachments.
        • Email Address: This email address is being protected from spambots. You need JavaScript enabled to view it.
        • Note: Modes of Payment: Local
        • Deposit to LandBank of the Philippines(LBP)
        • Branch : UP Diliman Campus
        • Address : Diliman, Quezon City 1101, Philippines
        • Account Name : UPD TRUST FUND
        • Account Type : Savings (Peso Account)
        • Account No : 3072-1007-18
    • Send a scanned copy of the deposit slip.
    • Foreign Applications through Electronic Bank Transfer (EBT)
    For more questions about the documents from the University Registrar, check: our.upd.edu.ph/faqtor.php#1 or helpdesk.our.upd.edu.ph

    Shifting from Thesis to Non-Thesis (or Vice Versa)

    Transfer From Thesis to Non-Thesis Track (and Vice Versa)

    Any student in the Thesis Track (MAAS or MAPS) may be allowed to transfer to Non-Thesis Track (MAS or MPS) under the following conditions:
        • He/she writes a formal letter addressed to the Dean requesting permission to transfer, with the endorsement of the Program Adviser
        • He/she has completed less than eighteen (18) units of course work at the time he/she seeks transfer.
    A student under the Non-Thesis Track may transfer any time to the Thesis Track provided his/her request is favorably endorsed by the Program Adviser based on intellectual capacity and aptitude for advanced research.

    To shift to thesis from a non-thesis track (or vice versa), please submit the applicable form in the "Student Forms" tab.

    Transfer of Credits:

    Transfer of Credits (MA)

    From Another University (MA)

    Subject to the recommendation of the Program Adviser and approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her program at the Asian Center provided that:
    (1) these courses were taken within the last 5 years prior to admission
    (2) these were validated through appropriate means by the Center*
    (3) the total number of credits transferred shall not exceed three-eighths (3/8) of the total number of units of academic courses in the student’s Master’s course requirements (excluding courses taken to comply with language requirement).
    *Condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study.

    From Another Program (MA)

    Subject to the recommendation of the Program Adviser and the approval of the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new Master’s program at the Asian Center provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the Master’s program
    (2) these units have not been credited to a degree previously obtained by the student
    (3) these courses are relevant to his/her new program.

    Process of Transfer of Credits (MA)

    A student must fill up and file a Request for Credits form (See "Student Forms" tab) . Transfer of credits shall be done within the first year of the student’s admission into the program. The course/s credited shall be specified in the student’s record at the Office of the College Secretary. A copy of the approval shall be sent to the Office of the University Registrar.

    Transfer of Credits (PhD)

     3.4.1 Transfer of Credits from Another University (PhD)
    Subject to the recommendation of the appropriate bodies and the approval of the Dean/Director, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that
    (1) these courses were taken within the last five years prior to admission
    (2) these were validated through appropriate means by the Institute, Department, Interdisciplinary Program, or Graduate Office/Committee concerned, and
    (3) the total number of credits transferred shall not exceed three eight (3/8) of the total number of units in the student’s doctoral course requirements.
    However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of study.
    3.4.2 Transfer of Credits from Another Program (PhD)
    Subject to the recommendation of the appropriate bodies and the approval by the Dean/Director, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program,
    (2) these units have not been credited to a degree previously obtained by the student, and
    (3) these courses are relevant to the new program.
    Process of Transfer of Credits (PhD)
    Transfer of credits shall be done within the first semester of the student’s admission into the program. The course/s credited shall be specified in the student’s record by the Graduate Committee/Head of Institute, Department, Interdisciplinary Program concerned and the College Graduate Office. A copy of the approval shall be sent to the University Registrar.

    Documents to Be Requested from the Office of the College Secretary

    Request for the following documents can be processed by the Office of the College Secretary (MA) or by the Tri-College Secretariat (PhD).
      • Academic Standing
      • Accredited Subjects for Shiftees
      • Admission to College
      • Certification of Grades
      • Completion of Academic Requirements with GWA
      • Completion of Academic Requirements with honors
      • Good Scholastic Standing
      • Certificate of General Point Average (GPA)/ General Weighted Average (GWA)
      • Certification of graduation this current semester/midyear
      • Normal Academic Load
      • No Grades of 4.00, 5.00, INC, or DRP
      • No Pending Case***
      • Not Under Contract To Finish The Course
      • Not yet covered by MRR
      • Remaining Units
      • True Copy Of Grades
      • Bonafide Student
      • Year Level
      • Last Enrollment
      • Probable To Graduate
      • University Scholar
      • College Scholar
    *Some documents would request for your Certificate of No Pending Case. The Certificate of No Pending Case is processed through the Office of Student Ethics. Answer their clearance form and get instructions at http://bit.ly/oseclearance.
    The steps/information above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    For questions regarding these and other Student Documents, please view the FAQs from the Student Records Division and the FAQs from the Transcript of Records and Other Documents.

     

     
     

    Documents to Be Requested from the OUR (Via TOR form)

    Other Documents to be Requested from the Registrar (via TOR form)

     Application for Graduation (Fee)  English Translation of Diploma
     English as a Medium of Instruction  High School Card/F137
     Course Descriptions  (CAV) Certification, Authentication and Verification
     (DFA for Red Ribbon)
     No Objection Letter  Certified True Copy of...

    Process

    Because of COVID-19, applications for transcripts can only be done via email. The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
        • Email all other mailing instructions not included in the form and send the application and a scanned copy of valid ID/passport as attachments.
          • Email Address: This email address is being protected from spambots. You need JavaScript enabled to view it.
          • Note: Modes of Payment: Local
          • Deposit to LandBank of the Philippines(LBP)
          • Branch : UP Diliman Campus
          • Address : Diliman, Quezon City 1101, Philippines
          • Account Name : UPD TRUST FUND
          • Account Type : Savings (Peso Account)
          • Account No : 3072-1007-18
        • Send a scanned copy of the deposit slip.
        • Foreign Applications through Electronic Bank Transfer (EBT)
    For more questions about these documents (in the table), check: our.upd.edu.ph/faqtor.php#1 or helpdesk.our.upd.edu.ph (OUR's HelpDesk FAQs from the Student Records Division and the FAQs from the Transcript of Records and Other Documents.)

    Documents to be Requested from the OUR (via Request Form)

    Documents to be Requested from the OUR via Request Form

    • DocDiploma Authentication (P40/copy)
    • Certified Text of Diploma (P40/copy)
    • Civil Service Eligibility (P30/copy)
    • Certificate UP has no S.O. (P30/copy)
    • Weighted Average Grade for Honor Graduate only (P30/copy)
    • Certificate of Enrollment (P30/copy)
    • Units Earned (P30/copy)
    • True Copy of Grades for Cross-registrants/Non-Degree only (P30/copy)
    • Copy of F5 (P30/copy)
    • Copy of Change Mat (P30/copy)
    • Copy of Entrance Credential (P30/copy) for use of respective colleges)
    • Honorable Dismissal (P30) issued only once

    Process and Payment Procedures

    1. Student downloads and fills out the Application Form (click here to download);
    2. Students emails the filled-out Application Form to This email address is being protected from spambots. You need JavaScript enabled to view it.;
    3. Records Management Section (OUR-RMS) replies with a Payment Slip;
    4. Student pays via fund transfer feature of his/her bank to Landbank or pays over-the-counter (OTC) at any open Landbank branch (Note: If paying via fund transfer, please use PESONet);
    5. If applicable, student waits for the confirmation email from the bank that the fund transfer is successful (proof of payment);
    6. Student emails the photo/scanned copy of the proof of payment and the filled out Payment Slip to This email address is being protected from spambots. You need JavaScript enabled to view it.;
    7. If everything is in order, OUR-RMS prepares and prints the document requested;
    8. OUR notifies the student if the document is ready for pickup; and
    9. Student claims the documents at the OUR-RMS.
    Note : Processing time is three working days. Requesters are advised to only make a follow-up inquiry if the document requested went beyond the 3-day processing period. Thank you.

    A How-to-List: How Do I.....?

    This tab covers the procedures or matters that do not have a separate tab.  Please note that some parts of the procedures may have changed due to quarantine. For questions or specifics, kindly coordinate with the Office of the College Secretary (MA students) or the Tri-College Secretariat (PhD students).
  • RESIDENCY REQUIREMENTS

    • General Rules: Residence/Residency

      Reminder

      Second Semester, Academic Year 2020–2021 is counted as part of one's residency and MRR as applicable.

      Enrolling/Applying for Residence (as Status): MA and PhD Students

      For MA students, here is the process for applying for residence. Here is a more detailed look at the process courtesy of the Registrar's Office. Please do not forget to indicate or inform the OCS if you will have library access/privileges during your residency.
      For PhD students (only), you have to fill out this form as Step 2 (Informing the Secretariat). Kindly note the requirement to upload your program adviser's approval. Kindly refer to this flowchart. Please do not forget to indicate or inform the TCS if you will have library access/privileges during your residency.
      What's Residence? A Definition
      Residence refers to a student's status (to which one should enlist), and to the time spent by a student in the graduate program. The Maximum Residency Rule (MRR) pertains to the maximum time allowed a student to finish his/her MA/PhD degree. See "Residency Requirements" tab for details.
      Why, and When Can and Should I Enroll for Residence?
      When it pertains to a student's status, enrollment for residence can be done anytime during the semester. Even when they are reviewing for the comphrehensive/qualifying exam or doing research for their MA thesis or PhD dissertation, students must at least be in residence; otherwise, they could be tagged as AWOL.
      MRR and First Semester, AY 2020–2021

      First Semester, Academic Year (AY) 2020–2021 will NOT count towards MRR (OVPAA Memo 2020-92, 8/20/2020)

      Payments
      To see how you can pay,  view the "Payment" tab.
    • Residence and Extension Thereof: MA Students

      How to Apply for Residency
      View "Rules" tab to see application/enlistment process.
      Residence: How Long Do I Have to Finish My MA Degree?
      The time limit for the completion of all master’s requirements shall be five (5) years. The counting of the period residence shall start from the student’s first enrollment in a graduate course after admission into the master’s program and shall include all leaves of absence from the program.
      The regular period for completion for a graduate student transferring from another university shall be reduced by one (1) semester. If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
      Extension of Residence and Penalty Courses (MA)
      In meritorious cases, application for extensions of residence beyond the regular period of completion may be approved by the Dean upon recommendation of the Program Adviser or Thesis Adviser. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions extend more than five (5) years.
      The student granted an extension shall take additional units of graduate courses in his/her area of specialization at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
      Disqualification
      Any student who fails to complete all requirements of the degree within the regular period and any approved extension thereof shall be disqualified from the Master’s program.
      Residency and Comprehensive Exam and Thesis
      Reminder: students must enroll in residency for a particular semester when they are
            • Taking up their comprehensive exams for that semester
            • Continuing their thesis writing/research, even when they are just revising their thesis
            • Removing/finish a grade of 4.0 or INC (assuming they are not taking other courses at the present semester)

       

    • Residence and Extension Thereof: PhD

      How to Apply: PhD Students
      View "Rules" tab to see application/enlistment process for residency.
      Maximum Residency Rule and Other Protocols
      The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a Bachelor’s degree or a Master’s degree in an unrelated discipline.
      The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the doctoral program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another University shall be reduced by one (1) semester.
      If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
      Residency Requirements
      PhD students must be enrolled in residency during the following:
          • During candidacy period
          • Defense of the research proposal
          • Duration of dissertation research
          • Oral defense of the dissertation
      In general, when students are not taking in courses but is doing dissertation research or reviewing for the compre/qualifying, should enroll for residency. Failure to do so may mean the students will be tagged as AWOL.
      Extension of Residence: PhD
      In exceptionally meritorious cases, extensions of residence beyond the above regular period of completion may be approved by the Dean/Director upon the recommendation of the appropriate bodies. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. The student granted an extension shall take additional units of graduate courses in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
      Disqualification
      Any student who fails to complete all the requirements within the regular residency period and any approved extension thereof shall be disqualified from the program.
  • The processes/procedures below are based on First Semester, AY 2020–2021. These may still be subject to change depending on new policies from the UP/UPD Administration. Updates will be posted in due course.
     This tab also contains student loan announcements, online banking waiver fees, and late payments.

    Payments: Post-ECQ Options

    The UP Diliman Cash Office has also posted these post-ECQ payment guidelines. There are three options.

    1. Payment using Landbank Linkbiz: 
 https://bit.ly/StepsforPaymentthruLinkbiz

    "Some of the Transaction Type is not yet available. e.g. Student Housing"

    2. Online Payment Transaction: https://bit.ly/OnlineBankTransfer

    3. Direct Bank Payment: https://bit.ly/DirectBankPayment

    A copy of Uniform Format of the Bill for Payment / Statement of Account can be downloaded:  https://bit.ly/BillingDilimanCashOffice

    The University Student Council posted on their Facebook page the payment process via screenshots from the CRS interface; the images were converted to PDF and posted here as a single file. View screenshot of sample Payment Slip.

    NOTE 1: There will be no payment of fees at the UP Cash Office based on OUR Memorandum No. MVPLO 2020-06.

    NOTE 2: For online payments, Landbank only accepts payments through the PESONET system. Payment made through Instapay bank transfers will not be registered/validated. See list of banks below who have waived transaction fees.

    Late Payments

      • For late payment (if applicable), check the Settlement of Outstanding Transaction module for the payment slip. 
      • Inside the module, hover to the left side of the screen, then click the “New Payment” button.
      • Once you click the button, a new interface will pop up. Check the box beside the Transaction then click the “Save” button.
      • Click the “Print Slip” button on the right side of the screen.
      • Print or download and print the pdf file of your payment slip.
    The steps above for late payments are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs.

    Moratorium on Student Loans, Second Semester, AY 2020–2021

    This is to announce a moratorium on unpaid student loans for the Second Semester Academic Year 2020-2021 to allow students with outstanding loans to postpone payment and enroll without needing to file an appeal.
    Likewise, students may apply for financial assistance notwithstanding previous loan obligations, if any. Interest charges on outstanding loans are also waived for the period of coverage of this moratorium.
    ... the moratorium announced herewith is to ensure that no student is prevented from registering and fulfilling class requirements, nor have his/her grade withheld, on account of economic limitations.
    This moratorium does not preclude the necessity for graduating students with loan obligations to settle their accountabilities as a condition for the release of their diploma, transcript of records, clearance, and other academic credentials from the University. Students needing to avail themselves of the moratorium may request temporary lifting of their accountability tag in CRS through This email address is being protected from spambots. You need JavaScript enabled to view it. (OVCSA Memo LRS 2021-001, 1/25/2021). 

    Banks with Waived PESONet and InstaPay Fees

    The Bangko Sentral ng Pilipinas has posted a list of banks that waive PESONet and InstaPay fees (as of 27 January 2021). View the Official BSP Facebook Page for any updates to the list.
  • [Jump to PhD section]

    TUITION AND SCHOLARSHIPS: MA

    Semestral Fees: MA Programs

     Tuition Fees: PhP 500 per unit*

     Medical: PhP 50

     Library Fee: PhP 1,200

     Cultural: PhD 50

     Athletics: PhP 75

     Student Fund: PhP 50

    Registration Fee: PhP 40

     

    Semestral Fees : MA Programs (International Students)

     Tuition Fees: PhP 500 per unit*

    Educational Development Fund: USD 500

     Miscellaneous : PhP 1,415

      Student Fund: PhP 78.5

     Laboratory: PhP 100 -1,500

     

    * Asian Center courses only. Rates may be different for courses taken in different colleges. 
    Asian Center Scholarships/Grants: MA Students (Only)
          • Completion of Coursework
          • Travel Grants
          • Thesis Writing Grant
    View the Tuition and Financing page for full details on eligibility, benefits and obligations, etc.
    University Scholarships: For MA or PhD

     View the Tuition and Financing page to view university-offerred scholarships. Application cycles vary.


    TUITION: PhD

    Semestral Fees: PhD

     Tuition Fees: PhP 500 per unit*

     Medical: PhP 50

     Library Fee: PhP 1,200

     Cultural: PhD 50

     Athletics: PhP 75

     Student Fund: PhP 50

    Registration Fee: PhP 40

     

    *Tuition fees for Asian Center-offered courses: PhP 500.00 per unit (PhP 1,500 for a three-unit course). Tuition fees for non-Asian Center courses (CAL or CSSP): PhP 500 (PhP 1,500 for a three-unit course)

    Semestral Fees: PhD Program (International Students)

     Tuition Fees: PhP 500 per unit*

    Educational Development Fund: USD 500

     Miscellaneous : PhP 1,415

      Student Fund: PhP 78.5

     Laboratory: PhP 100 -1,500

     

    *Tuition fees for Asian Center-offered courses: PhP 500.00 per unit (PhP 1,500 for a three-unit course). Tuition fees for non-Asian Center courses (CAL or CSSP): PhP 500 (PhP 1,500 for a three-unit course)
    University Scholarships: For MA or PhD

    View the Tuition and Financing page to view university-offerred scholarships. Application cycles vary.

  • For Newly Admitted Students (MA and PhD) and Returning from LOA and AWOL

      • Student Directory: PDF (Fillable)
      • Health Declaration Form: PDF (Fillable)

    For newly admitted students, these two forms are part of the requirements to process their University Admission Slip (See "Admissions Page" for instructions). Students returning from LOA/AWOL are advised to check the Documents, Certificates, How-To's tab.

    Student Forms: General Concerns (MA & PhD)

      • Extension of Residence: PDF | Word
      • Leave of Absence (LOA) Form***: PDF | Word
      • Request for Course Substitution: Excel
      • Request for Credits: PDF | Word
      • Shifting to Another Program: PDF | Word
    ***LOA now initiated by the student via CRS. Please view LOA tab for requirements/flowchart. Please view procedures in the "Documents, Certificates, How-To" tab.

    Student Forms: MA Only

      • Application for Graduation Form (MA): PDF | Word
      • Comprehensive Examination Application: PDF | Word
      • Request for Thesis Adviser and Constitution of Thesis Committee: PDF | Word
      • Proposal Defense Form: PDF | Word
      • Thesis Defense Form: PDF | Word
      • Thesis Approval Sheet: Word
      • Title and University Permissions Pages (Thesis): Word

    Student Forms: Tri-College (PhD) Only

      • Qualifying Exam Application: PDF | Word
      • Comprehensive Examination Application: PDF | Word
      • Letter of Intent: Dissertation Proposal Defense Form: PDF | Word
      • Appointment of Dissertation Adviser and Constitution of Dissertation Committee: PDF | Word
      • Title and University Permission Page (For Dissertation Bound Copies): Word
      • Result of Dissertation Proposal: Word
      • Application for Graduation (PhD): PDF
      • Result of Dissertation Oral Defense: Word

    Fillable Form Guide

    The fillable forms can be filled out in a browser like Google Chrome or Brave or Edge. Firefox (as far as our tests went) disables the forms, but does display the PDF. The fillable PDFs work in Preview (Mac OS), but the blue-colored fields disappear. In this case, just point the cursor to the indicated line/space and type away.
  • UP Mail and DILNET (UPD Email)

    What's the Difference Between UP Mail and DILNET?
    Please view this infographic to know the difference and where each one is used.
    UP Email (@up.edu.ph)
    What is a UP Mail Account?
    Used across the UP System, a UP Mail account is used to access many of university's websites, resources, and applications, including:
            • Zoom and Office 365 (Microsoft Office Applications)
            • Google Suite (Gmail, Google Drive, etc.)
    UP Mail is maintained by the UP Information and Technology Development Center.
    Activating Your UP Email Account: Requirements and Process
    Please visit this page to view requirements and procedures. To reset your UP Email password, visit the UP ITDC page. For problems with your UP Mail account, please open a ticket at the UP ITDC's Support Page.
    DILNET (@upd.edu.ph)
    The UPD email (DILNET) is required for, among other services:
     Computerized Registration System* (CRS)  DILNET Wifi
     UVLE* (University Virtual Learning Environment)  EduRoam
     UPD Webmail  Dorm Application Service
     Tuklas (Library Search)  


    CRS is for registration, while UVLE is/can be used for coursework. To learn more about CRS and UVLE, view "Remote Learning: Apps/Tech or Remote Learning: eResources."

    Here is the process and requirements to get your DILNET account. Newly admitted students can get their DILNET accounts AFTER initial enrollment (done via temporary CRS account).

    * Once inside UVLE and CRS, you can link your accounts to your UP Mail account.

    CRS FAQs and DILNET HelpDesk
    If you have questions about  DILNET and CRS log in and (pre)enlistment, please view the CRS FAQs. Kindly also visit the DILNET HelpDesk, which contains FAQs on troubleshooting, account creation, etc.
    For questions/problems regarding your account, please coordinately directly with the DILNET staff.
  • Divider Only

     

  • REMOTE LEARNING: APPS, TECH and eResources

    • Resources For Your Research Needs

      Library Starter Kit
      The University Main Library has released the Library Starter Kit which can serve as a simple guide for students in using/accessing Tuklas and other electronic resources available from the Main Library website. It also shows how to place book requests via Resource on Demand (ROD), and lists email addresses of UP Diliman's college libraries.
      OpenAthens
      You may need OpenAthens to access—even outside the UPD campus—journal articles and other learning resources from various databases to which the University subscribes.  See "Remote Learning: Apps/Tech" tab to know how OpenAthens works.
      Comprehensive List of UPD Subscriptions/eResources

      View full list of UP subscriptions to journals, etc. and of Open Educational Resources maintained/compiled by different libraries across UP Diliman (see pp .3–25). Access methods vary (OpenAthens, DILNET, etc) for each database.

      Other Links and Partial Resource Lists from Main Library
      Students can access databases on trial.  Here are the access tokens (UP Mail log-in required to see the PDF in Google Drive). Databases include Sage Journals, Sage Research Methods, EBSCO eBook Collection, Gale Databases. As of 5 January 2021, here are the databases on Trial (Cambridge Core; Philippine eJournals; Springer Nature).
      Other Links and Lists/Collections (UP and Non-UP)
      Open Educational Resources: OVPAA List
      The OVPAA has compiled a list of websites where you can download materials for your research/studies. Please observe the terms and conditions of each site/organization.
      Common Sites for Asian Studies and Philippine Studies majors

      Resource on Demand (R.O.D.)

       Students can request copies/excerpts of books, journal, articles, etc. View details and request procedures (PDF).
       Guidelines and Assistance for Faculty and Students to Access Library Resources in UP Diliman
      The guidelines contain the list of available physical and electronic resources, database and journal subscriptions, steps for off-campus access, as well as assistance on requesting permission to access/procure copyrighted works and other materials for remote learning. The guidelines also list Open Access resources curated by each library in UP Diliman.
    • Applications, Tools, and Platforms

      This tab features the websites and applications that UP uses to facilitate remote learning, from class discussions and assignments to online research materials and websites (journal databases, etc).
      What Will the UP Asian Center Faculty Use?
      Please coordinate with your professor to know the exact delivery modes or platforms, or combination thereof, and to address any access-related concerns (meeting links, etc). It can be synchronous (i.e. via Zoom, etc) or asynchronous (reading the materials on your own pace).
      UVLE (University Virtual Learning Environment)
      The University has its own learning management system, the University Virtual Learning Environment (UVLE), which is accessible via the student's DILNET account. Like Google Classroom, UVLE is/can be used by professors to post assignments, links to readings,  give announcements, etc. To learn about how UVLE works, please visit:
      UVLE is managed by Interactive Learning Center of UP Diliman. Their email address is This email address is being protected from spambots. You need JavaScript enabled to view it., but inquiries may also be sent to via the ILC HelpDesk.

      OpenAthens
      OpenAthens can be used to access (remotely and even outside UP Diliman campus) journal articles and other learning resources from various databases to which the University subscribes (see "Remote Learning: eResources" tab).
      Sign in to OpenAccess (via, say, a journal page you're viewing) using your UP Mail. You may also log in to  the OpenAthens website or via Google Apps. OpenAthens replaces the EZProxy service (EZProxy is still referred in many of the Library's old pubmats).
      Office 365 (Microsoft)
          • Features, Procedures, Activation Requirements (UP Mail Required to Get Office 365)
          • Free use and download of Microsoft Office Applications, as well as One Drive (1 TB of cloud storage) and Microsoft Teams, Microsoft's counterpart to Zoom and Google Meet. Currently, OneDrive only allows sharing of files to other UP users with other UP users with Office 365 accounts.
          • To learn how Teams works, view this Help page from Microsoft.
      Google Suite and UP Mail
      A UP email account (@up.edu.ph) will/can be used to access Google Suite applications, including Gmail, Google Drive and Google Meet, and Google Classroom, among others. For a full list of features and benefits, view the UP ITDC's overview of Google Suite for Education.
      Please see "UP and DILNET Accounts" tab view requirements and procedures in getting your UP email account from the UP Diliman Computer Center. You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.
      Turnitin
      Turnitin is a website that allows UP faculty and to some extent students to have their work checked for similarities to others. Please contact your professor to see if you can be added to a class that can allow you some access to Turnitin.
      Zoom
      A UP email account (@up.edu.ph) will be used to access Zoom, to which the university has a free subscription. All UP email users sign in via SSO, gain access to unlimited meeting time, and host meetings of up to 300 participants.
      Webinar capabilities are not included. To view the log-in process to Zoom, please visit the UP ITDC's Zoom log-in guide. Here is how to join a Zoom meeting and how to share your screen in Zoom.
       Students are advised to acquaint themselves with basic Zoom controls, particularly screen sharing, in preparation for class.

      Video records of Zoom meetings are set to auto-delete after 30-days. Students/faculty are  advised  to save their Zoom recordings locally (in laptop or PC). Students may also integrate their Zoom account with their UP Google drive to automatically store meeting recordings in the Drive. Make sure that you are signed in using https://up-edu.zoom.us and follow this User Guide to set up the UP Google Drive integration.

      What is Remote Learning: Modes of Delivery, Course Packs, Guides
      This infographic (PDF, 1 MB +) by the Office of the Vice President for Academic Affairs discusses the basics of remote learning, including two types of delivery (synchronous and asynchronous) and the content of a course pack.
      For tips, please watch the Isko/Iska Guide to Remote Learning, courtesy of the UP Diliman Information Office. Visit also the Remote Learning page set up by the OVPAA, which contains among other things list of remote learning guides and open access materials.
    • WalangForever: Making the Most of Remote Learning

      In this webinar, Associate Professor Portia Padilla of the UP College of Education offers remote learning tips. Watch the 13-minute webinar on YouTube (added 2/24/2021).

      Academic Guidelines for Second Semester, AY 2020–2021

      On 2 February, the OVPAA released this memo that covers suspended academic rules and grading system, among other matters. The suspended rules pertain to course load, deadlines for completion/removals, pre-requisites, and grading system. On 15 February, the OVPAA released additional guidelines via this memo, covering GWA, and INCs  (2/24/2021).

      Suspension Guidelines for Storm Signals During Remote Learning

      UP released the suspension guidelines for synchronous and asynchronous classses in case of storm signals (Memorandum No. FRN 2020-058). The Office of the Chancellor has also released Memorandum No. FRN 2020-067 to clarify the implementation of the Suspension  Guideines for Storm Signals.  

      FAQs on Remote Learning: Course Packs and the Use of Copyrighted Materials 

      UP released FAQs regarding the preparation and use of course packs for remote learning, and other teacher-related concerns regarding academic policies to be implemented in the First Semester, A.Y. 2020-2021. The Office of the Vice President for Academic Affairs  also released OVPAA Memorandum No. 2020-91 to serve as guidelines on the inclusion of copyrighted materials on course packs and the copyright of faculty members over course packs. 

       Liability of the University in a Remote Learning Setup

      View document from the College of Law regarding the liability of the university and faculty over student safety in a remote learning setup.

      UP Academic and Student Affairs Roadmaps for AY 2020-2021

      View the UP Academic and Student Affairs Roadmaps for AY 2020-2021 (OVPAA Memo No. 2020-100).
      The document outlines the preparations and programs of the univeristy for the First Semester such as academic infrastructure (Learning Management Systems, Library Resources), gadget and internet connectivity and capacity building for teaching and research. It also contains information on Student Learning Assistance System and other student support programs such peer learning groups, student helpdesk and counseling services. 

      Other Remote Learning and Academic Guidelines

      The OVPAA has compiled a list of memoranda on academic guidelines and remote learning dating to 11 June 2020. Please also visit the Remote Learning portal/website set up by the OVPAA.
  • PROGRAM ADVISER: MA/PhD

    MA Programs
    According to page 17 of the General Rules on Graduate Programs in UP Diliman, "each student admitted into a master’s program shall be assigned a Program Adviser..., who "shall advise, monitor, and evaluate the student until he/she finishes all the requirements of the program (nonthesis option) or until he/she advances to the thesis stage and is assigned a Thesis Adviser/Committee (thesis option)."
    Within the first semester of the student’s initial year in a diploma program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student and on the basis of the latter’s academic preparation and desired specialization.

    PhD Students

    Each student admitted into a doctoral program shall be assigned a Program Adviser or a Program Committee composed of three professors, all of whom shall have doctoral degrees. The Graduate Committee of the Department, Institute, Interdisciplinary Program concerned shall recommend the Program Adviser/Committee members to its respective Head. The Program Adviser/Committee shall advise, monitor, and evaluate the student until he/she advances to candidacy and is assigned a Dissertation Adviser/Committee. 
    The Program Advisers of PhD students are any one of the three coordinators. Please see names of coordinators in the "Course and Program Requirements" tab of the Tri-College page.
    Within the first semester of the student’s initial year in a diploma program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student and on the basis of the latter’s academic preparation and desired specialization.

    The Role of Your Program Adviser: MA/PhD

    In general, anything related to the courses you take must first be discussed with, and/or approved by, your program adviser. Please consult with him/her before seeking clarification/advice from the Tri-College/Office of the College Secretary and/or the Dean, and/or Office of the University Registrar (OUR). Your program adviser can help you with the following:
    Student's Program of Study
    Sequence, compliance, changes (if any) in the degree program course requirements.
    Residence
    Compliance and requests, if still eligible, for extension of residence
    Enrolment
    Pre-enlistment advising, post-advising, cross registration, change of matriculation, certification of non-attendance, enrollment in subjects beyond allowable credit load, waiver of course pre-requisites, course substitution, language requirement
    Status
    Leave of absence, return from LOA/AWOL, re-admission, endorsement of appeal to stay in the program after not meeting the GWA requirement, honorable dismissal
    Comprehensive exam
    Constitution of comprehensive exam panel, schedule of comprehensive examination. Program adviser also signs off on the form appointing your thesis adviser and thesis/dissertation panel.
    Graduation and College/University Clearance
    Application for graduation
  • [Jump to: PhD Program of Study]

    PROGRAM OF STUDY: MA

    The Program of Study identifies the electives and required courses for each program regardless of track. Students can take courses (in Asian Center or in any other college) not listed here (as electives, for instance; or the course is relevant to one's thesis), but this is still subject to approval of one's program adviser. Please seek approval first before enrolling in such courses, especially if the courses entail a departure from the Program of Study.
    Within the students’ initial year in the master’s program, a Program of Study shall be designed by the Program Adviser in consultation with the student on the basis of the latter’s academic preparation and desired specialization. Subsequent revisions in the program of study must be authorized by the Program Adviser and communicated as soon as possible to the Office of the Dean, through channels.

    ASIAN STUDIES (AS) PROGRAM

     Master of Arts in Asian Studies (Thesis)   Master in Asian Studies (Nonthesis) 
     Northeast Asia   Northeast Asia 
     Southeast Asia   Southeast Asia
     South Asia   South Asia
     West Asia   West Asia

    Students take courses on the political, social, economic, historical, and cultural aspects of their chosen region (country for Northeast Asia majors). View list of Asian Studies courses and their descriptions. 


    PHILIPPINE STUDIES (PS) PROGRAM

     Master of Arts in Philippine Studies (Thesis)  Master in Philippine Studies (Nonthesis)
     Foreign Relations   Foreign Relations
     Development Studies   Development Studies
     Society and Culture  Society and Culture

    Students take several electives and courses on their area of specialization. View list of Philippine Studies courses and their full descriptions.


    The Program of Study (PhD)

    3.3.2 Program of Study
    Within the first semester of the student’s initial year in the doctoral program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student on the basis of the latter’s academic preparation and desired specialization. A copy of this Program of Study shall be submitted to the appropriate Graduate Committee/Office through channels. Subsequent revisions in the Program of Study must be authorized by the Program Adviser/Committee and communicated as soon as possible to the Graduate Office, through channels.
    3.3.3 Study Load Per Semester and Trimester
    The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses and eight (8) to ten (10) units per trimester.
  • COURSES, TRACKS, GRADES: MA and PHD

    Please click on any of the tabs below as applicable.
    • Remote Learning: How Will the Courses Be Delivered?

      This infographic (PDF, 1 MB +) by the Office of the Vice President for Academic Affairs discusses the basics of remote learning, including two types of delivery (synchronous and asynchronous) and the content of a course pack. Details of content delivery will be discussed by your professor. It may include a variety of online applications, such as Zoom, Google Suite. See "Remote Learning" tab for details.

      Class Messaging

      In this new CRS feature (Second Semester, Academic Year 2020–2021), Class Messaging allows faculty to post class-related announcements that will be visible in CRS. There is a new tab — "Class Messages" — in the home page (after students log in to CRS). It is beside "Announcements," "Accountabilities," and "Deficiencies.

      What is the Grading System?

      NEW! The established University grading system shall be applied in the Second Semester / Trimester AY 2020-2021 and Midyear 2021 (Source: OVPAA Memo 2021–19, dated 2/2/2021).
      Grades for each course will range from 1 to 5, in increments of .25, with 1.0 being the highest and 5.0 as the lowest. A 4.0 means conditional, and INC means incomplete. To learn what both grades officially mean and to know what to do when you get these grades, see "ChangeMat, Dropping...." tab.

      Tech Matters

      Students are advised to acquaint themselves early on with basic Google Drive operations prior to the class: sharing files, creating documents and folders, generating and accessing Google Forms, accessing shared files, etc. Basic teleconferencing operations (Zoom, etc) may be needed in classes.
      Visit the G-Suite Learning Center for how-tos on Google Docs, Google Sheets, Google Sheets, Google Drive, and Google Forms.  You may also view the UP Open University's Guide to Using Google Classroom. See "Remote Learning: Apps/Tech for more information about these applications (requirements, guide, etc.)

      How Many Absences Can I Incur?

      Pre-COVID-19, a student is allowed a maximum of three (3) absences in a three-unit class. This may change since first semester AY 2020–2021 is shorter.

      What Is UPD's Policy on Class Cancellations or Deferment of Requirements In Case of Typhoons, etc.?

      The suspension of classes and/or deferment of submissions are subject to this memorandum from the Chancellor, including this clarificatory memorandum. In essence, suspension and deferment of submissions happen on a case-to-case basis and are subject to the place of residence of faculty/student, the strength of a typhoon or the gravity of a calamity. Please follow the UP Diliman's Facebook page, and the QC Government's Facebook page to receive announcements re: class cancellations.

      Transfer From Thesis to Non-Thesis Track (and Vice Versa)

      Please view the corresponding tab in the "Documents, Certificates..." tab.

      Student Evaluation of Teachers (S.E.T.)

      Towards the end of each semester (around three weeks before the end of classes), students will be asked to fill out the Student Evaluation of Teachers (SET). This is an anonymous process. Taking part in the SET is a prerequisite for enrollment for the next semester. Once available, the dates for SET will be posted in the What's New tab, or will be announced by the Office of the College Secretary. For SET-related questions and problems, view the SET FAQs here (scroll down to the bottom).

      Dropping, LOA/AWOL, INC, 4.0, Shifting Tracks, Residency, Document Requests

      For information on dropping, change of matriculation, dealing with INC and 4.0, shifting tracks within the Asian Center, residency, LOA, AWOL, please view the "Documents, Certificates and How-Tos." tab. The same info is also found in the "Registration" tab.
    • This tab discusses the list of courses; overview of program requirements; the roles of the program adviser, study load, rule on absences, grades, class suspensions, residency requirements, and maximum residence rule (MRR).
      NOTE: For information on dropping, change of matriculation, dealing with INC and 4.0, shifting tracks within the Asian Center, residency, LOA, AWOL, please view the "Documents, Certificates and How-Tos" tab.

      Overview of Program Stages/Requirements: MA

      Here are the main steps to obtaining your master's degree. View the rules for each in their respective tabs and download applicable forms in the "Student Forms" tab.
      1. Completion of Coursework (core courses first), including language requirement
      2. Apply for, Review, Take and Pass Comprehensive Exam
      3. Apply for Graduation (Non-Thesis Students)
      4. Enrollment in AS 300/PS 300 (Thesis Students) and Residency Every Sem Thereafter Until Graduation
      5. Request for Thesis Adviser
      6. Constitution of Thesis Committee
      7. Thesis Proposal
      8. Research, Writing/Revising
      9. Oral Defense
      10. Revisions (if any)
      11. Apply for Graduation
      Please focus not just on academic requirements but also on administrative procedures (e.g. residency requirements, rules on absences, etc.) to help ensure a smooth process.

      Course: Core, Majors, Electives

      View the list and full descriptions of Asian Studies courses or list of Philippine Studies courses. To view the courses offered in the current semester, please go to CRS and type in "AS" for Asian Studies courses and "PS"for Philippine Studies courses in the Search field.

      Program Adviser, Program of Study and Enlistment Guidelines

      Among other roles, your "Program Adviser" will guide and/or approve your course selection during the registration process. This approval is largely based on your Program of Study, which identifies the list of courses you have to take to get your degree. So please make it a habit to consult, even before the preenlistment process, the Program of Study and/or Program Adviser, especially if you are planning to take a course outside the Program of Study (i.e. outside the UP Asian Center). For instance, if a course is relevant to your thesis or your research interests.
      For New Students
      New AS students in their first semester in the program are advised to take the core courses as follows:
            • First semester in the program: AS 210, and AS 201 or AS 201A.
            • Second semester in the program: AS 201 or AS 201A, and AS 299
      New PS majors in their first semester in the program are advised to take the core courses as follows:
            • First semester in the program: PS 201 or PS 219 and PS 202
            • Second semester in the program: PS 201 or PS 219 and PS 299
      For their first semester, new students are advised to take on only a six-unit load (two courses) to help them adjust to, and get a feel for, the level and rigors of graduate school, and help balance work and school. They can later on decide to take more courses, especially if they will study full-time.
      Can Asian Center Students Take Undergrad Courses?

      As a principle, graduate (MA/PhD) students are not allowed to enroll in undergraduate courses (100-level courses or below, such as PS 21)

      Electives
      For electives, Asian Center students can take other region- or country-specific courses in the Asian Center but note that the Program of Study sets limits on the number of electives that can be taken.
      At any rate, you may always pre-enlist in a course without consulting your program adviser/program of study, but there's a chance he/she may remove an enlisted class (es) at the online post-advising stage during registration period. In essence, any departure from the Program of Study will have to be approved by the program adviser.
      Subject to any restrictions posted in the CRS (e.g. "For Asian Center students only") and to approval of their own program adviser/home unit or department or college, other UP Diliman graduate (MA or PhD) students can enroll in Asian Center courses.

      Study Load: How Many Units Should I Take Per Semester?

      The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses, and for a part-time student it shall be six (6) units. Six units is recommended for new students, and for students who need to balance work and school.
      Regular non-credit language courses offered at the Asian Center, although meeting 6 hours a week, will be counted as 3 units. Students must complete at least 50 percent of units taken during any given semester to be allowed to enroll in the following semester.

      Class Schedules

      Each course holds a three-hour class once a week. Weekday schedules are usually held from 5 pm to 8 pm. Saturday classes are general held at 8:30 am – 11:30 am, 9 am-12 pm, 12:30 pm–3:30 pm and 3:30 pm–6:30 pm.
      Course offerings vary for every semester. View list of offered courses in the UP CRS for the current/previous semester.

      How Many Absences Can I Incur?

      Pre-COVID-19, a student is allowed a maximum of three (3) absences in a three-unit class. This may change since first semester AY 2020–2021 is shorter.

      Is There a Maintaining Grade?

      NEW! The established University grading system shall be applied in the Second Semester / Trimester AY 2020-2021 and Midyear 2021 (Source: OVPAA Memo 2021–19, dated 2/2/2021).
      Grades will range from 1 to 5, in increments of .25, with 1.0 being the highest and 5.0 as the lowest. A 4.0 means conditional, and INC means incomplete. To learn what both grades officially mean and to know what to do when you get these grades, see "Documents, Certificates..." tab.
      Students must maintain a CWAG (Cumulative Weighted Average Grade) of 2.0 or better at the end of each academic year. Failure to do so is grounds for disqualification for the program, unless the Dean decides to waive the disqualification on justifiable grounds, upon the recommendation of the student’s Program Adviser.

      Residency and Maximum Residency Rule (MRR): How Long Do I Have to Finish my MA Degree?

      An MA student has five years to finish the MA Program. View "Residency Requirements" tab for additional details.
    • Overview of PhD Program Requirements

      Here are the main steps to obtaining your doctoral degree. May include language requirement. View the rules for each in their respective tabs and download applicable forms in the "Student Forms" tab.
      1. Completion of Core Courses
      2. Qualifying Examination
      3. Completion of Coursework
      4. Candidacy Examination
      5. Request for and appointment of Thesis Adviser
      6. Constitution of Dissertation Committee
      7. Dissertation Proposal Writing and Defense
      8. Dissertation Research and Writing
      9. Oral Defense of Dissertation
      10. Revisions (if any)
      11. Apply for Graduation
      Please focus not just on academic requirements but also on administrative procedures (e.g. residency requirements, rules on absences, etc.) to help ensure a smooth process.

      Overview of PhD Course Requirements

        • Core Courses: 9 units (3 courses)
        • Major Area: 12 units (4 courses)
        • Cognates: 9 units (3 courses)
        • Electives: 6 units (2 courses)
        • Dissertation: 12 units (4 courses)

      Core Courses

      All PhD students regardless of topic/field/dissertation must take the following courses @ UP Asian Center.
          • Philippine Studies (PS) 301
          • Philippine Studies (PS) 302
          • Philippine Studies (PS) 399

      Majors, Cognates and Electives

      What these are will depend on, among others, your dissertation topic. In some cases, you may have to take some MA-level courses. You can take them either at the Asian Center, the College of Arts and Letters, and/or the College of Social Sciences and Philosophy.

      What is the Grading System?

      NEW! The established University grading system shall be applied in the Second Semester / Trimester AY 2020-2021 and Midyear 2021 (Source: OVPAA Memo 2021–19, dated 2/2/2021).
      Grades for each course will range from 1 to 5, in increments of .25, with 1.0 being the highest and 5.0 as the lowest. A 4.0 means conditional, and INC means incomplete. To learn what both grades officially mean and to know what to do when you get these grades, see "Documents, Certificates..." tab.

      Minimum General Weighted Average

      The student must obtain  a general weighted average of 1.75 in the three core courses to be able to take the qualifying examinations. To remain in good standing, the student should maintain a commulative weighted average grade (CWAG) of 1.75 or better at the end of each academic year until completion of the Program of Study.

      Residence Requirement: How Long Do I Have to Finish my PhD?

      View "Residence" Tab to see details and requirements.
  • Language Requirement/Examination: PhD

    When necessary for the research proposal and as determine by the students program committee, the student will take a proficiency examination in a pertinent foreign and / or Philippine language  to be administered by an appropriate language department.

    NEW! Bahasa Indonesia Classes: Second Semester, AY 2020–2021

    Dear Asian Center students, the Office of the College Secretary should be getting in touch with re: registration/declaration of intent-to-take Bahasa Indonesia classes for the Second Semester, AY 2020–2021. A link will/has been sent to you, so kindly check your emails and respond accordingly. The classes are scheduled from February to June, but the times and dates are still to be arranged. The Office of the College Secretary will communicate with you about this in due course (Added 1/18/2021).

    Language Requirement: MA

    Students are required to demonstrate competence in an Asian language(for those under the Asian Studies Program) such as Bahasa-Indonesia/ Malaysia, Chinese (Mandarin), Japanese; or a Philippine language or any foreign language (for those under the Philippine Studies Program) required in the program of study. The language must pertain to their area of specialization and/or their thesis.
    Three Options to Comply with Language Requirement
        1. Students can pass twelve (12) units of language courses offered by and through the UP Asian Center (See Asian Language Courses below ) or by other UP Diliman units, such as the Department of Linguistics, College of Social Sciences and Philosophy. Extramural classes (not listed in the CRS) from the Linguistics Department do not have official course units and so their hours are counted instead. Arabic 10, 11, 12, 13 (amounting to 12 units) are taught at the Institute of Islamic Studies, University of the Philippines Diliman.

        2. Alternatively, students can complete the required number of hours of language classes (192 hours for Asian Studies majors and 96 hours for Philippine Studies majors) offered by an accredited institution outside UP Diliman. The extramural classes (see above) of the Department of Linguistics are included in this category. China majors can take up classes and accummulate the required hours at the Confucius Institute (e.g. in Ateneo or in UP Diliman).

        3. Students can present a certificate of language proficiency from accredited organizations, but approval/acceptance thereof as a foreign language requirement is subject to certain conditions such as expiry date and when the certificate/classes were taken or secured, among others. For Japan majors, N5 or better (JLPT). For Korea majors, TOPIK 1 (Beginner), Level 2. For other languages, please coordinate with the Office of the College Secretary to consult your situation.
    Other scenarios are taken on a case-to-case basis. For instance, if you have taken language courses before entering the program, please consult your Program Adviser,  explain the details (when they were taken, how long, how many hours, what level), and ask if and to what extent such courses can be credited, if at all, or if there are other steps/options to be taken.
    Before taking any of the three options (especially items 2 and3 3), students must consult with and get the approval of their program advisers and/or the College Secretary; before enrolling in any language course, they must first ensure that the said institution is indeed recognized and that the Asian Center will recognize the certificate of language proficiency that they will issue. Please do
    The language requirement must be met BEFORE being eligible to take the comprehensive exam.

    Course Offerings @ UP Asian Center

      • Intensive Chinese A - Elementary Chinese

      • Intensive Chinese B - Intermediate Chinese

      • Basic Bahasa

      • Intermediate Bahasa
     Availability and schedules vary per semester.

     

  • COMPREHENSIVE EXAMS (MA and PhD) and QUALIFYING (PhD)

    • MA Students: Sign-Up Sheet and Schedule of Comprehensive Exams

      Schedule of examinations for the Second Semester, Academic Year 2020–2021 will be announced/posted in due course. If you are intending to take the comprehensive exams this semester, please sign up here and wait for further announcements.
      The form is only valid for this semester. Future semesters will have their own sign-up forms.

      Residency Requirement

      Students are NOT allowed to take their examinations during the same semester that they are concluding their coursework. Instead, they should enroll for residency the following semester, during which they are expected to prepare well for the examinations. Where appropriate, the semester in residency may also be their time to begin work on their thesis/dissertations, as applicable.

      Coverage and Duration: M.A. Comprehensive Exams

      The comprehensive examination is a set of three written examinations that must be taken by all students, whether they are in the thesis or the non-thesis track. The exam covers three areas:
          • Asia-General (for Asian Studies majors) and Philippines in the Asia-Pacific (Philippine Studies Majors)
          • Theories and Perspectives on Area Studies/Philippine Studies and Research Methods
          • Area/Country/Field of Specialization (Southeast Asia, Foreign Relations, etc.)
      Each component lasts for around half a day and is scheduled on separate days (pre-Covid). The last two examinations have been held across two consecutive days.
      The questions are given by a comprehensive exam committee, which will include the professors under whom one took certain subjects. That is, the Asia-General component will be given by one's AS 201 professor, and so on.
      For students in the nonthesis track, passing this exam is the last major step to qualifying for graduation. For those on the thesis track, passing the comprehensive exam is required before they can enroll in Asian Studies (AS) 300 or Philippine Studies (PS) 300 (Thesis).

      When Can I Take The Comprehensive Exam?

      As stated in the Guidelines for Master's Programs (p.6 of the actual PDF), the student may only apply to take the comprehensive examinations (See Letter of Intent in "Student Forms" tab) after meeting all of the following conditions:
          1. Completing the course work
          2. Obtaining a Cumulative Weighted Average Grade of “2.00” or better in all his/her courses, including those courses taken to comply with the Maximum Residence Rules
          3. Satisfying the foreign language requirement, if any (see "Language Requirement" tab).

      How Will the Exams Be Conducted?

      Because of the COVID-19 pandemic, the exams will be administered online and set at a designated time and duration to be set by the Office of the College Secretary.

      How Are The Exams Graded? What If I Fail?

      There are no numerical grades for the comprehensive examination. One either fails, or gets a pass or high pass for each facet of the exam. If a student fails in any one specific set of the Comprehensive Examination, a second examination shall be allowed within one (1) year after the first.
       Failure to pass this second examination or to retake it within the prescribed period shall bar the student permanently from the Master’s program, and from admission into another Master’s program of the UP Asian Center.
      If the student passes the Comprehensive Examination, he/she shall qualify for the Master’s degree under the Non-Thesis Track or enroll in Thesis Writing for the Thesis Track.
       To learn more about the comprehensive exams, view pages 6 to 7 of the Guidelines to Master's Programs. Additional rules/details may also be found in the General Rules for Graduate Programs (See "University Rules" tab).

      First Semester, Academic Year 2020–2021

      Please fill out this form to declare your intent to take the Comprehensive Exams for the First semester, Academic Year 2020–2021. UPDATE: The deadline to fill out the form is on 31 October 2020. Don't forget to also send your filled-out application form (See "Student Forms" tab). 
      UPDATE 1 (10/12/2020): Comprehensive Exams are scheduled sometime in late November
      UPDATE 2 (10/28/2020): Comprehensive Exams to be scheduled from 23 to 24 November 2020. Exact time to be announced.
    • PhD Students: Sign-Up Sheet and Schedule

      PhD examinations for the Second Semester, Academic Year 2020–2021 will be announced/posted in due course. If you are taking either the qualifying/comprehensive exams this semester, please sign up here and wait for further announcements.  The form is only valid for this semester. Future semesters will have their own sign-up forms.

      Residency and Grade Requirements

      Students are not allowed to take their examinations during the same semester that they conclude their coursework. Instead, they should enroll for residency the following semester, during which they are expected to prepare well for the examinations. Where appropriate, the semester in residency may also be their time to begin work on their dissertations.
      The qualifying examination shall be a written and/or oral examination taken by the student after completion of the core courses in his/her Program of Study. The core courses must be taken within the first three (3) semesters of the student in the program. The student must obtain  a general weighted average of 1.75 in the three core courses to be able to take the qualifying examinations.

      Qualifying Exams

      3.6.1 Nature of Examination
      The examination shall aim to test the student’s mastery of the fundamentals of his/her discipline or area provided by the core courses. A student who enters the doctoral program with a master’s degree in the discipline/area may be exempted from the Qualifying Examination by the Institute, Department and Interdisciplinary Graduate Committee concerned, with the approval of the Dean/Director.
      3.6.2 Qualifying Examination Committee
      The Qualifying Examination Committee shall consist of doctoral degree holders, except in highly meritorious cases (See 1.2.1)
      3.6.3 Administration
      The Qualifying Examination in each doctoral program shall be scheduled and administered by the appropriate Graduate Committee/Office. The Dean/Director, based on the recommendation of the appropriate bodies, shall appoint an examination committee which will formulate the questions and evaluate the results of the examination. Results of the Qualifying Examination must be submitted by the examination committee to the Graduate Office within (2) weeks after the last day of the examination.
      3.6.4 Rating
      A student’s performance in the Qualifying Examination shall be rated “High Pass,” “Pass,” or “Fail.” A student who fails the Qualifying Examination shall be allowed to re-take the examination within one (1) year after the first examination. A second failure or the failure to re-take the examination within the prescribed period shall disqualify the student from the doctoral program.

      Comprehensive Exams: PhD (a.k.a. Candidacy)

      3.7.1 Nature of Examination
      The Candidacy Examination shall be a written and/or oral examination that must be taken by the student after (1) completing the course work in 10 his/her Program of Study; (2) satisfying the language requirement, if any; (3) obtaining a CWAG of “1.75” or better in his/her course work; and (4) completing the courses stipulated by the Residence Rules (See 3.10), if applicable.
      The Candidacy Examination shall aim to test the student’s mastery of the discipline/area acquired in the Program of Study. Students enrolled in an Interdisciplinary Program who are also taking the Candidacy Examination must have taken 6-9 units of cognate courses in each area identified in his/her Program of Study.
      3.7.2 Candidacy Examination Committee
      The Candidacy Examination Committee shall consist of a minimum of three (3) regular full-time faculty members with doctoral degrees, except in meritorious cases. Master’s degree holders may serve as examiners in doctoral candidacy examinations only in highly meritorious cases and upon approval by the Dean/Director. Professorial Lecturers and Professors Emeritus may serve as examiners provided they are doctoral degree holders and/or known experts in their field and have taught in the unit during the last two (2) years.
      3.7.3 Administration
      The Program Adviser/Committee shall recommend to the Dean/Director, through channels, when to administer the Candidacy Examination. The examination shall be administered by the Graduate Office at intervals of at least two (2) days in the officially designated examination room with the approval of the Dean upon the recommendation of the Graduate Committee. The result must be officially reported by the examination committee to the Dean/Director , through channels, not later than two weeks after the examination is administered.
      3.7.4 Rating
      The grades for the comprehensive examination are as follows: “High Pass,” “Pass,” or “Fail.” If a student fails the Candidacy Examination, a second examination shall be allowed within one (1) year after the first examination. Failure to pass this second examination shall bar the student permanently from the doctoral program. Moreover, the student shall be disqualified from admission into other doctoral programs within the same Department.
      3.7.5 Advancement to Doctoral Candidacy
      A student who passes the Candidacy Examination advances to candidacy for the doctoral degree.

     

     

  • M.A. THESIS & PhD DISSERTATION

    • Overview of M.A. Thesis Protocols

      The General Rules on Graduate Programs (pp. 20–23 for MA thesis section) discusses the following:
       Standards for Master's Thesis  Change of Adviser/Reader
       Thesis Adviser  Number of Thesis Advisees
       Thesis Committee  Thesis Proposal and Defense
       The Reader  Defense Panel: Administration and Rating

      Overview of Thesis Writing Stages

      • The student must have passed the Comprehensive Exam before s/he can proceed to thesis writing. Once passed, the student must enroll in AS/PS 300. S/he can also establish an informal agreement with a propective thesis adviser. It is best if the student can show a draft proposal to the prospective thesis adviser.
          1. The student must accomplish the "Request for Thesis Adviser and Constitution of Thesis Committee" form (see "Student Forms" tab).
            • Student fills out the top part of the form
            • Student asks program adviser to fill out relevant section (The "Do Not Write Below This Line" section)
            • Student sends the form to the Dean for approval
            • Students get panel members and thesis adviser to sign the form.
            • Once signed by the panel members, the student returns the form to the Dean— for signature.
            • The student sends the form to the Office of the College Secretary.
          2. The student proceeds to the writing of the thesis proposal, always in consultation with his/her adviser.
          3. Submit or revise thesis proposal, as needed.
          4. Fill out Thesis Proposal Defense form (see "Student Forms" tab) to arrange/schedule the thesis proposal defense. 
          5.  Once the thesis proposal has been approved/successfully defended, and the adviser/panel members gives the go-signal, the student can now conduct research/field work.
          6. Write thesis.
          7. The student must submit the thesis draft to the adviser/reader. Once the adviser and readers are satisfied with the thesis draft, the student must get their endorsement for the thesis defense. The adviser will not endorse a defense schedule unless s/he is satisfied with the draft.
          8. Fill out Thesis Defense Form (see "Student Forms" tab) to apply for and schedule final defense.
          9. If the student passes the thesis defense, s/he can make the final revisions as needed and must complete the thesis preliminaries (including the Approval Sheet and University Permission page; see "Student Forms" tab). A student who fails the thesis defense will have once year to revise and re-defend their thesis. This additional year must be within MRR period. 
          10. Submit bound copy of the thesis.

      Thesis-Related Forms

      Please go to the "Student Forms" tab to download applicable forms.

       Thesis Proposal/Defense Guidelines for Community Quarantine: MA

      These guidelines cover the requirements and procedures for the following:

      ♦ Request for Online Proposal and and Oral Defense
      ♦ Cancellation of the Defense
      ♦ Recording of the Defense
      ♦ Documentary Evidence of the Proceedings and Deliberation
      ♦ Submission of Thesis (Bound copy and digital copy).

    • Overview of PhD Dissertation Protocols

      The General Rules on Graduate Programs (pp. 11–14) discusses the following:
       Standards for Dissertation  Change of Adviser/Reader
       Dissertation Committee  Number of Dissertation Advisees
       Dissertation Adviser and Co-Adviser  Dissertation Proposal
       Dissertation Reader  Defense: Administration, Panel, and Rating

       Process and Guidelines: Dissertation Writing

      Tri-College students must have passed their comprehensive exams before they move on to the dissertation stage. One of the first steps is to have one's adviser and dissertation committee appointed (see "Student Forms" tab), write the dissertation proposal, and then schedule (and pass) the proposal defense (see "Student Forms" tab).  Once a student passes the proposal defense, he/she can apply for graduation the following semester.
      After the dissertation is written and approved for defense by the adviser, the student may proceed to the formal oral defense.
      Tri-College students who want to schedule their online defense (proposal or dissertation proper) should view guidelines online dissertation/proposal defense. Here also is a more detailed, step-by-step Dissertation Writing Guidelines, including relevant forms and requirements. See also "Graduating Students" tab  since completing the dissertation is part of the process for the application for graduation.

      PhD Dissertation-Related Forms

      Please go to the "Student Forms" tab to view, fill out, and submit the applicable forms referred to in the guidelines. These include Appointment of Dissertation Committee, Letter of Intent for Dissertation Proposal Defense Form, Title and University Permission Page, Result of Dissertation Proposal, Result of Dissertation Oral Defense.

      Tuition and Financing

      To view financing options for your thesis or PhD dissertation, view the Tuition and Financing page of the UP Asian Center.
  • The Asian Center Library

    To learn about the Asian Center Library, please visit the dedicated webpage, which discusses rules on access, borrower's guide, collections, and onsite and online resources offered by the university and/or the UP Asian Center. Please also follow the library's Facebook page to receive updates.

    Watch Orientation Video: Asian Center Library

  • Divider Only

     

  • GRADES and PROGRAM PROCEDURES; DOCUMENTS and HOW-TOs

    This tab covers common other procedures and processes involving students. Please (un)click on each to view/close the content. Multiple tabs can be open at the same time.

    Dropping a Course

    Dropping

    New/Reminders: 2/5/2021
        • As provided by the Second Semester AY 2019–2020 guidelines in the light of COVID-19, the faculty are reminded that a DRP is submitted for students who failed to complete requirements by 31 May 2021 in courses with deferred grade in the Second Semester AY 2019–2020.
        • A DRP submitted in the First Semester AY 2020–2021 will be annotated as “due to COVID-19” in the transcript of records.
        • If a student applied for honorable dismissal before 31 May 2021, courses with deferred grade will be given a DRP by the faculty concerned. However, if the student complied with the requirements prior to application for honorable dismissal, then a final grade should be given by the faculty (Source OVPAA Memo 2019-21, dated 2/2/2021)
    Process, Deadlines, Requirements
    View flowchart for Dropping of Subjects.
    The filing must be done via CRS and see Payment tab for payment options. Deadline for dropping for First Semester, AY 2020–2021 has been lifted (Source: OVPAA Memo 2020-92 dated 20 August 2020).
    General Rules
    A student may, with the consent of the faculty and the Dean, drop a subject not later than ¾ of the hours prescribed for the semester.  NOTE: This requirement is still suspended, since the deadline is also suspended (Source: Academic Calendar; see "Calendar tab)
    A student who drops a subject without the approval of the Dean shall have his/her registration privileges curtailed or entirely withdrawn in the following semester. If a subject is dropped after the middle of the term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing” solely for administrative guidance.
    Dropping: Courses taken during the Second Semester AY 2019-2020
    Courses taken in the Second Semester of AY 2019-2020 that remain without grades by 31 May 2021 will be automatically given a "DRP" grade (OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters.  

    What Do I Do If Get a 4.0?

    What Do I Do If I Get a Grade of 4.0?

    General Guidelines
    NEW (2/5/2021):  Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA 2021-19, dated 2/2/2021)
    A grade of “4” means “Conditional”. It may be removed only by reexamination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of “3,” but if s/he fails, a “5”. Only one (1) re-examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods). Please see "Events" tab in CRS home page to view deadlines to remove the 4.0 you had received from previous semesters.
    If the student does not remove the grade of “4” within the prescribed  time, the grade of”4” becomes “5”. In this case, s/he may earn credit for the same course only by repeating and passing it. A grade of “4” given for the first semester work of a 2-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if s/he fails, the grade of “4” which s/he received for the first semester work shall be converted to a grade of “5”.
    Learn more and know what to do if you get a 4.0 (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).
    Process*
        • If you incur a grade of INC or 4.00, you will have to process a permit for examination for removal / completion. 
        • Removal / Completion is processed through the College Secretary. Consult with your ColSec’s office on how to proceed. 
        • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. 
        • Be mindful of the timeline for removal / completion. University’s rule on removals /completion can be found here. 
    *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).

     

    What Do I Do If I Get an INC (Incomplete)?

    What Do I Do If I Get an INC (Incomplete)?

    NEW (2/5/2021):  Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA 2021-19, dated 2/2/2021).
    The grade of “Inc” is given if a student, whose class standing throughout the semester is “Passing” but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other valid reasons. In case the class standing is not “Passing” and the student fails to take the final examination for any reason, a grade of “5” shall be given.
    Removal of the “Inc” must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance. Please see "Events" tab in CRS home page to view deadlines to complete the INC you had received from previous semesters. For purposes of scholastic standing, a grade of “Inc” is not included in the computation. When it  is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made.
    Learn more, and see how you can "complete" an INC (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

    Leave of Absence (LoA)

    Procedures: LOA and Extension Thereof
    View flowchart for application of Leave of Absence (starts via CRS). Final step in approving LOA applications will come from the Dean (OUR Memo MVPLO 2020-13, 9/23/2020).
    If you are extending your LOA, please view the procedures. Deadline for filing of LOA is (still) suspended for the Second Semester, AY 2020–2021.  It was also suspended for First Semester, AY 2020–2021 (OVPAA Memo 2020-92,  8/20/2020).
    If you are looking to return to your studies (from LOA or AWOL status), please view the requirements at the separate "Returning from LOA/AWOL" tab.
     Guidelines for LOA Application
    A student who does not intend to enroll in a semester may apply for a leave of absence (LOA). This also applies to a student currently enrolled and intends to withdraw his/her enrollment for the rest of the semester. A student on leave of absence does not sever his/her ties with the Center. 
    The leave may be approved for a period of one (1) year but may be renewed for at most another year.
    If a student withdraws after ¾ of the total hours prescribed for the subject has already elapsed, the faculty member may submit a grade of “5” for the subject if the class standing up to the date of withdrawal is below “3”.
    A student returning from a leave of absence shall declare in writing his/her intention to enroll to the University Registrar through his/her college secretary. The latter shall write the remarks “From LOA” on the student’s Form 5.
    A student who wishes to be readmitted after a leave of absence (LOA)/absent without leave (AWOL) from a Master’s Degree program must apply in writing to the Dean. See "Return from LOA/AWOL" tab.
    ***Before applying for a LOA, ensure that you have settled your accountabilities (unpaid classes, unfinished ChangeMat, unpaid dropping applications, unpaid residence applications, and tag of academic ineligibilities). Please consult with your adviser for your plan to apply for LOA. It is the responsibility of the student to inform their instructors and home unit of their intent to be officially on leave.

    How long can you be on LOA?

    Only a maximum of 1 year can be applied for LOA at a time. This translates to 2 consecutive terms for Regular ad Spring Asia students, while 3 for MBA and MS Fin students.
    • A student can extend their previous LOA application for a maximum of 1 year.

    • A student can only be continuously on leave for a maximum of two (2) years. This translates to a maximum of 4 terms for Regular and Spring Asia students, while 6 for MBA and MS Fin students.

    • Regular and Spring Asia students cannot apply for a LOA for their Summers terms.

    How can I process academic matters while I’m on LOA?
    Students officially on leave cannot participate in registration activities (e.g., preenlistment, eprerog, changemat, drops). They must be readmitted first before they can register again.
    Students with lapsing 4.0 and/or INC grades who are officially on leave will not be able complete or remove those grades. They must be readmitted in order for them to complete or remove their 4.0 or INC.
    What will happen if I miss readmission before my LOA period ends?
    A student on LOA needs to be readmitted on or before its approved period ends; otherwise, he/she would be considered AWOL.
    The information starting from **** is copied from the FAQs compiled by AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021)

    Returning from LoA

    Return from LOA and AWOL

    Requirements and Forms
    View requirements for readmission (process and forms) from Leave of Absence and AWOL. See Item 1, Letter  C and Letter J. This memo also covers readmission protocols for "changing Program with college" and various transferees. Health Declaration Form and Student Directory Form are found in the "Student Forms" tab.
    Process
    The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs
          1. Download and fill out the Accomplished Return from LOA Form.
          2. Download and fill out the Student Directory with your photo attached.
          3. If returning from LOA for more than 1 semester or if the reason for filing the LOA was due to health/medical reasons regardless of the number of semesters, send a copy of your certificate of compliance from the UP Diliman Health Service. You can find the guidelines here.
          4. Send scanned/soft copy of the required documents to your college.
          5. Your college will then evaluate your submitted documents, and upon verification that your submission is in order, you will be notified by the college of your admission/readmission.
          6. Your college then sends a soft/scanned copy of your college admission slip and your other requirements to Office of University Registrar (OUR), Admissions and Registration Division (ARD).
          7. OUR ARD will send a scanned copy of your University Admission Slip (UAS) and a copy of your temporary CRS account (for new students) back to your college.
          8. Your college will notify you about the status of your admission/readmission. Please make sure that you have indicated your active email address correctly in your Student Directory.

    Absence Without Leave (AWOL)

    Absence Without Leave (AWOL)

    A student who withdraws from the Center without a formal leave of absence [considered on absence-without-leave status or AWOL] shall have his/her registration privileges curtailed or entirely withdrawn.
    Students on AWOL status for one (1) academic year will undergo reassessment before a decision to readmit is made; while those on AWOL status for more than one (1) academic year will be disqualified from the program. Please see "Return from LOA/AWOL" section below for procedures and requirements.

    Here are the procedures for the Online Payment of the AWOL Fee.

    Returning from AWOL

    Return from LOA and AWOL

    Requirements and Forms
    View requirements for readmission (process and forms) from Leave of Absence and AWOL. See Item 1, Letter  C and Letter J. This memo also covers readmission protocols for "changing Program with college" and various transferees. Health Declaration Form and Student Directory Form are found in the "Student Forms" tab.
    Process
    The information below is copied verbatim from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/21). Prepare the following required documents.
    1. Screenshot/soft copy of the proof of  payment of AWOL fee and soft copy of the filled-out Payment Slip (click here to view the instructions on how to pay and to download the Payment Slip)
    2. Soft copy of your ***certificate of compliance from the UP Diliman Health Service if AWOL for more than 1 semester (click here to view the detailed instructions)
    3. Scanned copy of your filled-out Student Directory with photo (you may download here)
    4. You need to process your college readmission and then secure a university admission slip at OUR Admissions Section. Then, you may process your residence at your college.
    5. Student goes to College for request for re-admission from AWOL.
    6. College Student Records Evaluator gives list of requirements.
    7. Submit the following requirements to ARS-OUR for issuance of University Admission Slip:

      College Admission Slip
      Medical Certificate from UPHS (for AWOL of more than one semester)
      Accomplished two student directory with photos
      Photocopy OVCAA Approved appeal for re-admission (for AWOL of more than one semester)

    8. Student submits the College copy of the University Admission Slip to the College SRE.

    University Clearance

    Here are procedures to get the University Clearance, copied from the OUR's FAQ page.
    ♦ Student logs in to his CRS account and apply for OSSC.

    ♦ Click this link for the mechanics and steps on how to apply for OSSC.
    Please also consult the Online Application of University Clearance, as posted on the OUR main page. Some aspects of the process may have changed due to quarantine. There is a separate process for applying for clearance if you are a student with last enrollment in UP Diliman during Academic Year 1999–2000.
    Application for clearance is also one part of the process to facilitate your graduation and departure from the university. Please refer to the "Graduating Students" tab to get an overview of the process. Also, please note that you may also for clearance in connection with other needs/transactions.

    Official Transcript of Records

    Because of COVID-19, applications for transcripts can only be done via email. The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    • Fill out the application form [click here for list of forms].
    • Email all other mailing instructions not included in the form and send the application and a scanned copy of valid ID/passport as attachments.
        • Email Address: This email address is being protected from spambots. You need JavaScript enabled to view it.
        • Note: Modes of Payment: Local
        • Deposit to LandBank of the Philippines(LBP)
        • Branch : UP Diliman Campus
        • Address : Diliman, Quezon City 1101, Philippines
        • Account Name : UPD TRUST FUND
        • Account Type : Savings (Peso Account)
        • Account No : 3072-1007-18
    • Send a scanned copy of the deposit slip.
    • Foreign Applications through Electronic Bank Transfer (EBT)
    For more questions about the documents from the University Registrar, check: our.upd.edu.ph/faqtor.php#1 or helpdesk.our.upd.edu.ph

    Shifting from Thesis to Non-Thesis (or Vice Versa)

    Transfer From Thesis to Non-Thesis Track (and Vice Versa)

    Any student in the Thesis Track (MAAS or MAPS) may be allowed to transfer to Non-Thesis Track (MAS or MPS) under the following conditions:
        • He/she writes a formal letter addressed to the Dean requesting permission to transfer, with the endorsement of the Program Adviser
        • He/she has completed less than eighteen (18) units of course work at the time he/she seeks transfer.
    A student under the Non-Thesis Track may transfer any time to the Thesis Track provided his/her request is favorably endorsed by the Program Adviser based on intellectual capacity and aptitude for advanced research.

    To shift to thesis from a non-thesis track (or vice versa), please submit the applicable form in the "Student Forms" tab.

    Transfer of Credits:

    Transfer of Credits (MA)

    From Another University (MA)

    Subject to the recommendation of the Program Adviser and approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her program at the Asian Center provided that:
    (1) these courses were taken within the last 5 years prior to admission
    (2) these were validated through appropriate means by the Center*
    (3) the total number of credits transferred shall not exceed three-eighths (3/8) of the total number of units of academic courses in the student’s Master’s course requirements (excluding courses taken to comply with language requirement).
    *Condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study.

    From Another Program (MA)

    Subject to the recommendation of the Program Adviser and the approval of the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new Master’s program at the Asian Center provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the Master’s program
    (2) these units have not been credited to a degree previously obtained by the student
    (3) these courses are relevant to his/her new program.

    Process of Transfer of Credits (MA)

    A student must fill up and file a Request for Credits form (See "Student Forms" tab) . Transfer of credits shall be done within the first year of the student’s admission into the program. The course/s credited shall be specified in the student’s record at the Office of the College Secretary. A copy of the approval shall be sent to the Office of the University Registrar.

    Transfer of Credits (PhD)

     3.4.1 Transfer of Credits from Another University (PhD)
    Subject to the recommendation of the appropriate bodies and the approval of the Dean/Director, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that
    (1) these courses were taken within the last five years prior to admission
    (2) these were validated through appropriate means by the Institute, Department, Interdisciplinary Program, or Graduate Office/Committee concerned, and
    (3) the total number of credits transferred shall not exceed three eight (3/8) of the total number of units in the student’s doctoral course requirements.
    However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of study.
    3.4.2 Transfer of Credits from Another Program (PhD)
    Subject to the recommendation of the appropriate bodies and the approval by the Dean/Director, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program,
    (2) these units have not been credited to a degree previously obtained by the student, and
    (3) these courses are relevant to the new program.
    Process of Transfer of Credits (PhD)
    Transfer of credits shall be done within the first semester of the student’s admission into the program. The course/s credited shall be specified in the student’s record by the Graduate Committee/Head of Institute, Department, Interdisciplinary Program concerned and the College Graduate Office. A copy of the approval shall be sent to the University Registrar.

    Documents to Be Requested from the Office of the College Secretary

    Request for the following documents can be processed by the Office of the College Secretary (MA) or by the Tri-College Secretariat (PhD).
      • Academic Standing
      • Accredited Subjects for Shiftees
      • Admission to College
      • Certification of Grades
      • Completion of Academic Requirements with GWA
      • Completion of Academic Requirements with honors
      • Good Scholastic Standing
      • Certificate of General Point Average (GPA)/ General Weighted Average (GWA)
      • Certification of graduation this current semester/midyear
      • Normal Academic Load
      • No Grades of 4.00, 5.00, INC, or DRP
      • No Pending Case***
      • Not Under Contract To Finish The Course
      • Not yet covered by MRR
      • Remaining Units
      • True Copy Of Grades
      • Bonafide Student
      • Year Level
      • Last Enrollment
      • Probable To Graduate
      • University Scholar
      • College Scholar
    *Some documents would request for your Certificate of No Pending Case. The Certificate of No Pending Case is processed through the Office of Student Ethics. Answer their clearance form and get instructions at http://bit.ly/oseclearance.
    The steps/information above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    For questions regarding these and other Student Documents, please view the FAQs from the Student Records Division and the FAQs from the Transcript of Records and Other Documents.

     

     
     

    Documents to Be Requested from the OUR (Via TOR form)

    Other Documents to be Requested from the Registrar (via TOR form)

     Application for Graduation (Fee)  English Translation of Diploma
     English as a Medium of Instruction  High School Card/F137
     Course Descriptions  (CAV) Certification, Authentication and Verification
     (DFA for Red Ribbon)
     No Objection Letter  Certified True Copy of...

    Process

    Because of COVID-19, applications for transcripts can only be done via email. The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
        • Email all other mailing instructions not included in the form and send the application and a scanned copy of valid ID/passport as attachments.
          • Email Address: This email address is being protected from spambots. You need JavaScript enabled to view it.
          • Note: Modes of Payment: Local
          • Deposit to LandBank of the Philippines(LBP)
          • Branch : UP Diliman Campus
          • Address : Diliman, Quezon City 1101, Philippines
          • Account Name : UPD TRUST FUND
          • Account Type : Savings (Peso Account)
          • Account No : 3072-1007-18
        • Send a scanned copy of the deposit slip.
        • Foreign Applications through Electronic Bank Transfer (EBT)
    For more questions about these documents (in the table), check: our.upd.edu.ph/faqtor.php#1 or helpdesk.our.upd.edu.ph (OUR's HelpDesk FAQs from the Student Records Division and the FAQs from the Transcript of Records and Other Documents.)

    Documents to be Requested from the OUR (via Request Form)

    Documents to be Requested from the OUR via Request Form

    • DocDiploma Authentication (P40/copy)
    • Certified Text of Diploma (P40/copy)
    • Civil Service Eligibility (P30/copy)
    • Certificate UP has no S.O. (P30/copy)
    • Weighted Average Grade for Honor Graduate only (P30/copy)
    • Certificate of Enrollment (P30/copy)
    • Units Earned (P30/copy)
    • True Copy of Grades for Cross-registrants/Non-Degree only (P30/copy)
    • Copy of F5 (P30/copy)
    • Copy of Change Mat (P30/copy)
    • Copy of Entrance Credential (P30/copy) for use of respective colleges)
    • Honorable Dismissal (P30) issued only once

    Process and Payment Procedures

    1. Student downloads and fills out the Application Form (click here to download);
    2. Students emails the filled-out Application Form to This email address is being protected from spambots. You need JavaScript enabled to view it.;
    3. Records Management Section (OUR-RMS) replies with a Payment Slip;
    4. Student pays via fund transfer feature of his/her bank to Landbank or pays over-the-counter (OTC) at any open Landbank branch (Note: If paying via fund transfer, please use PESONet);
    5. If applicable, student waits for the confirmation email from the bank that the fund transfer is successful (proof of payment);
    6. Student emails the photo/scanned copy of the proof of payment and the filled out Payment Slip to This email address is being protected from spambots. You need JavaScript enabled to view it.;
    7. If everything is in order, OUR-RMS prepares and prints the document requested;
    8. OUR notifies the student if the document is ready for pickup; and
    9. Student claims the documents at the OUR-RMS.
    Note : Processing time is three working days. Requesters are advised to only make a follow-up inquiry if the document requested went beyond the 3-day processing period. Thank you.

    A How-to-List: How Do I.....?

    This tab covers the procedures or matters that do not have a separate tab.  Please note that some parts of the procedures may have changed due to quarantine. For questions or specifics, kindly coordinate with the Office of the College Secretary (MA students) or the Tri-College Secretariat (PhD students).
  • GRADUATING STUDENTS: MA & PhD

    • Steps for Graduation, Residency, Deadlines, and Graduation Fee

      Application for Graduation
      Please "reach out to your college secretary’s office at the start of the semester you are expecting to graduate so they can help you with the evaluation of your records and with your application" (AskUPD FAQs by the OVCSA). These include non-thesis track students who will take (and pass) the comprehensive exams this semester, and thesis track students who expect to pass their final thesis defense this semester.
      Kindly check the "Academic Calendar" tab to view the deadline to apply for graduation. See "Student Forms" for the Application for Graduation Form. The OCS also has a deadline to submit to the Registrar a tentative list of candidates for graduation. If you missed the deadline, please see the "Missed Deadline" section below.
      Residency Requirement and Clearing of Deficiencies/Accountabilities
      Also, to graduate, a student must be officially enrolled in residence at least one (1) academic year prior to the conferment of the master's degree. This, however, may be extended to a longer period by the proper faculty. Please confirm this with the Office of the College Secretary.
      All candidates for graduation (expecting to graduate) must have any deficiencies (e.g. unreturned books, unpaid fees, etc.) cleared made up and their records cleared before the deadline (see Academic Calendar). Students can consult with the College Secretary's Office to double-check any such deficiencies. Deficiencies prevent students from applying for clearance.
      Completion of Academic Requirements: Comprehensive Exams or Thesis
      At the same time, the candidates must complete their requirements—pass the comprehensive exams for nonthesis students, or pass the thesis oral defense—during the semester. Thesis students must also submit five (5) bound copies of the approved master's thesis as a prerequisite for graduation. The bound copies must conform to the standard format of the college/unit and contain the official approval of the thesis by the members of the defense panel, the College/Unit Graduate Office/Committee and the official acceptance of the thesis by the Dean/Director. See "Student Forms" tab for the Approval Sheet and the University Permissions pages.
      Final Administrative Procedures: University Clearance
      The Office of the College Secretary sends the approved/final list of candidates for graduation (see Deadline in Academic Calendar), which will be approved by the University Council, who will in turn forward it to the Board of Regents (BOR).
      Graduating students can apply for clearance after the BOR approval, as did graduates of the First and Second Semesters, AY 2019–2020. Please refer to the process in the "Documents, Certificates, How-Tos" tab. The process for university clearance application is in one of the tabs.
      Students from Old Curriculum
      If you're a candidate for graduation who began studies under a curriculum more than ten years old is governed by specific criteria. Please clarify this with the Office of the College Secretary.

      Missed the Application Deadline for Graduation?

      If you missed the application for graduation at the sem you're expecting to graduate, you can still file for a late application for graduation. You would have to write an appeal letter for late filing of graduation addressed to to Prof. Maria Vanessa Lusung-Oyzon, PhD, of the Office of University Registrar.
      For those who are under an institute or department
      If you are under an institute or department, send a signed copy of your appeal letter to your institute / department’s office for endorsement. Once you have a signature of endorsement from your institute or department, send the endorsed letter to the college secretary’s office for final endorsement.
      For those who can directly go to their college secretary’s office
      Send your appeal letter to the college secretary’s office for endorsement.
      When you have the appeal letter endorsed by your department/institute's office and/or by your college secretary’s office, submit the letter to OUR at This email address is being protected from spambots. You need JavaScript enabled to view it. for the University Registrar’s Approval.
      OUR will notify you of the status of your appeal. Once your appeal has been approved, inform your college immediately and process other necessary matters for your graduation.

      Alumni Association

      Graduates of the UP Asian Center and Tri-College automatically become members of the Asian Center Alumni Association. An oathtaking is part of recognition day ceremonies.
    • Requirements for Graduation: PhD Students

      Application for Graduation
      Students can apply for graduation at the start of the semester after they pass the oral dissertation proposal defense. Kindly check the "Academic Calendar" tab to view the deadline to apply for graduation (see "Student Forms" to download application for graduation form). The Tri-College Secretariat will help you with the "evaluation of your records and with your application."  The Tri-College Secretariat also has a deadline to submit to the Registrar a tentative list of candidates for graduation. If you missed the deadline, please see "Missed Deadline" section below.
      Clearing of (Any) Deficiencies
      All candidates for graduation (expecting to graduate) must have any deficiencies (e.g. unreturned books, unpaid fees, etc.) cleared made up and their records cleared before the deadline (see Academic Calendar). Students can consult the Tri-College Secretariat to double-check any such deficiencies. Deficiencies prevent students from applying for clearance, and may hinder graduation prospects. 
      Completion of Dissertation: Bound Copies and Format
      The student to work on his dissertation, conducting research, writing, passing his oral defense, and revising as necessary. he applicant for graduation must submit five bound copies of the approved doctoral dissertation; the copies must conform to the standard format of the PhD program (wet signatures) and carry the approval of the members of the dissertation committee and acceptance of the dissertation by the Chair of the Philippine Studies Council. See Title Pages and University Permission pages, and Results of Oral Dissertation Defense forms in "Student Forms" tab, and the "Graduating Students" tab for a more detailed description of dissertation writing steps and requirements. 
      Residency and Other Requirements

      Also, the student must be officially enrolled at least one (1) academic year prior to the conferment of the doctoral degree. This, however, may be extended to a longer period by the proper faculty. Please coordinate accordingly with the Tri-College Secretariat.

      The applicant for graduation must submit at least one pre-print paper on the approved doctoral dissertation, where applicable, as another prerequisite for graduation. Consult your Program Adviser and/or the Tri-College Secretariat about this matter.
      University Clearance

      After the graduation of the student shall have been recommended by the Philippine Studies Council, and approved by the Board of Regents, the student shall be officially conferred the doctoral degree. Graduating students can apply for clearance after the BOR approval, as did graduates of the First and Second Semesters, AY 2019–2020. See "Documents, Certificates, How-Tos" tab for procedures.

      A candidate for graduation who began studies under a curriculum more than ten years old is governed by specific criteria. Please clarify this with the Tri-College Secretariat.

      Missed the Deadline to Apply for Graduation? 

       If you missed the application for graduation at the sem you're expecting to graduate, you can still file for a late application for graduation. You would have to write an appeal letter for late filing of graduation addressed to to Prof. Maria Vanessa Lusung-Oyzon, PhD, of the Office of University Registrar.
      For those who are under an institute or department
      If you are under an institute or department, send a signed copy of your appeal letter to your institute / department’s office for endorsement. Once you have a signature of endorsement from your institute or department, send the endorsed letter to the college secretary’s office for final endorsement.
      For those who can directly go to their college secretary’s office
      Send your appeal letter to the college secretary’s office (Tri-College Secretariat for PhD students) for endorsement.
      When you have the appeal letter endorsed by your department/institute's office and/or by your college secretary’s office, submit the letter to OUR at This email address is being protected from spambots. You need JavaScript enabled to view it. for the University Registrar’s Approval.
      OUR will notify you of the status of your appeal. Once your appeal has been approved, inform your college immediately and process other necessary matters for your graduation.

      Alumni Association

      Graduates of the UP Asian Center and Tri-College automatically become members of the Asian Center Alumni Association. An oathtaking is part of recognition day ceremonies.
       
  • STUDENT SERVICES and OTHER MATTERS

    AskUPD: One-Stop Student HelpDesk

    ASK UPD: ONE-STOP STUDENT HELPDESK

    The Office of the Vice-Chancellor for Student Affairs has implemented AskUPD, the UP Diliman Student HelpDesk. It is a “one-stop center” for student concerns, implementing a triage or referral system, where students can seek information on academic matters and student support programs offered by the university.In the initial phase, Ask UPD will tender advice and referrals on:
    1. Academic Concerns
    2. Mental Health and Wellbeing
    3. Socio-Economic Concerns
    4. Health Concerns
    5. Protection of Rights and Freedoms of Students
    The helpdesk is available to answer students’ inquiries from Monday to Friday, 8:00AM—5:00PM, starting 10 September 2020. The contact details of the program are as follows while the mobile hotline and website are still pending. ASK UPD can be reached via email This email address is being protected from spambots. You need JavaScript enabled to view it.or via Facebook: https://www.facebook.com/ask.upd
    Students may also view this FAQ developed by ASK UPD.

    Student Learning Assistance System

    As of 12 September, graduate students do not qualify for SLAS. View SLAS website to learn more.

    UP Diliman Gender-Based Violence (GBV) Referral System

    Students who experience gender-based violence may contact UP Diliman offices listed in the Gender-Based Violence Referral System for assistance on counseling and investigation, health and safety and legal services.
    Please also Like the UP Diliman Gender Office's Facebook page to learn more about the university's gender-related initiatives.

    Join the Asian Center Student Organization

    The Asian Center Student Organization (ACSO) is a non-aligned, non-profit academic organization for all students of the Asian Center, UP Diliman.
    Vision
    An Asian community that recognizes and respects diversity, upholds and protects the rights and aspirations of its peoples, contributes toward genuine development, and commits to the role of scholarship and community-building.
    Mission
    Our mission is to promote and forward new frontiers of learning, provide relevant approach in research, cultivate an environment conducive for independent and critical thinking, and create spaces for synergy and linkages to external stakeholders.
    Statement of Principles
      • Service-oriented, socially and culturally sensitive scholarship
      • Commitment to the further development of our disciplines within the College and beyond
      • Fellowship and camaraderie amidst diversity
      • Mutual cooperation with other stakeholders
    How to Join
    Students interested to join can reach out to ACSO via Facebook. A P100 membership fee is required upon application.

    Mental Health: Virtual Yakap and Tips to Survive the New Normal

    The University Main Library has also released an infographic series (four slides as of 10/2/2020) on "Tips on Surviving the New Normal" (compiled here as a single PDF).
    Students who wish to consult for mental health concerns and counseling services may also contact the following offices in the UP Diliman Mental Health Directory.

    COVID-19 Pages and Resources from UP

    Covid-19 Related Sites

    #TatagUP

    Please visit the TatagUP site of UP Diliman to view more memos, policies, advisories, and donation drives. The site features advisories, list of university memos, bulletins, lists of university initiatives, and donation drives.

    UP System's Covid-19 Page

    You may also visit the Online Portal of University of the Philippines COVID-19 News and Information to see messages from the UP president; basic facts about Covid-19, including health advisories and test kits; UP-PGH Bayanihan Center; UP-Covid-19 Pandemic Response Team; policies and memos; and resources for remote learning and teaching; and university tributes.

    EndCOV Dashboard from the UP Resilient Institute

    According to a UP System press release, the EndCOV Dashboard "features a highly detailed map wherein users can zoom in or zoom out to see street or satellite views of the general locations and numbers of COVID-19 cases, hospitals, quarantine checkpoints, and other usable data inputted by UP Resilience Institute (UPRI) staff. The easy-to-use map also has a color-coded “heat map” showing which localized areas have the most (darker areas) and the least (brighter areas) number of confirmed COVID-19 cases."

    Visit the website of the UP Resilience Institute.

    Policy Papers

    The UP System website has posted various policy papers analyzing different facets of Covid-19,  the responses thereto, and recommendations in moving forward.

    The Philippine Genome Center

    The Philippine Genome Center has a dedicated web page for all Covid-19-related material.

    Initiatives from UP Diliman Colleges/Units

    Different colleges and units in UP Diliman have implemented their respective, COVID-19 related projects, from tracking services to information campaigns.

  • UNIVERSITY RULES

    This tab covers general university rules on academic programs, the student Code of Conduct, IT policies, account security, and data privacy.

    'General Rules for Graduate Programs' and 'General Academic Information'

    Details regarding the academic policies for students in MA and PhD programs can be viewed in the General Rules for Graduate Programs in UP Diliman. Much of the information here is lifted from this document.
    The General Academic Information contains a comprehensive guide on general policies and procedures, such as Rules on Scholastic Standing, Transfer Admission, Cross Registration and Foreign Student Admission.

    Information Technology: Policy and Security

    Software resources of the University, including online services registered under UP (such as Zoom, the UP Mail, cloud storage), must only be used for OFFICIAL academic and administrative purposes. 
    The Acceptable Use Policy (AUP) of the University states “Users may not use the IT System for personal activities not related to appropriate University functions except in a purely incidental manner. Violators shall suffer a penalty ranging from suspension for one month to one year.”
    Included in said policy are categories of use of our ICT resources that are allowed and prohibited. We encourage everyone to read and review the University's Acceptable Use Policy.

    Password Security and Two-Factor Authentication

    Furthermore, UP students (and employees for that matter) are urged to protect their UP accounts. They should
          • Strengthen their passwords, especially by using passphrases with a combination of alphanumeric charactices
          • Activate two-factor authentication for your UP Mail account. This way, even if one somehow gets your password, they won't be able to enter because they still need your other device to log in.
          • Take care of your phone/laptop that has ready access to your UP accounts. Always log out of your UP mail account when not in use.

    Zoom/Teleconferencing Safety

    For Zoom, please never ever share your class's meeting credentials, including the passcode, on social media or to anyone else. Always upgrade to the latest software. It is advised that once everyone in your class obtains a UP mail account, your professor can modify the Zoom's settings so that only UP mail users can log in.

    Copyright Protection of Learning Materials/Course Packs

    Please note that the materials you may access in your course packs via UVLE may be protected by copyright and are only made accessible to you under Fair Use, so please  use them only for your personal use (i.e. your studies). Kindly do not share such protected content to people outside your class. Learn more about copyright and fair use (prepared by the Technology Transfer and Business Development Office. You may also

    Data Privacy

    In compliance with the Republic Act No. 10171, known as Data Privacy Act of 2012, the University has released the UP Diliman Privacy Policy to Students, Parents and Guardians to protect personal, sensitive and privileged information processed by the University.
    A separate UP Diliman Privacy Notice for Students (revised for A.Y. 2019–2020) may also be accessed for a detailed information on and legal basis of the collection, processing and disclosure of student information. You may view the following: 
    University's overall Privacy Policy
    Privacy Policy for Students, Parents and Guardians
    Students' rights and responsibilities as a data subject (i.e. the person whose data is being collected by the university and its employees). These include your right to access your information and to know how it is processed (stored, collected, etc).
    The UP Asian Center has a Data Privacy Committee headed by Dr. Maria Cecilia T. Medina. The Privacy Focal Person of the UP Asian Center is Mr. Janus Nolasco, University Researcher I.
    UP Diliman has a Data Protection Office that manages the university's overall privacy compliance. View the DPO website. Materials may be downloaded from the website of the National Privacy Commission.

    General Privacy Principles and Practices

    Over the course of your stay, you will/may get access to the protected information of your teacher or your fellow student, such as email address, cell phone number, place of residence, medical conditions, and religious/political affiliations, among several others. In an academic context, protected information covers your classmate's PowerPoint presentation, term paper, grade, and academic status.
          • Please do not share such information without his/their consent. For instance, if a friend asks you if you know someone who works in this industry, and your classmate happens to be one who does, kindly ask his/her permission before giving his/her number or email address.
          • All students have legitimate access at least to their classmates’ UP Mail/DILNET email addresses to facilitate communication only on class-related matters (e.g. groupwork).
          • Sharing of personal, non-UP email addresses, or cell numbers is at the discretion of each student, though he or she may have to provide the same in certain, legitimate contexts (class work; UP Email unavailable).
          • Please do not reshare or reupload files shared to you via Google Drive without permission from your classmate and/or professor. These may include recordings of your class, PowerPoint presentations, etc.
          • Please do not post screenshots of your class or your classmates on social media, again without their consent. Your class may discuss this amongst yourselves and/or with your teacher; if your classmate (s) or your teacher does not want to appear on your social media feed, please respect his/her decision.
    Updates and reminders will be given to you by your teacher and/or the Office of the College Secretary. A list of useful tips may also be viewed from this Facebook post of the National Privacy Commission (originally in images, but converted and merge into a single PDF).

    Code of Student Conduct

    View the full Code of Student Conduct of UP Diliman. A student shall be subject to disciplinary action for any one of the following acts:
      • Any form of cheating in examinations or any act of dishonesty in relation to his/her studies, including plagiarism, the act of claiming, in whole or in part, someone else’s work or ideas and passing them off as one’s own;
      • Carrying firearms or any dangerous or deadly weapon;
      • Drinking of alcoholic beverages within academic and administrative buildings, dormitories, and the immediate premises thereof, except in places expressly allowed by the University;
      • Unauthorized or illegal possession or use of prohibited drugs or chemicals, or other banned substances;
      • Gambling within the University premises;
      • Gross and deliberate discourtesy to any University official, faculty member or person in authority.
      • Creating within the University premises disorder, tumult, breach of peace or serious disturbance;
      • Making a false statement, or practicing any deception or fraud in connection with his admission or registration in, application for any grant or scholarship, or graduation from the University;
      • Damaging or defacing University property;
      • Disgraceful or immoral conduct within University premises;
      • Unlawfully taking of University property; and
      • Any other form of behavior that may constitute misconduct.
  • Revised Rules: First Semester, AY 2020–2021 (September 2020–January 2021)

    The Office of the Vice President for Academic Affairs released OVPAA Memo No. 2020-143 (released 26 November 2020), which contains information on the following:
        • Academic Guidelines for the rest of the First Semester, A.Y. 2020-2021 
        • Grading System:  First Semester, A.Y. 2020-2021 
        • Reiteration of Suspended Academic Rules
        • Modified Academic Calendar: Second Semester, A.Y. 2020-2021 and Midyear 2021

    DOWNLOAD FULL MEMO

    Revised Rules: Second Semester, AY 2019–2020 (January 2020 – July 2020)

    To view these policies, click here.

     

  • UP Asian Center Directory

    For faster response, please direct your queries to the office in charge.
     Office of the College Secretary (MA)
    (Academics/Admissions/Enrollment)
     This email address is being protected from spambots. You need JavaScript enabled to view it.
     Tri-College Secretariat (PhD)
    (Academics/Admissions/Enrollment)
     This email address is being protected from spambots. You need JavaScript enabled to view it.
     UP Asian Center Library  This email address is being protected from spambots. You need JavaScript enabled to view it.
    Other General Inquiries  This email address is being protected from spambots. You need JavaScript enabled to view it.
    Faculty Email Addresses View Faculty Profiles

    View Full Directory

    In the Work-from-Home arrangement, students must be reasonably patient with the response time for their queries, and consider the online nonavailability of faculty and staff outside office hours. 

    UP Diliman Directory

    The Office of the Vice Chancellor for Student Affairs (OVCSA), via the AskUPD Facebook page, created a directory of UP Diliman Offices. The said directory only contains the primary email address, although it does list the current dean, social media pages, and the local numbers (after dialing the trunkline, 8 981 8500).

    You may access the complete list of UP Diliman's degree-granting units, and/or the departments within as applicable. 

    Student Feedback

    Suggestions and comments on layout/presentation/medium/new features will be taken under advisement. Please send such comments to This email address is being protected from spambots. You need JavaScript enabled to view it..
    All your questions/remarks can help refine the page, adjust communication practices, help other students, and even help revise these guidelines. Your case — or the answers thereto — might be included in the relevant tab as an FAQ or as a clarificatory detail.
    Inclusion will be done on a case-to-case basis, however. Your name and other personal information will not be included to protect your privacy.

    Facebook Pages to Follow

    Much of the information we curate here come from other UP Diliman. We suggest that to help keep yourself up-to-date with university and student-related news. Here are some Facebook pages/accounts you can follow:

    UP Diliman
    University Student Council
    University Library (Main Library)
    Asian Center Library
    Gabay Isko
    UP System
    Asian Center, UP Diliman (If you haven't already :)
    UP Diliman Information Office
    UP Diliman Network HelpDesk



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