Wherever I am, the world comes after me.
It offers me its busyness. It does not believe that I do not want it.
Now I understand 
why the old poets of China went so far
and high 
into the mountains, then crept into the pale mist.
"The Old Poets of China" by Mary Oliver

The bottom half of this page covers administrative matters such as procedures for enrollment, dropping, LOA, etc. The top-half covers academic matters: rules on coursework, thesis, comprehensive exams, etc. Learn more about the how the Student Guide works. On mobile? Tap the three horizontal lines to view all the tabs.

What's New?

Go to the "What's New" tab

Queries and Comments Welcome

MA: This email address is being protected from spambots. You need JavaScript enabled to view it. • PhD: This email address is being protected from spambots. You need JavaScript enabled to view it.Quick Query Form

  • ACADEMIC CALENDAR: FIRST SEMESTER, AY 2020–2021

    View the Academic Calendar for AY 2020–2021.
    Please note that only First Semester dates have been approved. Second semester dates and midyear 2021 still subject to change depending on the COVID-19 situation in the next few months, but there is a proposal to change the second semester to 12 weeks, while mid-year 2021 to be extended to 7 weeks. Changes in academic rules released by the University are also reflected therein.
    Key Dates
    • Term Duration:  4 September 2020 to 11 January 2021
    • Class period is from 10 September 2020–9 December 2020
    • Mid-Semester Reading Break: 2-7 November 2020 (OVPAA Memo No. 2020-117)
    • Suspension of Classes for Recovery Period: 16-21 November 2020 (OVPAA Memo No. 2020-139)
    • Answering of the Student Evaluation for Teaching: 18 November—9 December 2020
    • Final examinations: 11—18 December 2020
    Please view full Academic Calendar for a more exhaustive list of deadlines. New or extended deadlines will appear in this tab.
  • NEW CONTENT, NEW POLICIES

    November 2020

    • Students enrolled during the First Semester, A.Y. 2020-2021 may answer the SET—via CRS—from 18 November until 9 December 2020 (11/26/2020
    • Consolidation into one tab of MA and PhD examination tabs (11/26/2020)
    • Consolidation into one tab of LOA/AWOL and Return from LOA/AWOL tabs (11/26/2020)
    • Clarification for the Implementation of the Supension Guidelines for Storm Signals: Memorandum No. FRN 2020-067 ("Remote Learning: eResources/Admin" tab; 11/10/2020)
    • Course Preference Survey for Second Semester, A.Y. 2020-2021: 6–16 November 2020 ("Calendar: Dates to Remember" tab; 11/9/2020)

    October 2020

    • Date of Comprehensive Exams for First Semester, 2020–2021: 23 to 24 November 2020 (MA and PhD; 10/28/2020)
    • Suspension Guidelines for Storm Signals During Remote Learning (Remote Learning: eResources, Administrative Matters"; 10/27/2020>
    • Comprehensive Exams for First Semester, AY 2020–2021 Application Deadline: 31 October 2020 ("Comprehensive Exams: MA"; 10/21/2020)

    • Comprehensive Exams for First Semester, AY 2020–2021 set for late November 2020 ("Comprehensive Exams: MA"; 10/14/2020)

    •Mid-Semester Reading Break and SET Answering Period ("Calendar: Dates to Remember" tab; 10/13/2020)
    • UP Diliman Mental Health Directory ("Services" tab; 10/9/2020)
    • Research Made Easy Webinar Series ("Library" tab; 10/9/2020)
    • List of activities for UP Diliman's Mental Health Month; Tips on Surviving the New Normal ("Services" tab; 10/2/2020)
    • Privacy tips from NPC ("University Rules" tab; 10/2/2020)

    September 2020

    • Link to "Knowledge Archives" of the Philippine Social Science Council ("eResources; 9/26/2020).
    • Dean's approval now required for LOA applications ("LOA/AWOL" tab; 9/24/2020)
    • New "Student Corner Guide" tab;  Access Tokens to Trial Databases ("Remote Learning: eResources" tab; 9/23/2020)
    • IT policy reminders from UP ITC ("University Rules;" 9/22/2020) and Steps for Graduating Students ("Graduating Students"; 9/22/2020)
    • "Program Adviser" tab (9/18/2020); reminder for students to communicate first with their program (See text in blue highlight; 9/18/2020)
    • Updated EZProxy section ("Remote Learning: eResources; 9/18/2020)
    • Library Starter Kit ("Remote Learning: eResources"; 9/17/2020) and IT Policy ("University Rules"; 9/17/2020)
    • Split "Remote Learning" tab into two separate tabs: "Remote Learning: Apps.." and "Remote Learning: eResources;" layouting changes to highlight key information; embedded UVLE intro video and other tutorial materias ("Remote Learning: Apps"; 9/15/2020)
    • Links to Google Suite tutorial, including Google Classroom; videos on how to join a meeting and share screen; link to Microsoft Teams introduction ("Remote Learning" tab; 9/14/2020)
    • List of Open Educational Resources from OVPAA and link to OVPAA Remote Learning tab ("Remote Learning" tab; 9/14/2020)
    • First Semester, AY 2020–2021 will NOT be count towards MRR ("Residence" tab; 9/14/2020)
    • New Change of Matriculation process ("ChangeMat" tab; 9/13/2020); Admin procedures moved to bottom half (9/13/2020)
    • Links to DILNET/UP ITDC sites ("DILNET" tab); to CRS FAQs ("Registration" tab); to Cash Office's Facebook Page ("Payments" tab); Library Appointment Form ("Library"); Document Delivery System and EZProxy Guide ("Remote learning" Tab); and Intent-to-Take Form for PhD Qualifying and Candidacy Exams (See applicable tab);  pre-COVID-19 Changemat procedures, and INC and Grade "4.0" removals (See "ChangeMat...." tab)—9/12/2020
    • Comprehensive Exam Form (See Comprehensive Exam tab; 9/11/2020)
    • Freshmen/New Students University-Welcome Assembly on 14 September ("Student Org" tab; 9/11/2020)
    • Resource on Demand service ("Remote Learning" tab; 9/11/2020)
    • New tabs: "Key Stages", "Qualifying-Candidacy Exam", "ASK UPD", and "FB Pages to Follow" (9/10/2020)
    • Student council guide on Form5 printing, online post-advising, and payments ("Registration" tab; 9/9/2020)
    Short list of open-access materials on Philippine history, society, etc. (9/4/2020)
    • Payments until 30 September 2020 (Memo No. FRN-20-032, 9/8/2020)
    • Additional Registration Guide ("Registration" tab; 9/7/2020)
    • UP Academic and Student Affairs Roadmaps for AY 2020-2021 ("Remote Learning" tab; 9/3/2020)
    Short list of open-access resources on Asia, the social sciences and the humanities (9/2/2020)
    •Departmental Waitilisting Mode ends 14 September 2020 ("Registration" tab; 9/2/2020)
    • ChangeMat: 10–14 September 2020 (OVPAA Memo 2020-97, 8/28/2020)
    • List of Resources and Guidelines for Faculty and Students in Accessing Library Resources ("Library" tab)
  • OVERVIEW OF MAJOR STAGES: MA

    Here are the main steps to obtaining your master's degree. View the rules for each in their respective tabs and download applicable forms in the "Student Forms" tab.
    1. Completion of Coursework, including language requirement and
    2. Apply for, Review, Take and Pass Comprehensive Exam
    3. Apply for Graduation (Non-Thesis Students)
    4. Enrollment in AS 300/PS 300 (Thesis Students) and Residency Every Sem Thereafter Until Graduation
    5. Request for Thesis Adviser
    6. Constitution of Thesis Committee
    7. Thesis Proposal
    8. Research, Writing/Revising
    9. Oral Defense
    10. Revisions (if any)
    11. Apply for Graduation

    OVERVIEW OF MAJOR STAGES: PhD

    Here are the main steps to obtaining your doctoral degree. May include language requirement. View the rules for each in their respective tabs and download applicable forms in the "Student Forms" tab.
    1. Completion of Core Courses
    2. Qualifying Examination
    3. Completion of Coursework
    4. Candidacy Examination
    5. Request for and appointment of Thesis Adviser
    6. Constitution of Dissertation Committee
    7. Dissertation Proposal
    8. Research and Writing
    9. Oral Defense
    10. Revisions (if any)
    11. Apply for Graduation
  • REMOTE LEARNING: ADMINISTRATIVE MATTERS

    Suspension of Classes for the Recovery Period from Typhoon Ulysses
    The Office of the Vice President for Academic Affairs released OVPAA Memo No. 2020-139, which suspends synchronous and asynchronous classes, as well as the submission of course requirements,  from 16-21 November 2020. The week will be considered as recovery period for the academic community to rehabilitate from  the aftermath of Typhoon Ulysses and to continue the relief efforts for affected communities.
    Updates and Reiteration of Suspended Academic Rules
    Again through OVPAA Memo No. 2020-139, UP has given the following updates and reiteration of suspended academic rules:
          • The deadline of submission of grades was extended until 22 January 2021 to accommodate later submissions of course requirements from students.
          • The 20% attendance rule in classes is suspended and not included in the computation of the students' final grade. Attendance in synchronous classes is also not required; arrangements to cope with lessons can be made for students who will miss the synchornous sessions.
          • The deadline for filing of dropping and filing a leave of absence is suspended.
          • The First Semester AY 2020-2021 will not be counted towards MRR.
          • A student enrolled in a prerequisite course to another shall be allowed to enroll in the latter in the coming semester, despite having no grade yet because of the extension of deadline for the submission of grades until 22 January 2021. 
          • The rules on Warning, Dismissal and Permanent Disqualification are suspended for the First Semester AY 2020-2021.
    Suspension Guidelines for Storm Signals During Remote Learning
    UP released the suspension guidelines for synchronous and asynchronous classses in case of storm signals (Memorandum No. FRN 2020-058). The Office of the Chancellor has also released Memorandum No. FRN 2020-067 to clarify the implementation of the Suspension  Guideines for Storm Signals.  
    FAQs on Remote Learning: Course Packs and the Use of Copyrighted Materials 
    UP released FAQs regarding the preparation and use of course packs for remote learning, and other teacher-related concerns regarding academic policies to be implemented in the First Semester, A.Y. 2020-2021. The Office of the Vice President for Academic Affairs  also released OVPAA Memorandum No. 2020-91 to serve as guidelines on the inclusion of copyrighted materials on course packs and the copyright of faculty members over course packs. 

     Liability of the University in a Remote Learning Setup

    View document from the College of Law regarding the liability of the university and faculty over student safety in a remote learning setup.
    UP Academic and Student Affairs Roadmaps for AY 2020-2021
    View the UP Academic and Student Affairs Roadmaps for AY 2020-2021 (OVPAA Memo No. 2020-100).
    The document outlines the preparations and programs of the univeristy for the First Semester such as academic infrastructure (Learning Management Systems, Library Resources), gadget and internet connectivity and capacity building for teaching and research. It also contains information on Student Learning Assistance System and other student support programs such peer learning groups, student helpdesk and counseling services. 
  • REMOTE LEARNING: APPS

    What's New?
    Campus-wide network maintenance scheduled from 17 September 2020, 10 pm to 18 September 2020, 4 am. View the DILNET HelpDesk's post for details (9/17/2020)
    Computerized Registration System (CRS)
    Students enroll in courses, and perform other course-related tasks via the Computerized Registration System (CRS). See "Registration Process" tab for details re: CRS and the registration process. 
    UVLE (University Virtual Learning Environment)
    The University has its own learning management system, the University Virtual Learning Environment (UVLE), which is accessible via the student's DILNET account. 
    View the main features of UVLE. Here is an introduction video for students, as well as a list of FAQs, including questions on enrollment in a course in UVLE, course search, accessing UVLE, username and password inquiries, etc.
    For a more detailed look, you may also watch a YouTube playlist on how-tos, etc from the Interactive Learning Center of UP Diliman, which manages UVLE. Their email address is This email address is being protected from spambots. You need JavaScript enabled to view it., but inquiries may also be sent to via the ILC HelpDesk. View more UVLE Tutorial Videos in the Interactive Learning Center Diliman.

    EZProxy
    EZProxy (www.ezproxy.upd.edu.ph) is a site that allows UP Diliman students to access, even outside the campus, several resources—journal articles, books, — to which the University subscribes. Please visit the "Remote Learning: eResources" tab for more information.
    What Will the UP Asian Center Use?
    Please coordinate with your teacher to know the exact delivery modes or combination thereof, and to address any access-related concerns (meeting links, etc). Access to your DILNET/UP Mail accounts can only be handled by the Computer Center (See "UP Mail and DILNET" tab for relevant links).
    Office 365 (Microsoft)
    Students can apply—here are the features, procedures, and requirements—for their free Microsoft Office 365 account to the UP Information and Technology Development Center (ITDC). A UP email is required for this.
     An Office 365 account comes with free use and download of Microsoft Office Applications, as well as One Drive (1 TB) and Microsoft Teams, Microsoft's counterpart to Zoom and Google Meet. To learn how Teams works, view this Help page from Microsoft. Currently, OneDrive only allows sharing of files to other UP users with other UP users with Office 365 accounts.
    Google Suite
    A UP email account (@up.edu.ph) will/can be used to access Google Suite applications, including Gmail, Google Drive and Google Meet, and Google Classroom, among others. For a full list of features and benefits, view the UP ITDC's overview of Google Suite for Education.
    Students are advised to acquaint themselves early on with basic Google Drive operations prior to the class: sharing files, creating documents and folders, generating and accessing Google Forms, accessing shared files, etc. Visit the G-Suite Learning Center for how-tos on Google Docs, Google Sheets, Google Sheets, Google Drive, and Google Forms.  You may also view the UP Open University's Guide to Using Google Classroom.
     Please see "UP and DILNET Accounts" tab view requirements and procedures in getting your UP email account from the UP Diliman Computer Center. 
    Zoom
    A UP email account (@up.edu.ph) will be used to access Zoom, to which the university has a free subscription. All UP email users sign in via SSO, gain access to unlimited meeting time, and host meetings of up to 300 participants. Webinar capabilities are not included. To view the log-in process to Zoom, please visit the UP ITDC's Zoom log-in guide. Here is how to join a Zoom meeting and how to share your screen in Zoom.
    Students are advised to practice basic Zoom controls, particularly screen sharing, in preparation for class.

    Video records of Zoom meetings are set to auto-delete after 30-days as UP's Zoom subscription has reached the limit of its cloud storage capacity. Students are  therefore advised  to save their Zoom recordings locally (in laptop or PC). Students may also integrate their Zoom account with their UP Google drive to automatically store meeting recordings in the Drive. Make sure that you are signed in using https://up-edu.zoom.us and follow this User Guide to set up the UP Google Drive integration.

    What is Remote Learning: Modes of Delivery, Course Packs, Guides
    This infographic (PDF, 1 MB +) by the Office of the Vice President for Academic Affairs discusses the basics of remote learning, including two types of delivery (synchronous and asynchronous) and the content of a course pack.
    For tips, please watch the Isko/Iska Guide to Remote Learning, courtesy of the UP Diliman Information Office. Visit also the Remote Learning page set up by the OVPAA, which contains among other things list of remote learning guides and open access materials.
    Some classes, or at least on specific sessions, can be held through Zoom or other teleconferencing apps such as Microsoft Teams or Google Meet. Content could be delivered via the University Virtual Learning Environment (UVLE; see below).
  • REMOTE LEARNING: eResources

    Library Starter Kit
    The University Main Library has released the Library Starter Kit which can serve as a simple guide for students in using Tuklas and other electronic resources available from the Main Library website.
    It also contains information on how to access e-resources and how to place book requests via Resource on Demand (ROD). Students may also refer to the the email address of UP Diliman's local libraries included in the kit. 
    EZProxy
    The University has subscriptions to several journals and other e-resources. Normally, these resources are accessible only from a computer connecting from a UP Diliman network (e.g. Asian Center's internet connection or DILNET wifi).
    By logging into EZProxy via your DILNET account, your computer will be read by the journals' websites as if it were connecting from inside UP Diliman.
    NOTE: EZProxy detects your registration status, so you may not be able to use it unless your payment has been validated/until you have been tagged as registered/enrolled in your CRS.
    If you are already tagged but still can't use EZProxy, you may ask for assistance from the UP Asian Center Library (This email address is being protected from spambots. You need JavaScript enabled to view it.).
    To learn more about the log-in process, mechanics, and troubleshooting procedures, please visit this "Remote Access" page from the University Library (Main Library).
    Online Resources

    UP Diliman offers resources for viewing and/or download such as journal articles and full-length theses and dissertations. Please click here to view and search them.

    Some of these resources may only be accessible via EZProxy (see below). Other some books/articles may not be available even via EZproxy. One possible reason at least is that the university's subscription does not cover that particular journal/site.

    These eResources include:

    Index to Philippine Newspapers
    UP Publications and Digital Archives
    EZ Proxy (Gives remote access to various journals; DILNET log-in required; see separate entry below)
    Index to Philippine Periodicals
    Open Access Database
    Open Access Repository
    Databases on Trial
    eBooks
    e-References (Almanacs, Encyclopedia, Dictionaries)
    Asian Studies: Journal of Critical Perspectives on Asia
    UP Diliman Journals

    View complete list of online journals/databases that the University subscribes to. For books, see here. A list of all curated databases/journals maintained by libraries across UP Diliman can be found here (pages 3–25), covering the social sciences and the humanities.

    Please visit the new website of the main library (University Library), which houses, among others, the Filipiniana collection, Social Sciences, General References, University Archives.

    Access Tokens for Trial Databases

    Students can access databases on trial.  Here are the access tokens (UP Mail log-in required to see the PDF in Google Drive
    Feel free to share with your classmates and send feedback.

    Databases include Sage Journals, Sage Research Methods, EBSCO eBook Collection, Gale Databases

    Resource on Demand

     Students can email the library to request copies/excerpts of books, journal, articles, etc via the Resource on Demand service. View details and request procedures (PDF).

    Open Access Resources: A Curated List

    View also short list —created by the UP Asian Center — of open-access resources on Asia, the social sciences and the humanities, as well as an equivalent list of materials for the study of the Philippines. The OVPAA has also curated a list of websites/organizations offering open educational resources

    Key Sites for Area Studies

    Asian Studies and Philippine Studies major may consult these key sites. They—or some resources therein— may only be accessible via EZProxy outside UP Diliman networks.

    Project Muse (Books and Journals)
    JSTOR
     ♦ Taylor and Francis (Journal articles)

     Non-UP Resources

    The Knowledge Archives of the Philippine Social Science Council contains back issues of key journals such as the Philippine Political Science Journal and Philippine Sociological Review.

     Guidelines and Assistance for Faculty and Students to Access Library Resources in UP Diliman
    Rediscovering Your Library: Research Made Easy Webinar Series
    Join the Research Made Easy Webinar Series that discuss available resources and services offered by the UP Diliman libraries. View schedule
    The guidelines contain the list of available physical and electronic resources, database and journal subscriptions, steps for off-campus access, as well as assistance on requesting permission to access/procure copyrighted works and other materials for remote learning.
    The guidelines also list Open Access resources curated by each library in UP Diliman.

     

  • PROGRAM ADVISER

    MA Programs
    According to page 17 of the General Rules on Graduate Programs in UP Diliman, "each student admitted into a master’s program shall be assigned a Program Adviser..., who "shall advise, monitor, and evaluate the student until he/she finishes all the requirements of the program (nonthesis option) or until he/she advances to the thesis stage and is assigned a Thesis Adviser/Committee (thesis option)."
    Within the first semester of the student’s initial year in a diploma program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student and on the basis of the latter’s academic preparation and desired specialization.

    PhD Students

    The Program Advisers of PhD students are any one of the three coordinators. Please see names of coordinators in the "Course and Program Requirements" tab of the Tri-College page.
    Within the first semester of the student’s initial year in a diploma program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student and on the basis of the latter’s academic preparation and desired specialization.
    Each student admitted into a doctoral program shall be assigned a Program Adviser or a Program Committee composed of three professors, all of whom shall have doctoral degrees. The Graduate Committee of the Department, Institute, Interdisciplinary Program concerned shall recommend the Program Adviser/Committee members to its respective Head. The Program Adviser/Committee shall advise, monitor, and evaluate the student until he/she advances to candidacy and is assigned a Dissertation Adviser/Committee.

    The Role of Your Program Adviser

    In general, anything related to the courses you take must first be discussed with, and/or approved by, your program adviser. Please consult with him/her before seeking clarification/advice from the Office of the College Secretary and/or the Dean, and/or Office of the University Registrar (OUR). Your program adviser can help you with the following:
    Student's Program of Study
    Sequence, compliance, changes (if any) in the degree program course requirements.
    Residence
    Compliance and requests, if still eligible, for extension of residence
    Enrolment
    Pre-enlistment advising, post-advising, cross registration, change of matriculation, certification of non-attendance, enrollment in subjects beyond allowable credit load, waiver of course pre-requisites, course substitution, language requirement
    Status
    Leave of absence, return from LOA/AWOL, re-admission, endorsement of appeal to stay in the program after not meeting the GWA requirement, honorable dismissal
    Comprehensive exam
    Constitution of comprehensive exam panel, schedule of comprehensive examination
    Graduation and College/University Clearance
    Application for graduation
  • [Jump to: PhD Program of Study]

    PROGRAM OF STUDY: MA

    The Program of Study identifies the electives and required courses for each program regardless of track. Students can take courses (in Asian Center or in any other college) not listed here (as electives, for instance; or the course is relevant to one's thesis), but this is still subject to approval of one's program adviser. Please seek approval first before enrolling in such courses.
    Within the students’ initial year in the master’s program, a Program of Study shall be designed by the Program Adviser in consultation with the student on the basis of the latter’s academic preparation and desired specialization. Subsequent revisions in the program of study must be authorized by the Program Adviser and communicated as soon as possible to the Office of the Dean, through channels.

    In each Program of Study below, AS refers to Asian Studies and PS, to Philippine Studies.

    Asian Studies Program

     Master of Arts in Asian Studies (Thesis)   Master in Asian Studies (Nonthesis) 
     Northeast Asia   Northeast Asia 
     Southeast Asia   Southeast Asia
     South Asia   South Asia
     West Asia   West Asia

    Students take courses on the political, social, economic, historical, and cultural aspects of their chosen region (country for Northeast Asia majors). View list of Asian Studies courses and their descriptions. 


    Philippine Studies Program

     Master of Arts in Philippine Studies (Thesis)  Master in Philippine Studies (Nonthesis)
     Foreign Relations   Foreign Relations
     Development Studies   Development Studies
     Society and Culture  Society and Culture

    Students take several electives and courses on their area of specialization. View list of Philippine Studies courses and their full descriptions.


    The Program Adviser/Committee and Program of Study (PhD)

    3.3.1 The Program Adviser/Committee
    Each student admitted into a doctoral program shall be assigned a Program Adviser or a Program Committee composed of three professors, all of whom shall have doctoral degrees. The Graduate Committee of the Department, Institute, Interdisciplinary Program concerned shall recommend the Program Adviser/Committee members to its respective Head. The Program Adviser/Committee shall advise, monitor, and evaluate the student until he/she advances to candidacy and is assigned a Dissertation Adviser/Committee. 
    3.3.2 Program of Study
    Within the first semester of the student’s initial year in the doctoral program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student on the basis of the latter’s academic preparation and desired specialization. A copy of this Program of Study shall be submitted to the appropriate Graduate Committee/Office through channels. Subsequent revisions in the Program of Study must be authorized by the Program Adviser/Committee and communicated as soon as possible to the Graduate Office, through channels.
    3.3.3 Study Load Per Semester and Trimester
    The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses and eight (8) to ten (10) units per trimester.
  • The Asian Center Library

    To learn about the Asian Center Library, please visit the dedicated webpage, which discusses rules on access, borrower's guide, collections, and onsite and online resources offered by the university and/or the UP Asian Center. Please also follow the library's Facebook page to receive updates.

    Watch Orientation Video: Asian Center Library

  • Jump to PhD coursework

    COURSES, TRACKS,  GRADES: MA

    This tab discusses the list of courses; the program adviser, study load, rule on absences, maintaining grade, and maximum residence rule (MRR).
    List of Courses
    View the list and full descriptions of Asian Studies courses or list of Philippine Studies courses. To view the courses offered in the current semester, please go to CRS and type in "AS" for Asian Studies courses and "PS"for Philippine Studies courses in the Search field.
    What is a Program Adviser?
    See "Program Adviser" tab to know the role of your program adviser.
    Program of Study
    The Program of Study identifies the list of courses you have to take to get your degree. View the "Program of Study" tab for details.
    Core Courses and Majors/Electives/Language Courses
    Asian Center students must first finish their core courses before moving on to their area of specialization/electives.
    Study Load: How Many Units Should I Take Per Semester?
    The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses, and for a part-time student it shall be six (6) units.
    Regular non-credit language courses offered at the Asian Center, although meeting 6 hours a week, will be counted as 3 units.
    Students must complete at least 50 percent of units taken during any given semester to be allowed to enroll in the following semester.
    Class Schedules
    Each course holds a three-hour class once a week. Weekday schedules are usually held from 5 pm to 8 pm. Saturday classes held at 8:30 am – 11:30 am, 9 am-12 pm, 12:30 pm–3:30 pm and 3:30 pm–6:30 pm.
    Course offerings may vary for every semester. View list of offered courses in the UP CRS for the current/previous semester
    Remote Learning: How Will the Courses Be Delivered?
    This infographic (PDF, 1 MB +) by the Office of the Vice President for Academic Affairs discusses the basics of remote learning, including two types of delivery (synchronous and asynchronous) and the content of a course pack. Details of content delivery will be discussed by your professor. It may include a variety of online applications, such as Zoom, Google Suite. See "Remote Learning" tab for details.
    How Many Absences Can I Incur?
    Pre-COVID-19, a student is allowed a maximum of three (3) absences in a three-unit class. This may change since first semester AY 2020–2021 is shorter.
    What is the Grading System? Is There a Maintaining Grade?
    Grades for each course will range from 1 to 5, in increments of .25, with 1.0 being the highest and 5.0 as the lowest. A 4.0 means conditional, and INC means incomplete. To learn what both grades officially mean and to know what to do when you get these grades, see "ChangeMat, Dropping...." tab.
    Students must maintain a CWAG (Cumulative Weighted Average Grade) of 2.0 or better at the end of each academic year. Failure to do so is grounds for disqualification for the program, unless the Dean decides to waive the disqualification on justifiable grounds, upon the recommendation of the student’s Program Adviser.
    Student Evaluation of Teachers
    Towards the end of each semester (around three weeks before the end of classes), students will be asked to fill out the Student Evaluation of Teachers (SET). This is an anonymous process. Taking part in the SET is a prerequisite for enrollment for the next semester. See "What's New" tab for SET period.
    Residency and Maximum Residency Rule: How Long Do I Have to Finish my Degree?
    A student has five years to finish the MA Program.
    The five-year limit is also known as MRR. Beyond this point, students can apply for extension of residency, subject for approval (see "Student Forms" and "Residence" tabs).  UPDATE: First semester, Academic Year 2020–2021 will not count towards MRR (OVPAA Memo 2020-92 dated 20 August 2020).
    The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the Masters program and shall include all leaves of absence from the program. A graduate student who had transferred from another university will have his/her regular completion period reduced by one (1) semester.

    COURSES, TRACKS,  GRADES: PhD

    Overview of Course Requirements

    Students are required to complete the following number of units:
        • Core Courses: 9 units (3 courses)
        • Major Area: 12 units (4 courses)
        • Cognates: 9 units (3 courses)
        • Electives: 6 units (2 courses)
        • Dissertation: 12 units (4 courses)

    Core Courses

    All PhD students regardless of topic/field/dissertation must take the following courses:
          • Philippine Studies (PS) 301
          • Philippine Studies (PS) 302
          • Philippine Studies (PS) 399

    Majors, Cognates and Electives

    What these are will depend on, among others, your dissertation topic. In some cases, you may have to take some MA-level courses. You can take them either at the Asian Center, the College of Arts and Letters, and/or the College of Social Sciences and Philosophy. Download the PDF listing Philippine Studies courses offered at the Asian Center and detailing the programs of study.
    Minimum General Weighted Average
    The student must obtain  a general weighted average of 1.75 in the three core courses to be able to take the qualifying examinations.To remain in good standing, the student should maintain a commulative weighted average grade (CWAG) of 1.75 or better at the end of each academic year until completion of the Program of Study. 
    How Long Do I Have To Get My PhD? (Residence Rule)
    The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a Bachelor’s degree or a Master’s degree in an unrelated discipline.
    The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the doctoral program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another University shall be reduced by one (1) semester.
    If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
    Extension of Residence
    In exceptionally meritorious cases, extensions of residence beyond the above regular period of completion may be approved by the Dean/Director upon the recommendation of the appropriate bodies. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. The student granted an extension shall take additional units of graduate courses in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof.

    Any student who fails to complete all the requirements within the regular residency period and any approved extension thereof shall be disqualified from the program.

     

  • Language Requirement: MA

    Students are required to demonstrate competence in an Asian language(for those under the Asian Studies Program) such as Bahasa-Indonesia/ Malaysia, Chinese (Mandarin), Japanese; or a Philippine language or any foreign language (for those under the Philippine Studies Program) required in the program of study. The language must pertain to their area of specialization and/or their thesis.

    Three Options

    There are several options to comply with this requirement.
        1. Students can pass twelve (12) units of language courses offered by and through the UP Asian Center (See Asian Language Courses below ) or by other UP Diliman units, such as the Department of Linguistics, College of Social Sciences and Philosophy. Extramural classes (not listed in the CRS) from the Linguistics Department do not have official course units and so their hours are counted instead. Arabic 10, 11, 12, 13 (amounting to 12 units) are taught at the Institute of Islamic Studies, University of the Philippines Diliman.

        2. Alternatively, students can complete the required number of hours of language classes (192 hours for Asian Studies majors and 96 hours for Philippine Studies majors) offered by an accredited institution  outside UP Diliman. The extramural classes (see above) of the Department of Linguistics are included in this category. China majors can take up classes and accummulate the required hours at the Confucius Institute (e.g. in Ateneo or in UP Diliman).

        3. Students can  present a certificate of language proficiency from accredited organizations, but approval/acceptance thereof as a foreign language requirement is subject to certain conditions such as expiry date and when the certificate/classes were taken or secured, among others. For Japan majors, N5 or better (JLPT). For Korea majors, TOPIK 1 (Beginner), Level 2. For other languages, please coordinate with the Office of the College Secretary to consult your situation.
    NOTE: Before taking any of these options, students must consult with and get the approval of their program advisers and/or the College Secretary; and they must first ensure that the said institution is indeed recognized and that the Asian Center will recognize the certificate of language proficiency that they will issue. The language requirement must be met BEFORE being eligible to take the comprehensive exam.

    Course Offerings @ UP Asian Center

      • Intensive Chinese A - Elementary Chinese
      • Intensive Chinese B - Intermediate Chinese
         
      • Basic Bahasa
      • Intermediate Bahasa

    Availability and schedules vary per semester.

    Language Examination: PhD

    When necessary for the research proposal and as determine by the students program committee, the student will take a proficiency examination in a pertinent foreign and / or Philippine language  to be administered by an appropriate language department.
  • Jump to: [PhD Qualifying and Comprehensive Exams]

    COMPREHENSIVE EXAMS: MA

    Sign-Up Sheet and Schedule

    Second Semester, Academic Year 2020–2021
    Examinations, if any, for the Second Semester, Academic Year 2020–2021 will be announced/posted in due course, as will the sign-up sheet (11/26/2020).
    First Semester, Academic Year 2020–2021
    Please fill out this form to declare your intent to take the Comprehensive Exams for the First semester, Academic Year 2020–2021. UPDATE: The deadline to fill out the form is on 31 October 2020. Don't forget to also send your filled-out application form (See "Student Forms" tab). 
    UPDATE 1 (10/12/2020): Comprehensive Exams are scheduled sometime in late November
    UPDATE 2 (10/28/2020): Comprehensive Exams to be scheduled from 23 to 24 November 2020. Exact time to be announced.
    Because of the COVID-19 pandemic, the exams will be administered online and set at a designated time and duration to be set by the Office of the College Secretary.

    Coverage and Duration

    The comprehensive examination is a set of three written examinations that must be taken by all students, whether they are in the thesis or the non-thesis track. The exam covers three areas
          • Asia-General (for Asian Studies majors) and Philippines in the Asia-Pacific (Philippine Studies Majors)
          • Theories and Perspectives on Area Studies/Philippine Studies and Research Methods
          • Area/Country/Field of Specialization (Southeast Asia, Foreign Relations, etc.)
    Each component lasts for around half a day and is scheduled on separate days (pre-Covid).
    The questions are given by a comprehensive exam committee, which will include the professors under whom one took certain subjects. That is, the Asia-General component will be given by one's AS 201 professor, and so on.
    For students in the nonthesis track, passing this exam is the last major step to qualifying for graduation. For those on the thesis track, passing the comprehensive exam is required before they can enroll in Asian Studies (AS) or Philippine Studies (PS) 300 (Thesis).

    When Can I Take The Comprehensive Exam?

    As stated in the Guidelines for Master's Programs (p.6 of the actual PDF), the student may only apply to take the comprehensive examinations (See Letter of Intent in "Student Forms" tab) after meeting all of the following conditions:
          1. Completing the course work
          2. Obtaining a Cumulative Weighted Average Grade of “2.00” or better in all his/her courses, including those courses taken to comply with the Maximum Residence Rules
          3. Satisfying the foreign language requirement, if any (see "Language Requirement" tab).
    Students are not allowed to take their comprehensive examinations during the same semester that they conclude their coursework. Instead, they should enroll for residency the following semester, during which they are expected to prepare well for the examinations. Where appropriate, the semester in residency may also be their time to begin work on their thesis (for Thesis Track). Students taking the comprehensive exam must be enrolled in residency.

    How Are The Exams Graded?

    There are no numerical grades for the comprehensive examination. One either fails, or gets a pass or high pass for each facet of the exam. If a student fails in any one specific set of the Comprehensive Examination, a second examination shall be allowed within one (1) year after the first.
     Failure to pass this second examination or to retake it within the prescribed period shall bar the student permanently from the Master’s program, and from admission into another Master’s program of the UP Asian Center.
    If the student passes the Comprehensive Examination, he/she shall qualify for the Master’s degree under the Non-Thesis Track or enroll in Thesis Writing for the Thesis Track.
    To learn more about the comprehensive exams, view pages 6 to 7 of the Guidelines to Master's Programs. Additional rules/details may also be found in the General Rules for Graduate Programs (See "University Regulations" tab).

    QUALIFYING AND COMPREHENSIVE EXAMS (PhD only)

    The information below is taken from the General Rules on Graduate Programs (see "University Rules" tab).

    Intent to Take

    To declare your intent to take either exam for the first semester, Academic Year 2020–2021, please fill out this form, and don't forget to fill out the application form ("Student Forms" tab).

    Schedule 

    UPDATE 1 (10/12/2020): Comprehensive Exams are scheduled sometime in late November
    UPDATE 2 (10/28/2020): Comprehensive Exams to be scheduled from 23 to 24 November 2020. Exact time to be announced. Please do not forget to fill out the intent-to-take form above.

    Qualifying Exams

    3.6.1 Nature of Examination
    The qualifying examination shall be a written and/or oral examination taken by the student after completion of the core courses in his/her Program of Study. The core courses must be taken within the first three (3) semesters of the student in the program. The examination shall aim to test the student’s mastery of the fundamentals of his/her discipline or area provided by the core courses. A student who enters the doctoral program with a master’s degree in the discipline/area may be exempted from the Qualifying Examination by the Institute, Department and Interdisciplinary Graduate Committee concerned, with the approval of the Dean/Director.
    3.6.2 Qualifying Examination Committee
    The Qualifying Examination Committee shall consist of doctoral degree holders, except in highly meritorious cases (See 1.2.1)
    3.6.3 Administration
    The Qualifying Examination in each doctoral program shall be scheduled and administered by the appropriate Graduate Committee/Office. The Dean/Director, based on the recommendation of the appropriate bodies, shall appoint an examination committee which will formulate the questions and evaluate the results of the examination. Results of the Qualifying Examination must be submitted by the examination committee to the Graduate Office within (2) weeks after the last day of the examination.
    3.6.4 Rating
    A student’s performance in the Qualifying Examination shall be rated “High Pass,” “Pass,” or “Fail.” A student who fails the Qualifying Examination shall be allowed to re-take the examination within one (1) year after the first examination. A second failure or the failure to re-take the examination within the prescribed period shall disqualify the student from the doctoral program.

    COMPREHENSIVE EXAMS (aka CANDIDACY)

    3.7.1 Nature of Examination
    The Candidacy Examination shall be a written and/or oral examination that must be taken by the student after (1) completing the course work in 10 his/her Program of Study; (2) satisfying the language requirement, if any; (3) obtaining a CWAG of “1.75” or better in his/her course work; and (4) completing the courses stipulated by the Residence Rules (See 3.10), if applicable.
    The Candidacy Examination shall aim to test the student’s mastery of the discipline/area acquired in the Program of Study. Students enrolled in an Interdisciplinary Program who are also taking the Candidacy Examination must have taken 6-9 units of cognate courses in each area identified in his/her Program of Study.
    3.7.2 Candidacy Examination Committee
    The Candidacy Examination Committee shall consist of a minimum of three (3) regular full-time faculty members with doctoral degrees, except in meritorious cases. Master’s degree holders may serve as examiners in doctoral candidacy examinations only in highly meritorious cases and upon approval by the Dean/Director. Professorial Lecturers and Professors Emeritus may serve as examiners provided they are doctoral degree holders and/or known experts in their field and have taught in the unit during the last two (2) years.
    3.7.3 Administration
    The Program Adviser/Committee shall recommend to the Dean/Director, through channels, when to administer the Candidacy Examination. The examination shall be administered by the Graduate Office at intervals of at least two (2) days in the officially designated examination room with the approval of the Dean upon the recommendation of the Graduate Committee. The result must be officially reported by the examination committee to the Dean/Director , through channels, not later than two weeks after the examination is administered.
    3.7.4 Rating
    The grades for the comprehensive examination are as follows: “High Pass,” “Pass,” or “Fail.” If a student fails the Candidacy Examination, a second examination shall be allowed within one (1) year after the first examination. Failure to pass this second examination shall bar the student permanently from the doctoral program. Moreover, the student shall be disqualified from admission into other doctoral programs within the same Department.
    3.7.5 Advancement to Doctoral Candidacy
    A student who passes the Candidacy Examination advances to candidacy for the doctoral degree.
  • Jump to PhD dissertation section

    THESIS: MA

    The General Rules on Graduate Programs (pp. 20–23) discusses the following:

    ♦ Standards for Master's Thesis
    ♦ Thesis Adviser
    ♦ Thesis Committee and its Functions
    ♦ The Reader
    ♦ Change of Adviser/Reader
    ♦ Number of Thesis Advises
    ♦ Thesis Proposal and Defense
    ♦ Defense Panel: Administration of the Panel and Rating

    Thesis-Related Forms
    Please go to the "Student Forms" tab to download applicable forms.
    Thesis Proposal/Defense Guidelines for Community Quarantine: MA

    These guidelines cover the requirements and procedures for the following:

    ♦ Request for Online Proposal and and Oral Defense
    ♦ Cancellation of the Defense
    ♦ Recording of the Defense
    ♦ Documentary Evidence of the Proceedings and Deliberation
    ♦ Submission of Thesis (Bound copy and digital copy).

     PhD DISSERTATION: FROM PROPOSAL to ORAL DEFENSE

    The General Rules on Graduate Programs (pp. 11–14) discusses the following:

    ♦ Standards for Doctoral Dissertation
    ♦ Dissertation Committee
    ♦ Dissertation Adviser and Co-Adviser
    ♦ The Dissertation Reader
    ♦ Change of Adviser/Reader
    ♦ Number of Dissertation Advisees
    ♦ The Dissertation Proposal
    ♦ Defense: Administration, Rating, Panel
    ♦ Administration of Defense

    Process and Guidelines: Online Defense of Proposal and Dissertation
    Tri-College students who want to schedule their online defense (proposal or dissertation proper) should fill out this form. Please view guidelines online dissertation/proposal defense. Please go to the "Student Forms" tab to view, fill out, and submit the applicable forms.
  • GRADUATING STUDENTS

    Steps for Graduation and Graduation Fee
    A student can apply for graduation after passing the comprehensive exams (non-thesis) or passing the thesis (thesis students). See "Student Forms" for the relevant document(s) to be filled out. Payment to come later. NOTE: Please check the "Academic Calendar" tab to view the deadline to apply for graduation.
    The Asian Center approves the list of candidates for graduation. After which, the University Council sends the list to the Board of Regents (BOR) for the approval of candidacy. Once the BOR has given their approval, the candidates for graduation can now apply for clearance (see below) and take note of deadlines of filing and clearing of deficiencies as indicated in the Academic Calendar (See "Academic Calendar" tab).
    Please note that you can only pay for the graduation fee (costing less than PhP 500) after you are cleared. 
    Other Requirements for Graduation: MA Students
    Thesis students must also submit five (5) bound copies of the approved master's thesis as a prerequisite for graduation. The bound copies must conform to the standard format of the college/unit and contain the official approval of the thesis by the members of the defense panel, the College/Unit Graduate Office/Committee and the official acceptance of the thesis by the Dean/Director.
    To graduate, a student must be officially enrolled in residence at least one (1) academic year prior to the conferment of the master's degree.
    Requirements for Graduation: PhD Students
    After the student passes the oral dissertation defense, the student shall be qualified to apply for graduation. The applicant for graduation must submit five bound copies of the approved doctoral dissertation as a  prerequisite for graduation. The bound copies must conform to the standard format of the PhD program and carry the approval of the members of the dissertation committee and acceptance of the dissertation by the Chair of the Philippine Studies Council.
    Also, the student must be officially enrolled at least one (1) academic year prior to the conferment of the doctoral degree. The applicant for graduation must submit  at least one pre-print paper on the approved doctoral dissertation, where applicable, as another prerequisite for graduation. After the graduation of the student shall have been recommended by the Philippine Studies Council, and approved by the Board of Regents, the student shall be officially conferred the doctoral degree.
     University Clearance
    Graduating students have to apply for clearance. Here are the procedures, copied from the OUR's FAQ page.
    ♦ Student logs in to his CRS account and apply for OSSC.

    ♦ Click this link for the mechanics and steps on how to apply for OSSC.
    Please also consult the Online Application of University Clearance, as posted on the OUR main page. Some aspects of the process may have changed due to quarantine. There is a separate process for applying for clearance if you are a student with last enrollment in UP Diliman during Academic Year 1999–2000.
    For details, please coordinate with the OCS (Office of the College Secretary) or the TCS (Tri-College Secretariat).
    Alumni Association
    Graduates of the UP Asian Center and Tri-College automatically become members of the Asian Center Alumni Association. An oathtaking is part of recognition day ceremonies.

     

     
  • The procedures in the forms may/will be/may have been modified due to quarantine or to new directives from the OUR. Please see corresponding tabs. Online payments accepted. The PDFs are fillable.

    Student Forms: Admissions Processing (Admitted Students)*

    Please note that these forms are only for those who have been accepted into the program. These forms are also used by students returning from AWOL/Leave of Absence. See "Return from AWOL/LOA" tab.
    • Student Directory: PDF (Fillable)
    • Health Declaration Form: PDF (Fillable)

    Student Forms: General Concerns

    • Application for Graduation Form (MA): PDF | Word
    • Extension of Residence: PDF | Word
    • Leave of Absence (LOA) Form: PDF | Word
    • Request for Course Substitution: Excel
    • Request for Credits: PDF | Word
    • Shifting to Another Program: PDF | Word

    Student Forms: MA

    • Comprehensive Examination Application: PDF | Word
    • Request for Thesis Adviser and Constitution of Thesis Committee: PDF | Word
    • Proposal Defense Form: PDF | Word
    • Thesis Defense Form: PDF | Word

    Student Forms: Tri-College

    • Qualifying Exam Application: PDF | Word
    • Comprehensive Examination Application: PDF | Word
    • Letter of Intent: Dissertation Proposal Defense Form: PDF | Word
    • Appointment of Dissertation Adviser and Constitution of Dissertation Committee: PDF | Word

    Fillable Form Guide

    The fillable forms can be filled out in a browser like Google Chrome or Brave. Firefox (as far as our tests went) disables the forms, but does display the PDF.
    The fillable PDFs work in Preview (Mac OS), but the blue-colored fields disappear. In this case, just point the cursor to the indicated line/space and type away.
    If you have questions on the content of forms, please inform the Office of the College Secretary or the Tri-College Secretariat. For technical issues, kindly email: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • How to Get Your UP and UPD Email

    What's New?
    ♦ On15 September 2020, the UP Diliman Network HelpDesk explained in a Facebook post that the delays in processing UP Mail/DILNET accounts are due to the volume of requests and the need to screen each application to prevent identity theft (9/15/2020).
    What's The Difference Between UP Mail and DILNET
    ♦ Please view this infographic to know the difference and where each one is used.
    UP Email (@up.edu.ph)
    All enrolled UP students can have a @up.edu.ph email account, which is also used to apply for/access majority of the university's resources and applications, including:
    ♦ Zoom
    ♦ Office 365
    ♦ Google Suite (Google Drive, etc.)
    UP emails can be used across the entire UP System. It is maintained by the UP Information and Technology Development Center, which operates under the UP Vice PResident for Development.
    To activate your UP account and view the requirements thereof, please visit this page from the DILNET website. To reset your UP Email password, visit the UP ITDC page.
    If you have already filled out the form and have not yet received my UP Mail account after 2-3 working days, you may also check your Spam Folder.  According to the UP ITDC, the "UP Mail credentials are sent in bulk during batch processing, and sometimes Google mistakes the emails sent as spam."
    For problems with your UP Mail account, please open a ticket at the UP ITDC's Support Page. See "Remote Learning" tab for additional information, tips, and guidelines for online learning.
    DILNET
    The UPD email (DILNET) is required for, among other services, (pre)enlistment via the Computerized Registration System (www.crs.upd.edu.ph) and UVLE (University Virtual Learning Environment). Kindly click on the same link above or view below.
    The DILNET is also used to access UPD Webmail, iLib, EZProxy (remote access), DILNET wifi, Eduroam, and Dorm Application Service. Once inside UVLE and CRS, you can link your account to your UP Mail account.

    If you further questions about  DILNET and CRS log in and (pre)enlistment, please view the CRS FAQs. The University Computer Center (Diliman) also maintains a separate website, the DILNET HelpDesk, which contains FAQs on troubleshooting, account creation, etc. All questions/problems regarding your account can only be addressed by the DILNET staff, so please coordinate with them directly.
  • Some parts of the processes [may be/will be/have been] changed in light of quarantine or new directives from the OUR. For specifics, kindly coordinate with the Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or the Tri-College Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.).  Online payments accepted. See "Payment" tab.

    Jump to: Dropping • Incomplete4.0

    Change of Matriculation

    Process and Deadlines
    Change of matriculation is the addition or cancellation of a subject/course or change of section after a student has been officially registered. UPDATE: Change of Matriculation will be 10–14 September 2020 based on OVPAA Memo 2020-97, but students are encouraged to have their final schedule by the time the First Semester opens. 
    Within the allowed period, a change of matriculation may be considered if:
              • student was ill-advised;
              • student lacks prerequisite for the subject;
              • student’s class schedules are in conflict; or
              • class was dissolved.
    View pre-COVID-19 procedures for change of matriculation (Added here just for reference). Here is the New Change of Matriculation procedures.
    Changes in matriculation shall be effected by filling out Form 26A and must be recommended by the adviser and approved by the Dean. Should forms, such as Form 26A, be needed, these can be submitted online with e-signatures appended to them.  All payments after the change in matriculation must also be done online or bank transfer (see "Payments" tab).

    Dropping

    View flowchart for Dropping of Subjects. The filing must be done via CRS. To pay, please view the procedures here. Kindly coordinate with This email address is being protected from spambots. You need JavaScript enabled to view it.ph for any changes/questions. UPDATE: Deadline for dropping has been lifted (Source: OVPAA Memo 2020-92 dated 20 August 2020).
    A student may, with the consent of the faculty and the Dean, drop a subject by filling out the prescribed UP Form 26 not later than ¾ of the hours prescribed for the semester. A student who drops a subject without the approval of the Dean shall have his/her registration privileges curtailed or entirely withdrawn in the following semester. If a subject is dropped after the middle of the term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing” solely for administrative guidance.

    Dropping: Courses taken during the Second Semester AY 2019-2020

    Courses taken in the Second Semester of AY 2019-2020 that remain without grades by 31 May 2021 will be automatically given a "DRP" grade (OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters. 

    What Do I Do If I Get an INC?

    The grade of “Inc” is given if a student, whose class standing throughout the semester is “Passing” but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other valid reasons. In case the class standing is not “Passing” and the student fails to take the final examination for any reason, a grade of “5” shall be given.
    Removal of the “Inc” must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance. For purposes of scholastic standing, a grade of “Inc” is not included in the computation. When it is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made.
    Learn more, and see how you can "complete" an INC (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine; but at least you have some idea what to do).

    What Do I Do If I Get a Grade of 4.0?

    A grade of “4” means “Conditional”. It may be removed only by reexamination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of “3,” but if s/he fails, a “5”. Only one (1) re-examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods).

    If the student does not remove the grade of “4” within the prescribed  time, the grade of”4” becomes “5”. In this case, s/he may earn credit for the same course only by repeating and passing it. A grade of “4” given for the first semester work of a 2-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if s/he fails, the grade of “4” which s/he received for the first semester work shall be converted to a grade of “5”.

    Learn more and know what to do if you get a 4.0 (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine; but at least you have some idea what to do).
  • Transfer From Thesis to Non-Thesis Track (and Vice Versa)

    Any student in the Thesis Track (MAAS or MAPS) may be allowed to transfer to Non-Thesis Track (MAS or MPS) under the following conditions:
          • He/she writes a formal letter addressed to the Dean requesting permission to transfer, with the endorsement of the Program Adviser
          • He/she has completed less than eighteen (18) units of course work at the time he/she seeks transfer.
    A student under the Non-Thesis Track may transfer any time to the Thesis Track provided his/her request is favorably endorsed by the Program Adviser based on intellectual capacity and aptitude for advanced research.

    To shift to thesis from a non-thesis track (or vice versa), please submit the applicable form in the "Student Forms" tab.

  • Some parts of the processes [may be/will be/have been] changed in light of quarantine or new directives from the OUR. For specifics, kindly coordinate with the Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or the Tri-College Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.).  Online payments accepted. See "Payment" tab.

    Jump to: [Transfer of Credits]

    Residence and Transfer of Credits (MA and PhD)

    What's New?

    First Semester, Academic Year (AY) 2020–2021 will NOT count towards MRR (OVPAA Memo 2020-92, 8/20/2020)

    Residence and Extension Thereof (MA)
    What's Residency?
    View the process for applying for residency, which students do so when they are already finished with their coursework but have yet to take their comprehensive or are still writing their thesis (the semester after enrolling in AS/PS 300). Enrollment for residency can be done anytime during the semester. Even when they are reviewing for any exam, students must at least be in residence; otherwise, they could be tagged as AWOL.
    To see how you can pay,  view the "Payment" tab.
    The time limit for the completion of all master’s requirements shall be five (5) years. The counting of the period residence shall start from the student’s first enrollment in a graduate course after admission into the master’s program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another university shall be reduced by one (1) semester. If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
    Extension of Residence and Penalty Courses (MA)
    In meritorious cases, application for extensions of residence beyond the regular period of completion may be approved by the Dean upon recommendation of the Program Adviser or Thesis Adviser. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions extend more than five (5) years.
    The student granted an extension shall take additional units of graduate courses in his/her area of specialization at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
    Any student who fails to complete all requirements of the degree within the regular period and any approved extension thereof shall be disqualified from the Master’s program. The student must be officially enrolled or in residence at least one (1) academic year prior to the conferment of the Master’s degree.
    Residence and Extension Thereof (PhD)
    The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a Bachelor’s degree or a Master’s degree in an unrelated discipline.
    The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the doctoral program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another University shall be reduced by one (1) semester.
    If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
    In exceptionally meritorious cases, extensions of residence beyond the above regular period of completion may be approved by the Dean/Director upon the recommendation of the appropriate bodies. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. The student granted an extension shall take additional units of graduate courses in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
    Any student who fails to complete all the requirements within the regular residency period and any approved extension thereof shall be disqualified from the program.

    Transfer of Credits (MA)

    From Another University (MA)
    Subject to the recommendation of the Program Adviser and approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her program at the Asian Center provided that:
    (1) these courses were taken within the last 5 years prior to admission
    (2) these were validated through appropriate means by the Center*
    (3) the total number of credits transferred shall not exceed three-eighths (3/8) of the total number of units of academic courses in the student’s Master’s course requirements (excluding courses taken to comply with language requirement).
    *Condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study.
    From Another Program (MA)
    Subject to the recommendation of the Program Adviser and the approval of the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new Master’s program at the Asian Center provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the Master’s program
    (2) these units have not been credited to a degree previously obtained by the student
    (3) these courses are relevant to his/her new program.
    Process of Transfer of Credits (MA)
    A student must fill up and file a Request for Credits form (See "Student Forms" tab) . Transfer of credits shall be done within the first year of the student’s admission into the program. The course/s credited shall be specified in the student’s record at the Office of the College Secretary. A copy of the approval shall be sent to the Office of the University Registrar.

    Transfer of Credits (PhD)

     3.4.1 Transfer of Credits from Another University (PhD)
    Subject to the recommendation of the appropriate bodies and the approval of the Dean/Director, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that
    (1) these courses were taken within the last five years prior to admission
    (2) these were validated through appropriate means by the Institute, Department, Interdisciplinary Program, or Graduate Office/Committee concerned, and
    (3) the total number of credits transferred shall not exceed three eight (3/8) of the total number of units in the student’s doctoral course requirements.
    However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of study.
    3.4.2 Transfer of Credits from Another Program (PhD)
    Subject to the recommendation of the appropriate bodies and the approval by the Dean/Director, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program,
    (2) these units have not been credited to a degree previously obtained by the student, and
    (3) these courses are relevant to the new program.
    Process of Transfer of Credits (PhD)
    Transfer of credits shall be done within the first semester of the student’s admission into the program. The course/s credited shall be specified in the student’s record by the Graduate Committee/Head of Institute, Department, Interdisciplinary Program concerned and the College Graduate Office. A copy of the approval shall be sent to the University Registrar.
  • Some parts of the processes [may be/will be/have been] changed in light of quarantine or new directives from the OUR. For specifics, kindly coordinate with the Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or the Tri-College Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.).  Online payments accepted. See "Payment" tab.

    [Jump to: AWOL Return from LOA/AWOL]

    Leave of Absence (LoA) and AWOL

    Procedures: LOA
    Download form and view flowchart for application of Leave of Absence. UPDATE: Final step in approving LOA applications will come from the Dean (OUR Memo MVPLO 2020-13, 9/23/2020).
    If you are extending your LOA, please view the procedures. To pay, please view the procedures here. Deadline for filing of LOA has been lifted (OVPAA Memo 2020-92,  8/20/2020).
    If you are looking to return to your studies (from LOA or AWOL status), please view the requirements at the "Return from LOA/AWOL" tab. 
    Kindly coordinate with the Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or the Tri-College (This email address is being protected from spambots. You need JavaScript enabled to view it.) for specifics/questions, especially in light of quarantine conditions and how the transition to online operations (may) have affected procedures.
    Other Guidelines for LOA Application
    A student who does not intend to enroll in a semester may apply for a leave of absence (LOA). This also applies to a student currently enrolled and intends to withdraw his/her enrollment for the rest of the semester. A student on leave of absence does not sever his/her ties with the Center.
    A request for leave of absence should be made in writing to the Dean. The request should state the reason for the leave and should specify the period. The leave may be approved for a period of one (1) year but may be renewed for at most another year.
    If a student withdraws after ¾ of the total hours prescribed for the subject has already elapsed, the faculty member may submit a grade of “5” for the subject if the class standing up to the date of withdrawal is below “3”.
    A student returning from a leave of absence shall declare in writing his/her intention to enroll to the University Registrar through his/her college secretary. The latter shall write the remarks “From LOA” on the student’s Form 5.
    A student who wishes to be readmitted after a leave of absence (LOA)/absent without leave (AWOL) from a Master’s Degree program must apply in writing to the Dean. See "Return from LOA/AWOL" tab.

    Absence Without Leave (AWOL)

    A student who withdraws from the Center without a formal leave of absence [considered on absence-without-leave status or AWOL] shall have his/her registration privileges curtailed or entirely withdrawn.
    Students on AWOL status for one (1) academic year will undergo reassessment before a decision to readmit is made; while those on AWOL status for more than one (1) academic year will be disqualified from the program. Please see "Return from LOA/AWOL" tab for procedures and requirements.

    Here are the procedures for the Online Payment of the AWOL Fee.

    Return from LOA and AWOL

    Requirements and Forms
    View requirements for readmission (process and forms) from Leave of Absence and AWOL. See Item 1, Letter  C and Letter J. This memo also covers readmission protocols for "changing Program with college" and various transferees. Health Declaration Form and Student Directory Form are found in the "Student Forms" tab.
    NOTE:  The University Health Service will be extending the deadline for the processing of medical certificate until 26 August 2020 [for first semester (re)admissions)]
  • THE HOW-TO LIST: HOW DO I....?

    This tab covers the procedures or matters that do not have a separate tab.  Please note that some parts of the procedures may have changed due to quarantine. For questions or specifics, kindly coordinate with the Office of the College Secretary (MA students) or the Tri-College Secretariat (PhD students).
  • ASK UPD: ONE-STOP STUDENT HELPDESK

    The Office of the Vice-Chancellor for Student Affairs has implemented ASK UPD, the UP Diliman Student HelpDesk. It is a “one-stop center” for student concerns, implementing a triage or referral system, where students can seek information on academic matters and student support programs offered by the university.In the initial phase, Ask UPD will tender advice and referrals on:
    1. Academic Concerns
    2. Mental Health and Wellbeing
    3. Socio-Economic Concerns
    4. Health Concerns
    5. Protection of Rights and Freedoms of Students
    The helpdesk is available to answer students’ inquiries from Monday to Friday, 8:00AM—5:00PM, starting 10 September 2020. The contact details of the program are as follows while the mobile hotline and website are still pending. ASK UPD can be reached via email This email address is being protected from spambots. You need JavaScript enabled to view it.or via Facebook: https://www.facebook.com/ask.upd
    Students may also view this FAQ developed by ASK UPD. 

    Virtual Yakap and Tips to Survive the New Normal

    Students can attend activities related to UP Diliman's Mental Health Month. View activities and schedule. The University Main Library has also released an infographic series (four slides as of 10/2/2020) on "Tips on Surviving the New Normal" (compiled here as a single PDF).

    Students who wish to consult for mental health concerns and counseling services may contact the following offices in the UP Diliman Mental Health Directory.

    Student Learning Assistance System

    As of 12 September, graduate students do not qualify for SLAS. View SLAS website to learn more.

    Welcome Ceremony for UP Students: First Semester AY 2020-2021

    UP held Online Welcome Ceremony for all students on 9 September 2020 via Zoom. You may watch it here.
    This program will welcome our newest Isko and Iska to the University and introduce them to the various offices that will support them in their UP journey.
    Freshies and new students are invited to watch the event at the OVCSA Facebook page at http://www.facebook.com/UPDovcsa.

    The Asian Center Student Organization

    The Asian Center Student Organization (ACSO) is a non-aligned, non-profit academic organization for all students of the Asian Center, UP Diliman.
    Vision
    An Asian community that recognizes and respects diversity, upholds and protects the rights and aspirations of its peoples, contributes toward genuine development, and commits to the role of scholarship and community-building.
    Mission
    Our mission is to promote and forward new frontiers of learning, provide relevant approach in research, cultivate an environment conducive for independent and critical thinking, and create spaces for synergy and linkages to external stakeholders.
    Statement of Principles
      • Service-oriented, socially and culturally sensitive scholarship
      • Commitment to the further development of our disciplines within the College and beyond
      • Fellowship and camaraderie amidst diversity
      • Mutual cooperation with other stakeholders
    How to Join
    Students interested to join can reach out to ACSO via Facebook. A P100 membership fee is required upon application.
  • UNIVERSITY RULES

    This tab covers general rules, the student Code of Conduct, IT policies, and data privacy.

    General Rules for Graduate Programs and General Academic Information.
    Details regarding the academic policies for students in MA and PhD programs can be viewed in the General Rules for Graduate Programs in UP Diliman.
    The General Academic Information contains a comprehensive guide on general policies and procedures, such as Rules on Scholastic Standing, Transfer Admission, Cross Registration and Foreign Student Admission.
    Information Technology: Policy and Security
    Please be reminded that software resources of the University, including online services registered under UP (such as Zoom, the UP Mail, cloud storage), must only be used for OFFICIAL academic and administrative purposes. 
    The Acceptable Use Policy (AUP) of the University states “Users may not use the IT System for personal activities not related to appropriate University functions except in a purely incidental manner. Violators shall suffer a penalty ranging from suspension for one month to one year.”
    Included in said policy are categories of use of our ICT resources that are allowed and prohibited. We encourage everyone to read and review the University's Acceptable Use Policy.
    Password Security and Two-Factor Authentication
    Furthermore, UP students (and employees for that matter) are urged to protect their UP accounts by strengthening their passwords, especially by using passphrases with a combination of alphanumeric charactices. Another practice is to activate two-factor authentication for your UP Mail account. This way, even if one somehow gets your password, they won't be able to enter because they still need your other device to log in. Take care of your phone/laptop that has ready access to your UP accounts. Always log out of your UP mail account when not in use.
    Zoom/Teleconferencing Safety
    For Zoom, please never ever share your class's meeting credentials, including the passcode, on social media or to anyone else. Always upgrade to the latest software. It is advised that once everyone in your class obtains a UP mail account, your professor can modify the Zoom's settings so that only UP mail users can log in.
    Data Privacy
    In compliance with the Republic Act No. 10171, known as Data Privacy Act of 2012, the University has released the UP Diliman Privacy Policy to Students, Parents and Guardians to protect personal, sensitive and privileged information processed by the University.
    A separate UP Diliman Privacy Notice for Students (revised for A.Y. 2019–2020) may also be accessed for a detailed information on and legal basis of the collection, processing and disclosure of student information. You may view the following: 

    University's overall Privacy Policy
    Privacy Policy for Students, Parents and Guardians
    Students' rights and responsibilities as a data subject (i.e. the person whose data is being collected by the university and its employees). These include your right to access your information and to know how it is processed (stored, collected, etc).

    The UP Asian Center has a Data Privacy Committee headed by Dr. Maria Cecilia T. Medina. The Privacy Focal Person of the UP Asian Center is Mr. Janus Nolasco, University Researcher I. UP Diliman has a Data Protection Office that manages the university's overall privacy compliance. View the DPO website. Materials may only be downloaded from the website of the National Privacy Commission.

    Privacy Principles and Practices
    Over the course of your stay, you will/may get access to the protected information of your teacher or your fellow student, such as email address, cell phone number, place of residence, medical conditions, and religious/political affiliations, among several others. In an academic context, protected information covers your classmate's PowerPoint presentation, term paper, grade, and academic status.
          • Please do not share such information without his/their consent. For instance, if a friend asks you if you know someone who works in this industry, and your classmate happens to be one who does, kindly ask his/her permission before giving his/her number or email address.
          • All students have legitimate access at least to their classmates’ UP/DILNET email addresses to facilitate communication only on class-related matters (e.g. groupwork).
          • Sharing of personal, non-UP email addresses, or cell numbers is at the discretion of each student, though he or she may have to provide the same in certain, legitimate contexts (class work; UP Email unavailable).
          • Please do not reshare files shared to you via Google Drive. These may include recordings of your class.
          • Please do not post screenshots of your class or your classmates on social media, again without their consent. Your class may discuss this amongst yourselves and/or with your teacher; if your classmate (s) or your teacher does not want to appear on your social media feed, please respect his/her decision.
    Updates and reminders will be given to you by your teacher and/or the Office of the College Secretary. A list of useful tips may also be viewed from this Facebook post of the National Privacy Commission (originally in images, but converted and merge into a single PDF).
    Student Conduct
    A student shall be subject to disciplinary action for any one of the following acts:
      • Any form of cheating in examinations or any act of dishonesty in relation to his/her studies, including plagiarism, the act of claiming, in whole or in part, someone else’s work or ideas and passing them off as one’s own;
      • Carrying firearms or any dangerous or deadly weapon;
      • Drinking of alcoholic beverages within academic and administrative buildings, dormitories, and the immediate premises thereof, except in places expressly allowed by the University;
      • Unauthorized or illegal possession or use of prohibited drugs or chemicals, or other banned substances;
      • Gambling within the University premises;
      • Gross and deliberate discourtesy to any University official, faculty member or person in authority.
      • Creating within the University premises disorder, tumult, breach of peace or serious disturbance;
      • Making a false statement, or practicing any deception or fraud in connection with his admission or registration in, application for any grant or scholarship, or graduation from the University;
      • Damaging or defacing University property;
      • Disgraceful or immoral conduct within University premises;
      • Unlawfully taking of University property; and
      • Any other form of behavior that may constitute misconduct.
    View the full Code of Student Conduct of UP Diliman.
  • Asian Center Directory

    Here is the Office Directory, which you may refer to for specific concerns. You may also view this in the main menu (“Contact”)
          • The Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.)
          • The Tri-College Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.)
          • Tri-College Facebook Page (https://www.facebook.com/phdtricollege/), which is handled mainly by the Tri-College Secretariat
          • Information Office (This email address is being protected from spambots. You need JavaScript enabled to view it.)
          • Asian Center Facebook Page (facebook.com/upasiancenter), which is handled by the Information Office. If they do not know the answer, they will ask you to refer the matter to the concerned office or person.
          • Asian Center Library (This email address is being protected from spambots. You need JavaScript enabled to view it.)
          • Asian Center Library's Facebook page (https://www.facebook.com/aclibrary.upd/)
          • Faculty email addresses may also be found in the Asian Center website.
          • General Inquiry Form. We will respond to your inquiry directly, or it will be forwarded to the concerned person/office. This form is managed by the Information Office.
    In the Work-from-Home arrangement, students must be reasonably patient with the response time for their queries, and consider the online nonavailability of faculty and staff outside office hours. 

    Student Feedback

    Suggestions and comments on layout/presentation/medium/new features will be taken under advisement. Please send such comments to This email address is being protected from spambots. You need JavaScript enabled to view it..
    All your questions/remarks can help refine the page, adjust communication practices, help other students, and even help revise these guidelines. Your case — or the answers thereto — might be included in the relevant tab as an FAQ or as a clarificatory detail.
    Inclusion will be done on a case-to-case basis, however. Your name and other personal information will not be included to protect your privacy.

    Facebook Pages to Follow

    Much of the information we curate here come from other UP Diliman. We suggest that to help keep yourself up-to-date with university and student-related news. Here are some Facebook pages/accounts you can follow:

    UP Diliman
    University Student Council
    University Library (Main Library)
    Asian Center Library
    Gabay Isko
    UP System
    Asian Center, UP Diliman (If you haven't already :)
    UP Diliman Information Office
    UP Diliman Network HelpDesk

  • THE NATURE OF THE STUDENT GUIDE

    DOWNLOAD PDF 

    1. You can readily access the Student Corner via this shortcut: bit.ly/knowtheway
    2. If you haven’t already, please browse the contents of the Student Corner to get acquainted with its features, and see where the information you (may/will someday) need is located.
    3. Information can change any time, all the time, so please consult the Student Corner, especially before acting on anything, and/or before sending a query.
    4. Each tab is updated as often and as quickly as possible, and all changes can also be found in the “What’s New” tab. A short bullet point indicates the update, and refers to the corresponding tab, along with the date it was added.
    5. The Information Office, through the Office of the College Secretary, will also email you the contents of the "What's New" tab and/or every major update (new deadlines, new memos, etc.) as soon/often as possible. Information in said emails will also be reflected in the Student Corner. We will try to balance the need to update you ASAP and avoid sending too many emails.
    6. The Student Corner centralizes all information shared via email and Facebook. Emails sent to you, as well as Facebook posts on new policies, will be mirrored in the Student Corner.
    7. Please take time to read the content from any hyperlinked texts in the Student Corner, which contains the specifics of a process. The Student Corner cannot spell out all the details, and/or cover all possible scenarios (though that is the goal). Though we aim to be comprehensive, we also try to keep the page as less text-heavy as possible. Hence, the use of links.
    8. In many cases, the rules are black and white, but in others, the specifics will (also) depend on the professor, your program adviser, the Tri-College Secretariat/Office of the College Secretary, the Dean, and/or your thesis/dissertation adviser/committee. For instance, the language requirement can be satisfied in three different ways, and taking language courses outside UP Diliman entails different possibilities. Also, while the thesis/dissertation stage has SOPs, many other details will still have to be discussed with, and approved by, your committee/adviser. Despite such flexibility, all steps must conform to university/Asian Center policies and/or approved by your program adviser, your professor, the Office of the College Secretary, the College Secretary, and/or the Dean.
    9. These guidelines will also be posted in the Student Corner, and will be subject to change. Updates will be posted accordingly.

    Non-Asian Center Offices

    Some concerns are handled by other non-Asian Center offices (e.g. UP Computer Center for UP Mail; UVLE matters for the Interactive Learning Center Diliman), so please contact them directly. You may still send us your query, but in case we do not know or if it’s out of our hands, we can just refer you and/or forward your email to the concerned office or person.

    The Role of Your Program Adviser

    If the specific information you are looking for is not available in the Student Guide, you may consult your program adviser before seeking clarification/advice from the Office of the College Secretary and/or the Dean, and/or Office of the University Registrar (OUR). In general, anything related to the courses you take must first be discussed with, and/or approved by, your program adviser (See "Program Adviser:MA/PhD"). 

    Social Media

        • Kindly note that we will, as often as we can, share Facebook posts of relevant UP Diliman offices (Main Library, DILNET HelpDesk, etc.), at least if it directly concerns students. This post will then be added as soon as possible to the Student Corner.
        • The UP Asian Center may/will not be able to post each and every update in Facebook, however, so please don’t rely (solely) on that platform for news. Not everyone checks their Facebook often, and that any Facebook post can easily be buried by other posts in one’s newsfeed. If you didn't see it on Facebook, it doesn’t necessarily mean there was no update.
          • Shared Facebook posts on memos/new policies will be mirrored or at least referred to in the Student Corner.
          • The Student Corner may be updated to add other policies/information that may not have been necessarily shared, recently at least, on social media by UPD offices. We are always searching for information, and add as many details as possible.
          • The Facebook, Instagram, and Twitter accounts are also used to promote the events of the UP Asian Center and the Tri-College PhD Philippine Studies Program, and to provide news on Asia and/or the Philippines. Please Like the pages so you can see announcements of lectures, call for papers, webinars, etc. Instagram and Twitter are mainly used for event promotions.
          • You may also join the Asian Center’s mailing list, so you can receive (and/or forward) the corresponding emails.
          • Recording of webinars are posted on YouTube (Computer Center's page), and are linked from the press release for each event, which you may find in the “News” or “Lectures” of the Asian Center website.
    (Updated: 23 September 2020)
  • REGISTRATION: NEW NORMAL

    This tab discusses preenlistment, waitlisting, cancelling classes, post-advising, assessment, and payments. Below are the two PDFs discussing in varying detail procedures for prenlistment and registration, deadlines, etc.

    Registration Guide 1Registration Guide 2

    PREENLISTMENT PRELIMINARIES: CRS ACCOUNT and SCHEDULES
    Students can pre-enlist courses in the batch run using the CRS during the prescribed pre-enlistment period prior to enrolment.  Go to CRS website. This requires your temporary access given to you by the OUR/Asian Center, or a DILNET (UPD) account. Read the preenlistment mechanics first before preenlisting.
    HOW TO PREENLIST
    • Read the preenlistment mechanics before preenlisting.
    • Locate the Preenlistment module (left side  part of your CRS page).
    • Read the Privacy Notice carefully and then check the box in the lower portion of the interface.
    • Upon checking the box, there will be username and password authentication. Fill out the password and then click the “Proceed” button.
    • You will be redirected to the Student Profile module. Fill out all necessary details correctly. Once you are done, locate the Student Pledge. Under it, check the box certifying all the information given are correct. After that, click the “Submit Profile” button.
    • After you submitted your Student Profile, return to Preenlistment module.
    • Locate the “Search for a class” box and type in the name of the course you desire.
    • After you have searched a class, go to the Search results, select the course you desire and then click the “Add to my desired classes” button.
    • Wait for the departments to process all the preenlisted classes.
    AFTER PRE-ENLISTMENT
    • Should you fail to get a slot in your required class, please coordinate with the Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or the Tri-College Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.). Also, please try the Online Waitlist process (see below).
    • Please be reminded that enlisted courses should be confirmed/approved/online advised by the program adviser, so that these can be validated.
    • Also, kindly read the "Announcements" tab in CRS home page. NOTE: If you have a deficiency listed in your home page, that deficiency will not hinder you from participating in the preenlistment and will not hinder you from enrolling come registration period. However, you are strongly encouraged to fix your deficiency as soon as possible.
    WAITLISTING (ONLINE  AND DEPARTMENTAL MODE)
    The Waitlisting Mode allows students to apply for a slot in a desired class online and to avoid physically queueing up in enlistment centers. View Mechanics and Process (with Screenshots).
    The Preenlistment Module is now in Departmental Waitlisting Mode. During this period, units/colleges start processing the Online Waitlist. Students may also occassionally check the status of their Waitlisted Classes to know whether they have been granted. Please note that granting of classes from the waitlist is the prerogative of the offering unit/college/faculty teaching the course. Departmental Waitlisting ends 14 September 2020. To learn more about Departmental Waitlisting, click on the 'Mechanics" above.
    For cancellation of enlisted classes during the Batch Run, please refer to the "Cancel At" column in your Preenelistment Module to know who to contact should you cancel your slot (s) or alternatively, you may contact your adviser. Youmay also refer to the FAQs below for other relevant information on waitlisting and cancellation of enlisted classes. 
    HOW TO LOCK ENLISTMENT,  POST-ADVISING and CHANGE OF MATRICULATION
    • Once you have finalized your enlistment, please click "Lock Enlistment“ button to queue yourself for online post advising. Contact your program adviser for post advising (view email addresses of Asian Center faculty). View CRS screenshots from the University Student Council's Guide to Online Post-Advising (first posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center). 
    • Once you have locked your enlistment, you will no longer be able to add or cancel classes and waitlists. Once post-advised, you may no longer unlock your enlistment. Students who don't have any granted classes will not see "Lock Enlistment" button in their pre-enlistment module.
    • For Change of Matriculation, please contact the Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or the Tri-College Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.) first for validation before you go to your adviser for post advising. Any questions about the specifics should be sent to the College Secretary's Office or the Tri-College Secretariat.
    • During post-advising, advisers can remove the enlistments of students. They can also put remarks on the student's account and tell the students what courses to take. Once students are post-advised, students will be automatically be queued for assessment in their home units (students with scholarships will be assessed by the OUR).
    • Students are advised to have a final schedule on the start of classes due to the logistics of remote learning.
    • Contact your home unit (UP Asian Center/Tri-College Secretariat) for assessment. Students who have zero payables will be automatically tagged as "Officially Registered." Students with payables will have to generate their own payment slip.
    HOW TO PRINT PAYMENT SLIP
    • Locate the "Settlement of Transaction" module.
    • Inside the module, hover to the left side ofthe screen, then click the “New Payment”button.
    • Once you click the button, a new interface will pop up. Check the box beside the Transaction, then click the “Save” button. Click the “Print Slip” button on the right side of the screen. View screenshot of sample Payment Slip.
    • Print or download the PDF of your payment slip.
    • You may pay via bank deposit or online bank transfer (See "Payment" tab for payment options). Payments can made until 30 September 2020.
    • For additional guidance with screenshots, view the Payment Infographics from the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).
    * For students with scholarship, please see the note at the top of the Settlement of Transaction module. Please see this guide for complete information. 

    —There will be no on-site payment transactions at the UP Cash Office—

    HOW TO ENCODE PAYMENT SLIP
    • If the payment is successful, you must encode your payment details. Just locate the “Add Payment” button in the lower portion of the screen, along “Proof of Payment”, and then a new interface will pop up.
    • Fill out all the boxes in the interface correctly and then once you’re satisfied with the details, just click the “Save” button.
    • Please check the legend to see the status of your payment.
    HOW TO PRINT FORM 5
    • After the payment details encoding, the Cashier’s Office validates your payment and you become officially registered. This may take some time. You may follow up with the Diliman Cash Office via their Facebook Page, or via email: This email address is being protected from spambots. You need JavaScript enabled to view it.
    • You can print your Form 5 using your Settlement of Outstanding Transaction module. Inside the module click the “Completed Transactions” menu.
    • Select the Academic Year of your payment and then click the “Load Completed Transactions” tab.
    • Select the “Print Form” on the right side of the screen.
    • Print or download the PDF of your Form 5. 
    • View additional guidance on Form 5 printing courtesy of the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).

    Frequently Asked Questions

    Standard queries on CRS/Registration matters can be found in the CRS website, particularly in the CRS FAQ sections.
    • What if I fail to get a slot in my required classes during preenlistment? Can I do a prerog?
    Should you fail to get a slot, you may waitlist for the desired course offered by AC. Procesing of waitlist and opening of additional slots in courses will depend on the prerogative of the faculty teaching the course.  In essence, course demand via waitlist makes this a petition list. Priority will be given to Asian Center students, should additional slots be opened.
    Please coordinate with This email address is being protected from spambots. You need JavaScript enabled to view it. (MA students) and This email address is being protected from spambots. You need JavaScript enabled to view it. (PhD students) for any concerns regarding the waitlist and enlistment in AC courses. 
    • I preenlisted during the General Waitlisting Period, but there is no change in the Preenlistment Module regarding the status of my Waitlisted Classes. How will I know the results of my Waitlisted Classes?

    Please allow the offering unit/college time to process the waitlist. The processing of waitlist and the addition of slots for the course will depend on the prerogative of the faculty teaching the course and the course demand indicated in the waitlist.  Students may also opt to contact the faculty directly via email to ask regarding possible additional slots for a particular course.

    Please check the status of your Waitlisted Classes in the Preelistment Module occasionally.

    • I failed to waitlist in a class during the General Waitlisting Period. Can I still waitlist in a class via CRS?
    You may waitlist again as long as the Waitlisting schedule for the desired class remains open. The schedule however depends on the prerogative of the offering unit/classes. You can check the Waitlisting Schedule for a particular class by entering the course title in the Search function of the CRS. The generated results will include a column indicating the status of the Waitlisting Schedule.
    The same process applies for students who wants to waitlist after previously cancelling a waitlisted class. For students who wish to waitlist for classes with a “Closed” Waitlisting Schedule please contact the offering unit/college. The re-opening of Waitllist will depend on the prerogative of the unit/college.
    • How can I cancel a course/s enlisted in the CRS?
    Please contact the unit/college offering the course to cancel your enlistment in the CRS. The cancellation of enlistment in classes can be done by the offering unit since the Preenlistment Module of the CRS in now in the Departmental Waitlisting Mode. Please refer to "Cancel At" column in your Preenlistment Module to know the offering unit/college from which you can request the cancellation of enlisted course/s.
    Should you choose to cancel a course already granted by the CRS, please ensure that your enlistment is “Unlocked” to allow the offering unit/college to process your cancellation. The “Lock/Unlock Enlistment” button can be seen at the bottom-right of the My Waitlisted Classes section.  
    • What if I want do a Change of Matriculation?
    Students must first consult their program adviser online and obtain approval before doing a change in matriculation. After getting approval, please contact the Office of the College Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or the Tri-College Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.) so that the changemat can be processed. Once changemat has been processed, the student shall again undergo post-advising and assessment. If additional fee applies, please follow the steps in the "Settlement of Outstanding Transaction" Module in CRS.
    Please see also "Return from LOA/AWOL" and "Change of Matriculation" tab. All payments after the change in matriculation must also be done online or bank transfer (see "Payments" tab). 
    QUESTIONS/PROBLEMS WITH CRS/DILNET (UPD) ACCOUNT?
    If you further questions about DILNET and CRS log in and (pre)enlistment, please view the CRS FAQs. If you have problems with your DILNET account, please refer to the "UP Mail and DILNET" tab.
  • Payment

    The UP Diliman Cash Office has also posted these post-ECQ payment guidelines. There are three options.

    1. Payment using Landbank Linkbiz: 
 https://bit.ly/StepsforPaymentthruLinkbiz

    "Some of the Transaction Type is not yet available. e.g. Student Housing"

    2. Online Payment Transaction: https://bit.ly/OnlineBankTransfer

    3. Direct Bank Payment: https://bit.ly/DirectBankPayment

    A copy of Uniform Format of the Bill for Payment / Statement of Account can be downloaded:  https://bit.ly/BillingDilimanCashOffice

    The University Student Council posted on their Facebook page the payment process via screenshots from the CRS interface; the images were converted to PDF and posted here as a single file. View screenshot of sample Payment Slip.

    NOTE 1: There will be no payment of fees at the UP Cash Office based on OUR Memorandum No. MVPLO 2020-06.

    NOTE 2: For online payments, Landbank only accepts payments through the PESONET system. Payment made through Instapay bank transfers will not be registered/validated.

  • TUITION AND SCHOLARSHIPS: MA/PhD

    Semestral Fees for MA Programs
      • Tuition fees: PhP 500.00 per unit* (PhP 1,500 per course, save for thesis courses)
      • Library Fee: PhP 1,200
      • Athletics: PhP 75
      • Registration fee: PhP 40
      • Medical: PhP 50
      • Cultural: PhP 50
      • Student Fund: PhP 50
    *Please note that a different fee scheme applies for the language courses offered by the Asian Center.
    Scholarship: MA Students Only
    Graduate students of the Asian Center may apply for financial grants for the following:
          • Completion of Coursework
          • Travel Grants
          • Thesis Writing Grant
    View the Tuition and Financing page for full details on eligibility, benefits and obligations, etc.
    Semestral Fees: Tri-College PhD Philippine Studies Program
      • Tuition fees for Asian Center-offered courses: PhP 500.00 per unit (PhP 1,500 for a three-unit course)
      • Tution fees for non-Asian Center courses (CAL or CSSP): PhP 500 (PhP 1,500 for a three-unit course)
      • Library Fee: PhP 1,200
      • Athletics: 75
      • Registration fee: 40
      • Medical: 50
      • Cultural: 50
      • Student Fund: 50



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