Wherever I am, the world comes after me.
It offers me its busyness. It does not believe that I do not want it.
Now I understand 
why the old poets of China went so far
and high 
into the mountains, then crept into the pale mist.
"The Old Poets of China" by Mary Oliver

 
Reminders For: Incoming Students & Returning Students

  • New Policies and Site Changes

    "New policies" contains new memos, policy changes, while "Site Changes" covers updates in the content/layout of the Student Corner.

    • October 2021
      • Deadline for filling out the form for MA comprehensive exams (Examinations; 10/11/2021)
      • Schedule for MA comprehensive exams announced (Examinations; 10/8/2021)
      • Created separate Plagiarism tab (Remote Learning: Research; 10/6/2021);
      September 2021
      • Consolidation of tabs; added ROD service of UP Asian Center Library (Remote Learning>Research; 9/22/21)
      • Featured residence rules in different tabs (Residency; 9/21/2021)
      • Added links to several other university subscriptions (Remote Learning>Research); and added screenshots in Form 5 Printing (Registration>Process>Printing Form 5)[19 Sept 2021].
      • Added links to ASEAN Digital Library and World Bank's Open Knowledge Repository (Remote Learning>Research; 17 September 2021); other formatting changes
      • Added link to "Upskill"—list of webinars on research platforms, apps, and university subscriptions to various databases; added tip to print Form 5 (15 Sept 2021)
      • Added link to upload proof of tuition payment, and email address where proof of payment for miscellaneous fees are to be sent  (Registration>Encoding Payment Details; 15 Sept 2021)
      • Added registration extension to 20 September 2021; last day of payment on 30 September 2021.
      • Added when you can cancel courses (Registration>Process>Pre-Enlistment Procedures; 9/11/2021)
      • Adding of online waitlisting mechanics (Registration>Process; 9/10/2021)
      • Contents of OVPAA Memo 2021-122 (UP Mail Access) have been distributed to their respective tabs. This memo covers policies/reminders concerning the suspension of delinquency rules, program retention rules, attendance, GWA, grading policies, dropping, INC, reminders to faculty and students re: deadlines, course load, class recordings. Read the memo here. All relevant policies have also been distributed to the Student Corner tab (9/9/2021)
      • Added FAQs on MA course in FAQ section of Registration tab (Registration; 9/4/2021)
      • Added list of available courses for the present semester (Registration and Courses tabs; 9/3/2021)
      • Added separate "How to Recover DILNET/UP Mail" (CRS, DILNET, UP Mail tab; 9/1/2021)
      August 2021
      • Revised PhD Residency flowchart (Residence>Tri-College; 8/27/2021); added "Courses" subtab in "Remote Learning" tab to cover overlaps between Remote Learning and "Courses, Tracks" tab (8/27/2021)
      • Updated link to 7th Concise Handbook to the APA (Remote Learning>Online Learning; 8/24/2021); added link to Mendeley access and user guide (Remote Learning>Research; 8/24/2021); added types of plagiarism and APA guide to plagiarism (Remote Learning>Research>Citation Guide; 8/24/2021)
      • Added pre-enlistment schedule (Calendar: 8/20/2021); added new UVLE announcement (Remote Learning>Apps; 8/20/2021)
      • Added clarification in getting DILNET and UP Mail "after you are officially registered" (CRS, DILNET, UP Mail tab; 8/12/2021); spelled out steps of Change of Matriculation from USC Facebook album for Mid-Year 2021 registration (Registration>Others>Change of Matriculation; 8/12/2021)
      • Added Cross-Registration Form for UP Diliman Students (Registration>Others; 8/12/2021); Tuition Fee Refund Form (Tuition and Payments; 8/12/21); Sablay section (Graduating Students: 8/12/2021); Updated link to Health Declaration and Mental Health Screening Form (Student Forms: 8/12/2021)
      • Added Academic Calendar from OUR link and added one registration tip (Registration; 8/11/2021)
      • Added link to UP Open University's Free Webinars on the social sciences, etc (Remote Learning>Research; 8/10/21); added note for Multiple Transactions in a Payment Slip (Registration>Getting/Generating Payment Slip; 8/10/2021)
      • Created separate list exclusive to Student Services (Student Services: 10 August 2021); added "Staying healthy and fit during remote learning" (Courses, Tracks..." tab: 10 August 2021)
      • Added residency requirement in thesis tab (Theses/Dissertations: 10 August 2021)
      • Added "who cannot apply for University Clearance" (Documents and Certificates>9 August 2021)
      • Flowchart for applying for residency (MA students) has been updated (7 August 2021)
      • The New UVLE will be launched on 7 August 2021
      • Added UP Alumni email and Turnitin's free book on Academic Integrity (Graduating Students; 5 August 2021; Research Ethics tab).
      • Added new application procedure for UP MAil and DILNET; Google Drive/Docs safety reminder (CRS, UP Mail and Course, Tracks tabs; 5 August 2021)
      • Reduce the number of subtabs in drop-down tabs (Remote Learning: Research, Payment Options tab; 5 August 2021)
      • Improved "Registration Process" tab through screenshots in key parts of the process; added "Student Profile, Privacy and Pledge" tab in "Registration Process" tab; added Payment Options in "Registration Process" tabother minor improvements (5 August 2021)
      • Added graudation/clearance fee (Graduating Students tab; 4 August 2021)
      July 2021
      • Changed header; added link to Permit for Removal/Completion (Student Forms; 28 July 2021);
      • Added link to UP's Anti-Sexual Harassment Code (Courses, Tracks tab; 15 July 2021)
      • Site Updates and New Policies tab combined into one; Program of Study and Program Adviser combined into one tab (15 July 2021)
      • Added note re: Mandarin classes in UP Diliman (Language Requirement; 14 July 2021)
      • Added link to Course descriptions in Course, Tracks, Tab>General and M.A. (5 July 2021)
      • Added updated Main Library user guide and updated list of subscribed e-Resources (Remote Learning>Research: 2 July 2021)
      • Added Data Privacy for Researchers and Research Subjects (Remote Learning>Research; 1 July 2021)
      • Added Academic Calendar for AY 2021–2022 (1 July 2021)
      • Added Turnitin Draft Coach (Remote Learning: Research>Avoiding Plagiarism; 1 July 2021)
      • Added advisory from UP Diliman Computer Center re: closure of UP Mail accounts of graduating students (UP Mail tab; 1 July 2021)
      June 2021
      • Added "How to Figure Out What's Wrong Tab" (Registration>FAQs; 17 June 2021)
      • Removed "University Rules" tab and integrated their content across the relevant tabs (mid-June 2021)
      • Adding of Cross-Registration guidelines; Mental Health Services Directory (6/14/2021)
      • Consolidation/streamling of tabs and sections to reduce scrolling time (6/14/2021)
      • General layouting updates and edits; added Loans and Financial assistance tab (Tuition & Payments; 6/13/2021)
      • Added application process for examinations (Examinations; 6/13/2021)
      • Consolidated/combined Payments and Tuition into one (1) tab (6/13/2021)
      • Transferred Past Semester Policies in "Revised Policies" tab (6/12/2021)
      • Incorporated Library tab in Remote Learning>Research (6/12/2021)
      • Added map of UP Diliman, and list of key offices of the Office of the University Registrar (Directory; 6/12/2021)
      • Split Registration FAQs into separate tabs: waitlisting, CRS access, general pre-enlistment, and change of matriculation (12 June 2021)
      • Lock Enlistment, Post-Advising and Assessment now have separate tabs each (Registration; 6/10/2021)
      • Created separate "Other Registration Matters" and "Documents and Certificates" menu/tabs in Registration tab (10 June 2021)
      • Added How To Print Form 5 Guide from AskUPD (Registration tab; 10 June 2021)
      • Added clarifications in LinkBiz payment option (Payments and Loans tab; 10 June 2021)
      • Added clarifications to Payment process in Registration tab; added dates for PhD Comprehensive/Qualifying exams (3 June 2021)

      May 2021

      • Added Link to Study Group on SOGIESC Provisions in the University of the Philippines Gender Policies (Student Services; 10 May 2021)
      • Added link to UPD Student Needs Sensing Survey (Student Services; 10 May 2021)
      • Added link to UP Diliman COVID-19 Student Handbook (Student Services; 10 May 2021)
      • Added Residency as Requirement for Graduation (Residency tab; 5/4/2021)[Note: Not a New Rule]
      • Added link to University Student Council elections guidelines (Student Services; 5/3/2021)

      April 2021

      • Added link to Student Concerns and Grievance Form (Student Services; 4/30/2021)
      • Added link to OVPAA Memo 2021-61a clarifying academic policies and issuing specifics (Policies; 4/30/2021)
      • Added link to UP Diliman and Asian Center webinars  (Remote Learning: Research; 4/22/2021)
      • Added trial link to CCP's Encyclopedia of Phillipine Art ("Remote Learning" tab>Databases on Trial; 4/22/2021)
      • Added reminders for newly admitted students in Pre-Enlistment tab ("Registration" tab; 4/22/2021)
      • Added "Full List of Student Services" and "Student Housing" in Student Services tab (4/22/2021)
      • Student Services (Existing and New) under (M)ECQ ("Student Services" tab; 4/21/2021)

      • UP Administrations Reiteration and/or Recommendations in Response to Calls for Academic Ease (See "Policies" tab; 4/21/2021)

      March 2021

      • Deadlines for LOA and dropping a course ("Documents, Certificates..." tab; 3/30/2021)
      • Payments via BPI Mobile App now available ("Payments and Loans" tab; 3/28/2021)
      • Comprehensive exams for MA programs will be held 29–30 April 2021 (Examinations tab; 3/28/2021)
      • Main Library Service Advisory, 26 March 2021 (Policies: 2nd Sem; 3/26/2021)
      • Typeset Trial Database (Remote Learning: Research; 3/26/2021)
      • New post-ECQ guidelines covering WFH and Skeletal Workforce guidelines for UP Diliman units (Policies: 2nd sem; 3/26/2021)
      • On 17 February 2021, the OVCAA released a memo that covers—for certain courses and circumstances—INC completion guidelines, weighted grade average, and grade deferment ("Remote Learning: Admin," 3/23/2021).
      • SAGE subscriptions via OpenAthens ("Remote Learning: Research," 3/23/2021)
      • Link to eBook of the The Concise APA Handbook (Remote Learning: Research; 3/9/2021)
      • Webinars on the university's subscriptions (Remote Learning: Research; 3/9/2021)
      • OpenAthens down until 12 March 2021. See "Remote Learning: Research" to view alternative remote access methods (3/4/2021)

      February 2021

      • Added new "Policies" tab to provide links to academic guidelines for the current semester (2/24/2021).
      • Updated list of Open Educational Resources to include OVPAA list ("Remote Learning: Research" tab); added Tips on Remote Learning webinar, and link to Remote Learning-related memos and OVPAA's Remote Learning site ('Remote Learning: Admin' tab)[2/24/2021]
      • On 2 February, the OVPAA released this memo that covers suspended academic rules and grading system, among other matters. The suspended rules pertain to course load, deadlines for completion/removals, pre-requisites, and grading system. On 15 February, the OVPAA released additional guidelines via this memo, covering GWA, and INCs  (added 2/24/2021; see "Remote Learning: Admin" tab)
      • Added reminder to new PS majors of courses they should first take in their first semester of graduate school ("Pre-Enlistment Procedures" subtab; informed students to indicate library privileges in their residency application ("Residency" tab); minor edits in a few registration subtabs (2/11/2021)
      • Added notice that registration has been extended to 15 February 2021 (2/11/2021)
      • Added reminder that students are asked to generate their own Form 5A as applicable (Lock Enlistment sub tab in Registration tab; 2/9/2021)
      • Added reminder that having a Form5A is not enough for post-advising and that locking enlistment is necessary; Second Sem, AY 2020–2021 will be included in any residency reckoning; indicated new CRS features as applicable in Registration tab; clarified that the "cancel at" option is only applicable IF the box is checked (2/8/2021).
      • Created new "General" subtab in "Courses, Tracks" tab to covers policie applicable to both MA and PhD students; added paragraph on "Remote Learning>Tech" tab; tweaked "Language Requirement" tab to state case-to-case basis of some measures to comply with the requirement; added  guidelines for waitlisted courses that conflict with an already-granted course via pre-enlistment (2/6/2021)
      • Added notes on new CRS features: Class Messages in "Courses, Tracks" tab; Student-Adviser Messaging in "Lock Enlistment, Post-Advising" tab in the main registration tab; students with scholarship can lock enlistment but hold off on assessment in the same tab  (2/6/2021).
      • Added reminder to students to respected copyrighted content accessed via their course packs ("University Rules" tab; 2/5/2021)
      • Added reminders/new policies for dropping (see "Dropping" in "Registration" tab; 2/5/2021) and removal/completions (for 4.0 and INC)[see "Courses, Tracks..." tab] (2/5/2021)
      • Students need to settle academic delinquencies, and accountabilities before they can complete the enrollment process. For details, see the "Pre-Enlistment Preliminaries" tab in the "Registration" tab (2/3/2021)
      • Added reminders for students with 4.0 or INC for previous semesters to check deadlines in the Events tab of the CRS home page (2/3/2021)
      • Updated waitlisting mechanics for Second Semester, Academic Year 2020-2021 and link thereto provided (2/2/2021)

      January 2021

      • Added residency enrollment flowchart for PhD students (1/29/2021)
      • Updated "Pre-enlistment preliminaries" in Registration tab to include general reminders on enlistment, and on course prerequisites, and to reiterate the need to consult the Program of Study and/or the Program Adviser for electives (especially those to be taken in other UP Diliman colleges) and for any (planned) departure from the Program of Study (1/29/2021).
      • Dissertation writing procedures added (Dissertation tab); added headers and edited for clarity the "graduating students" tab; added "Residency Aplication Form for PhD Students" only (1/28/2021)
      • "First Sem Revised Policies" tab renamed to "Revised Policies: Past Sems," which now includes link to policies for Second Semester, AY 2019–2020; Student Forms integrated into one single text (1/28/2021)
      • Moratorium on Student Loans for Second Semester, AY 2020–2021 (Payments tab; 1/27/2021)
      • "Graduating Students" updated and additional list of documents to be requested from the OUR was added; "How Do I..." tab renamed to "Documents, Certificates, How-Tos" tab; added BSP list of banks that waive PESONet and InstaPay fees (1/27/21)
      • Registration flowcharts and registration guide (with screenshots) added in Registration tab; program- course-related transactions such as LOA, dropping, shifting, and the like have been added in the Registration tab as well (1/26/2021)
      MAJOR UPDATE! Information from AskUPD FAQs was added to many administrative procedures such as LOA, Returning from LOA/AWOL, Change of Matriculation, etc. Additions have been indicated as such. List of documents to be requested from the Office of the College Secretary/Tri-College Secretariat have also been added ("Documents, Certificates, How-Tos" tab). Late payments and late registration, as well as as withdrawal of enlistment, also added (Registration and Payment tabs). [1/26/2021]
      MAJOR UPDATE! LOA/AWOL, Dropping, ChangeMat, Incomplete, 4.0, shifting from thesis/nonthesis, the full how-to list, transfer of credits were all moved into the new "How Do I..." tab (1/25/2021).
      • "Remote Learning:Apps/Tech and Remote Learning: eResources" tabs combined into one Remote Learning tab; Program Overview tab moved into respective "Courses, Tracks" tab (1/25/2021)
      • Editing and consolidation of "Remote Learning: eResources" tabs (1/25/2021)
      • Shifting of Tracks moved to "Courses, Tracks..." tab; general layout/format improvements (1/23/2021)
      • Student Corner to be updated in light of any new policies from the UP Administration, as well as the OUR (1/22/2021)
      • Updated LOA and Dropping flowcharts; added other PhD dissertation-related forms; new Application for Graduation form for PhD students; general cleaning , revisions, updating,  format/layout revisions, filling in the gaps; new layout for several tabs to separate MA and PhD and reduce scrolling; registration-related tabs moved to the top (1/21-22/2021).
      • Registration and intent-to-take Bahasa Indonesia classes (Language Requirement; 1/18/2021)
      • Added university-offered scholarships and related info (Tuition; 1/16/2021)
      • General updates; added UP Diliman Directory (Office Directory; 1/15/2021)
      • Extension of first round of pre-enlistment for second semester until 24 January 2021 (Pre-Enlistment tab; 1/4/2021)
      • Approved Modified Academic Calandar for the Second Semester, A.Y. 2020-2021 and Mdyear 2021 (Calendar: Dates to Remember; 1/7/2021)

      December 2020

      • Procedures for MA Thesis Writing (MA Thesis tab; 12/9/2020)
      • OpenAthens (Remote Learning:eResources tab; 12/7/2020)
      • UPD Gender-based Violence Referral System (Student Services tab; 12/4/2020)
      • ProQuest Database (Remote Learning: eResources; 12/1/2020)
      • Modified Academic Calendar for Second Semester 2020-2021 and Midyear 2021 (Calendar: Dates to Remember; 12/1/2020)

      November 2020

      • OVPAA Memo No. 2020-143: Academic Guidelines A.Y. 2020-2021, Modified Academic Calendar Second Semester, A.Y. 2020-201 and Midyear 2021 (11/27/2020)
      • Students enrolled during the First Semester, A.Y. 2020-2021 may answer the SET—via CRS—from 18 November until 9 December 2020 (11/26/2020)
      • Consolidation into one tab of MA and PhD examination tabs (11/26/2020)
      • Consolidation into one tab of LOA/AWOL and Return from LOA/AWOL tabs (11/26/2020)
      • Clarification for the Implementation of the Supension Guidelines for Storm Signals: Memorandum No. FRN 2020-067 ("Remote Learning: eResources/Admin" tab; 11/10/2020)
      • Course Preference Survey for Second Semester, A.Y. 2020-2021: 6–16 November 2020 ("Calendar: Dates to Remember" tab; 11/9/2020)

      October 2020

      • Date of Comprehensive Exams for First Semester, 2020–2021: 23 to 24 November 2020 (MA and PhD; 10/28/2020)
      • Suspension Guidelines for Storm Signals During Remote Learning (Remote Learning: eResources, Administrative Matters"; 10/27/2020>
      • Comprehensive Exams for First Semester, AY 2020–2021 Application Deadline: 31 October 2020 ("Comprehensive Exams: MA"; 10/21/2020)

      • Comprehensive Exams for First Semester, AY 2020–2021 set for late November 2020 ("Comprehensive Exams: MA"; 10/14/2020)

      •Mid-Semester Reading Break and SET Answering Period ("Calendar: Dates to Remember" tab; 10/13/2020)
      • UP Diliman Mental Health Directory ("Services" tab; 10/9/2020)
      • Research Made Easy Webinar Series ("Library" tab; 10/9/2020)
      • List of activities for UP Diliman's Mental Health Month; Tips on Surviving the New Normal ("Services" tab; 10/2/2020)
      • Privacy tips from NPC ("University Rules" tab; 10/2/2020)

      September 2020

      • Link to "Knowledge Archives" of the Philippine Social Science Council ("eResources; 9/26/2020).
      • Dean's approval now required for LOA applications ("LOA/AWOL" tab; 9/24/2020)
      • New "Student Corner Guide" tab;  Access Tokens to Trial Databases ("Remote Learning: eResources" tab; 9/23/2020)
      • IT policy reminders from UP ITC ("University Rules;" 9/22/2020) and Steps for Graduating Students ("Graduating Students"; 9/22/2020)
      • "Program Adviser" tab (9/18/2020); reminder for students to communicate first with their program (See text in blue highlight; 9/18/2020)
      • Updated EZProxy section ("Remote Learning: eResources; 9/18/2020)
      • Library Starter Kit ("Remote Learning: eResources"; 9/17/2020) and IT Policy ("University Rules"; 9/17/2020)
      • Split "Remote Learning" tab into two separate tabs: "Remote Learning: Apps.." and "Remote Learning: eResources;" layouting changes to highlight key information; embedded UVLE intro video and other tutorial materias ("Remote Learning: Apps"; 9/15/2020)
      • Links to Google Suite tutorial, including Google Classroom; videos on how to join a meeting and share screen; link to Microsoft Teams introduction ("Remote Learning" tab; 9/14/2020)
      • List of Open Educational Resources from OVPAA and link to OVPAA Remote Learning tab ("Remote Learning" tab; 9/14/2020)
      • First Semester, AY 2020–2021 will NOT be count towards MRR ("Residence" tab; 9/14/2020)
      • New Change of Matriculation process ("ChangeMat" tab; 9/13/2020); Admin procedures moved to bottom half (9/13/2020)
      • Links to DILNET/UP ITDC sites ("DILNET" tab); to CRS FAQs ("Registration" tab); to Cash Office's Facebook Page ("Payments" tab); Library Appointment Form ("Library"); Document Delivery System and EZProxy Guide ("Remote learning" Tab); and Intent-to-Take Form for PhD Qualifying and Candidacy Exams (See applicable tab);  pre-COVID-19 Changemat procedures, and INC and Grade "4.0" removals (See "ChangeMat...." tab)—9/12/2020
      • Comprehensive Exam Form (See Comprehensive Exam tab; 9/11/2020)
      • Freshmen/New Students University-Welcome Assembly on 14 September ("Student Org" tab; 9/11/2020)
      • Resource on Demand service ("Remote Learning" tab; 9/11/2020)
      • New tabs: "Key Stages", "Qualifying-Candidacy Exam", "ASK UPD", and "FB Pages to Follow" (9/10/2020)
      • Student council guide on Form5 printing, online post-advising, and payments ("Registration" tab; 9/9/2020)
      Short list of open-access materials on Philippine history, society, etc. (9/4/2020)
      • Payments until 30 September 2020 (Memo No. FRN-20-032, 9/8/2020)
      • Additional Registration Guide ("Registration" tab; 9/7/2020)
      • UP Academic and Student Affairs Roadmaps for AY 2020-2021 ("Remote Learning" tab; 9/3/2020)
      Short list of open-access resources on Asia, the social sciences and the humanities (9/2/2020)
      •Departmental Waitilisting Mode ends 14 September 2020 ("Registration" tab; 9/2/2020)
      • ChangeMat: 10–14 September 2020 (OVPAA Memo 2020-97, 8/28/2020)
      • List of Resources and Guidelines for Faculty and Students in Accessing Library Resources ("Library" tab)
    • Content of any memos are distributed into their respective tabs or subtabs.
      15 September 2021
      Added link to upload proof of tuition payment, and email address where proof of payment for miscellaneous fees are to be sent  (Registration>Encoding Payment Details)
      14 September 2021
      Added registration extension to 20 September 2021; last day of payment on 30 September 2021.
      6 September 2021
      Contents of OVPAA Memo 2021-122 (UP Mail Access) have been distributed to their respective tabs. This memo covers policies/reminders concerning the suspension of delinquency rules, program retention rules, attendance, GWA, grading policies, dropping, INC, reminders to faculty and students re: deadlines, course load, class recordings. Read the memo here. All relevant policies have also been distributed to the Student Corner tab.
      20 August 2021
      Given pre-enlistment schedule; new UVLE announcement
      6 August 2021
      Flowchart for applying for residency (MA students) has been updated.
      5 August 2021
      For new students, applications for DILNET and UP Mail have been streamlined by the UP Computer Center. There is a separate application procedure for continuing students and for those returning from AWOL. Please see "CRS, DILNET..." tab
      1 July 2021: New UVLE
      The new format/interface of the new University Virtual Learning Environment is scheduled to be launched on 7 August 2021.

      2 June 2021: On the Continued Suspension of Academic Rules
      View document.
      24 May 2021: Resolutions Related to Academic Policies for the Remainer of AY 2021–2021 and for the First Semester
      This was from OVCAA Memo MTTP 21-048 issued on 24 May 2021. Policies herein have been incorporated in the applicable/respective tabs.
      28 April 2021: OVPAA Clarifies Remote Learning Policy Adjustments
      The OVPAA last 28 April issued an addendum clarifiying and issuing additional reminders in connection with policy adjustments for the current semester in light of surge of COVID-19 cases. The new OVPAA Memo 2021-61a clarifies OVPAA Memo 2021-61.
          • Stringent Deadlines (referring to end of finals week, not the official end of the semester)
          • Optional attendance for synchronous classes
          • No Fail Policy
          • Deadlines for filing LOA and dropping have been extended to "up to the end of classes of the Second Semester AY 2021–2021." This supersedes earlier deadlines announced.
      You may also view the former as a Facebook album courtesy of the AskHelp initiative of the Office of the Vice Chancellor of Student Affairs.
      UP's Response to System-Wide Call for Academic Ease: 18 April 2021
      The UP Administration, through the Office of the OVPAA, responded to a call for a UP-wide Academic Ease, outlining its recommendations/measures to address the needs of the students in light of the ECQ/MECQ
          • No to Stringent Deadlines (extension of deadlines and consideration for students unable to meet deadlines)
          • Urging UP Faculty to "review and recalibrate course requirements and deadlines"
          • Urging students unable to cope with their course load to discuss matters with their professors
          • Reiteration of "No Required Attendance for Synchronous Classes"
          • Genuine Reading Break ("no synchronous classes, no submissions, requirements and deadlines")
          • No Fail Policy or Option to "drop a student" whose status is failing or whose performance is unsatisfactory
          • Reiteration of the policy that "no student shall receive a grade of 4 or 5" for the current semester
      Read OVPAA's response in detail.
      Reminders on University Policies Related to Remote Teaching and Learning Implementation
      This is OVPAA Memo 2021-61 (19 April 2021).
      Deadlines for Dropping and Filing of Leave of Absence
      In a 30 March 2021 email, the OUR stated that the following deadlines
      • Deadline for dropping: 20 May 2021, Thursday
      • Deadline for filing LOA: 27 May 27, Thursday
      This supersedes the suspension indicated in the Academic Calendar (see Calendar tab) and is based on this February 2021 memo of the OVPAA (3/30/2021)
      Updated Post-ECQ Guidelines @ UP Diliman: 24 March 2021
      3/26/2021! The University has released new post-ECQ guidelines in response to the recent surge of COVID-19 cases. The memo covers WFH closures, and skeletal workforce guideines, and policies on mass gatherings, among others. READ: Concise VersionExpanded Version
      Main Library's Service Advisory: 26 March 2021
      The University Main Library has released a service advisory covering the range/limits of their services until April 17, 2021.
      Academic Guidelines for Second Semester, AY 2020–2021: 17 February 2021
      On 17 February 2021, the OVCAA released a memo that covers—for certain courses and circumstances—INC completion guidelines, weighted grade average, and grade deferment (added 3/23/2021).
      On 2 February, the OVPAA released this memo that covers suspended academic rules and grading system, among other matters. The suspended rules pertain to course load, deadlines for completion/removals, pre-requisites, and grading system. On 15 February, the OVPAA released additional guidelines via this memo, covering GWA, and INCs  (2/24/2021).
      Academic Guidelines: Second Semester, AY 2020–2021: 2 February 2021
      On 2 February, the OVPAA released this memo that covers suspended academic rules and grading system, among other matters. The suspended rules pertain to course load, deadlines for completion/removals, pre-requisites, and grading system. On 15 February, the OVPAA released additional guidelines via this memo, covering GWA, and INCs  (2/24/2021).
      Suspension Guidelines for Storm Signals During Remote Learning
      UP released the suspension guidelines for synchronous and asynchronous classses in case of storm signals (Memorandum No. FRN 2020-058). The Office of the Chancellor has also released Memorandum No. FRN 2020-067 to clarify the implementation of the Suspension  Guideines for Storm Signals.  

      Revised Rules: First Semester, AY 2020–2021 (September 2020–January 2021)

      The Office of the Vice President for Academic Affairs released OVPAA Memo No. 2020-143 (released 26 November 2020), which contains information on the following:
          • Academic Guidelines for the rest of the First Semester, A.Y. 2020-2021 
          • Grading System:  First Semester, A.Y. 2020-2021 
          • Reiteration of Suspended Academic Rules
          • Modified Academic Calendar: Second Semester, A.Y. 2020-2021 and Midyear 2021

      DOWNLOAD FULL MEMO

      Revised Rules: Second Semester, AY 2019–2020 (January 2020 – July 2020)

      To view these policies, click here.

  • View Full Academic Calendar, AY 2021–2022. Apart from the Academic Calendar, always consult the Events page of the CRS to see additional/other deadlines.

    September 2021–August 2022

    01 First Semester, AY 2021–2022: September 2021–January 2022

    First Semester, September 2021–January 2022

     EVENT  DEADLINE/SCHEDULE
    Pre-Enlistment: Batch Run 4–8 September 2021
    Results: Batch Run 9 September 2021
    General Waitlisting Starts 9 Sept 2021 to
    10 Sept (12 noon)
    Departmental Waitlisting 10 Sept (12 noon onwards–
    25 September 2021)
    Registration Period 13–20 September 2021*
    Start of Classes 17 September 2021
    Change of Matriculation 25 September 2021
    Filing for LOA 09 December 2021
    Last Day of Payment 30 September 2021
    Dropping 29 November 2021
    Last Day to Withdraw Enlistment 17 September
    Application for Graduation
    (Mid-Year Graduate)
    1 October 2021
    Reading Break  
    Last Day to Clear Deficiencies
    (Graduating Students only)
    13 December 2021
    End of Classes 6 January 2022
    Final Exams 10–18 January 2022

    02 Second Semester, AY 2021–2022: February 2022–June 2022]

    Second Semester, AY 2021–2022: February 2022–June 2022

     EVENT  DEADLINE/SCHEDULE
    Pre-Enlistment: Batch Run Not yet available
    Results: Batch Run Not yet available
    General Waitlisting Not yet available
    Departmental Waitlisting Not yet available
    Registration Period 31 Jan–3 Feb 2022
    Start of Classes 7 February 2022
    Change of Matriculation 15 February 2022
    Filing for LOA 10 May 2022
    Dropping 6 May 2022
    Last Day to Withdraw Enlistment 7 February 2022
    Application for Graduation
    (Mid-Year Graduate)
    Not yet available
    Reading Break  
    Last Day to Clear Deficiencies
    (Graduating Students only)
    17 May 2022
    End of Classes 25 May 2022
    Final Exams 28 May–4 June 2022

    03 Mid-Year 2022: June 2022–August 2022

    Academic Calendar: Mid-Year 2022

     EVENT  DEADLINE/SCHEDULE
    Pre-Enlistment: Batch Run Not yet available
    Results: Batch Run Not yet available
    General Waitlisting Not yet available
    Departmental Waitlisting Not yet available
    Registration Period Not yet available
    Start of Classes 20 June 2022
    Change of Matriculation Not yet available
    Filing for LOA  Not yet available
    Dropping Not yet available
    Last Day to Withdraw Enlistment Not yet available
    Application for Graduation
    (Mid-Year Graduate)
    Not yet available
    Reading Break (Sem Schedule) 14–16 July 2022
    Last Day to Clear Deficiencies
    (Graduating Students only)
    Not yet available
    End of Classes 6 August 2022
    Final Exams 9–11 August 2022

    September 2020–August 2021

    03 Mid-year 2021: July 2021–August 2021

    Academic Calendar: Midyear 2021

    Not all dates and deadlines included below, so check the "Events" tab in the CRS home page to see key course-related and registration-related deadlines.
     EVENT  DEADLINE/SCHEDULE
    Pre-Enlistment: Batch Run 1–15 June 2021
    Results: Batch Run 16 June 2021
    General Waitlisting 17 June–25 June 2021 (12nn)
    Departmental Waitlisting 25 June (p.m.)–8 July 2021
    Registration Period 1–2, 5 July 2021
    Start of Classes 5 July 2021
    Change of Matriculation 8 July 2021
    Filing for LOA  
    Dropping 20 August 2021
    Last Day of Payment 23 July 2021
    Last Day to Withdraw Enlistment 5 July 2021
    Application for Graduation
    (Mid-Year Graduate)
    12 July 2021
    Reading Break 29–31 July 2021
    Last Day to Clear Deficiencies
    (Graduating Students only)
    30 July 2021
    End of Classes 20 August 2021
    Final Exams 23–26 August 2021

    02 2nd Semester, AY 2020–2021 [March 2021–June 2021]

    Academic Calendar: Second Semester, AY 2021

    Not all dates and deadlines included below, so check the "Events" tab in the CRS home page to see key course-related and registration-related deadlines. You can view the full Modified Academic Calendar for the Second Semester A.Y. 2020-2021 and Midyear 2021.
     EVENT  DEADLINE/SCHEDULE
    Pre-Enlistment: 1st Batch Run  14 Dec 2020–24 Jan 2021
    Results:1st Batch Run 25 Jan 2021
    Pre-Enlistment: 2nd Batch Run 26 Jan 2021–1 Feb 2021
    Results: 2nd Batch Run  2 Feb 2021
    General Waitlisting 3 Feb-5 Feb 2021 (12nn)
    Departmental Waitlisting 6 Feb–6 Mar 2021
    Registration Period  8–10 Feb 2021***
    Start of Classes  1 Mar 2021
    Application for Graduation 16 Mar 2021
    Reading Break  29 Apr 2021–5 May 2021
    Dropping of course  11 June 2021
    Filing of Leave of Absence  11 June 2021
    Clearing of Deficiencies
    (Graduating Students Only)
    19 Jun 2021
    End of Classes 11 Jun 2021
    Final Exams 14–19 Jun 2021
    ***Extended up to 15 February 2021 (added update 2/10/2021)

    01 1st Semester, AY 2020–2021 [September 2020–January 2021]

    View the Academic Calendar for AY 2020–2021. Retained here just for reference. For Second Semester, AY 2019–2020, kindly go to "Revised Policies: Past Semesters" tab.
  • DIVIDER ONLY

  • REGISTRATION

    (Un)click on the tabs within that to view/close the content. The "Others" tab contains other registration-related transactions such as residency, delinquency, LOA, AWOL, etc.

    • 01 Things to Know/Do Before Pre-Enlisting

      The Computerized Registration System

      • Student pre-enlist using Computerized Registration System. Log in using your DILNET account (see "CRS, UP Mail and DILNET" tab) or (for new students) the temporary access credentials given to them by the OUR/Asian Center/Tri-College Secretariat.

      • During the Batch Run, students freely pre-enlist/cancel their courses, after which they can see if the classes have been granted to them.

      • View Pre-Enlistment Mechanics. This document discusses maximum number of classes to pre-enlist in, general rules of the system (random assignments of slots, priority and ranking system, scheduling conflicts, etc.

      • Pre-enlisting is done via the Student Registration Module of the CRS. This contains information about your enlisted/waitlisted courses, enlistment locking, tracking registration status, among others.

       New Students

      • New Students (first-time enrollees in the program or in their second semester therein) must take CORE COURSES first. Also, if they are employed, they are also generally advised to take six (6) units in their first semester in the program just so they can get a feel first for graduate-level studies, and adjust accordingly in their next semester.

      Graduating Students

      •  Graduating students are advised to read the Graduating Students tab.

      All Students

      • Please review the "Program of Study/Program Adviser" and "Courses, Tracks" tabs for general guidelines on coursework: how many units you can take, if you plan to take courses in other UP Diliman colleges, etc.
      • Always take time to read the announcements on the CRS Home (Log-In) Page to view any updates.

      02 Student Profile, Privacy, Pledge

      • Log in www.crs.upd.edu.ph (CRS webpage) and locate the Preenlistment/Student Registration Module module
      • Read the Privacy Notice carefully and then check the box in the lower portion of the interface. VIEW SCREENSHOT.
      • Upon checking the box, there will be username and password authentication (use your DILNET account; new students should use the temporary credentials given to them by the OCS/OUR/TCS). Fill out the password and then click the “Proceed” button. VIEW SCREENSHOT.
      • You will be redirected to the "Student Profile" module. Fill it out. For the email address, please key in your UP Mail (@up.edu.ph). New students can provisionally use the email they use often: this is how professors and the Office will contact the students.
      • Once done, locate the Student Pledge. Under it, check the box certifying all the information given are correct. After that, click the “Submit Profile” button. VIEW SCREENSHOT.
      • After you submitted your Student Profile, return to the Preenlistment module.

      03 Pre-Enlistment: Procedures

      • In CRS, locate the “Search for a class” box. Type "PS" to bring up Philippine Studies courses at the Asian Center. Use "AS" to bring up Asian Studies courses. All courses should be at the 200-level. You may also check item/tab 13 below.
        • Make sure you've read the rules and guidelines in the "Courses, Tracks"  and "Program of Study/Program Adviser" tabs.
        • Kindly do not confuse PS courses with  PS 21 (undergraduate course offered by a different college).
      • From the Search results, go the course (s) you want and click the “Add to my desired classes” button. VIEW SCREENSHOT.
      • Wait for the departments to process all the preenlisted classes after each Batch Run. If after the Batch Run, you did not get a slot, please try Waitlisting (see below)

      How to Cancel Classes

      • If you need to cancel classes, please go to Registration>FAQs tab to view the process and mechanics.

      04 Waitlisting

      General Waitlisting

      • General waitlisting is done via the "Student Registration" module of the CRS.  During the waitlisting period (see Calendar tab), search for the class(es) you wish and select "Waitlist." VIEW SCREENSHOT.

      • You may also view the entire  Process (with Screenshots), along with mechanics and waitlisting rules.  Check back regularly to see if the waitlisted classes will have been granted.

      • Additional waitlisting guidelines may be found in the CRS Home Page during the Waitlisting period via the "Announcement" tab, but here is the rules of online waitlisting posted on 9 September 2021. You may also view the mechanics via the AskUPD's Facebook album/slideshow.

      Departmental Waitlisting

      • To waitlist during the departmental waitlisting period, please contact the Asian Center faculty teaching the course you wish to enroll it and cc: the Office of the College Secretary. Tri-College Students taking up courses in different UPD colleges are advised to consult the waitlisting rules of the unit (s) offering the courses they wish to enroll in.

      • The granting of classes from the waitlist is the prerogative of the offering unit/college/faculty teaching the course.

      • During the department waitlisting period, only the departments/colleges have the ability to cancel an enlisted course, so you have to email them accordingly. Please refer to "Cancel At" column in your Preenlistment Module to know the offering unit/college from which you can request the cancellation of enlisted course/s.

      05 Lock Enlistment

      • Once you already have the courses you need,  click "Lock Enlistment“ button. This will automatically queue you for online post-advising.  VIEW SCREENSHOT.
      • Locking your enlistment means that you will no longer be able to add or cancel classes or waitlist. Students who don't have any granted classes will not see "Lock Enlistment" button in their pre-enlistment module.
      • It is generally recommended that you add or cancel enlisted classes before locking your enlistment and/or before the actual registration period. When you are adding/cancelling classes, be sure that your enlistment is unlocked.

      06 Post-Advising

      • In post-advising, your program adviser approves/disapproves of your enlisted courses, which must always comply with the Program of Study ("Courses, Tracks" tab). The response of the adviser, if any—what courses to take instead, etc.—will appear in the "Adviser Remarks" section of the Student Registration Module.
      • If you need to contact your program adviser further (outside Student Messaging feature), please view email addresses of Asian Center faculty).
      • For additional details, view CRS screenshots from the University Student Council's Guide to Online Post-Advising (first posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).

      Cancel At

      • "Cancel at" just indicates the office you need to contact in case you do need to cancel (during departmental waitlisting). Students are also advised, as much as possible, to ascertain and finalize their class schedules before paying.

      Student Messaging

      • A new feature of the CRS (Second Sem, AY 2020–2021), this allows students to explain as applicable why they need to take such a course (presumably if it's not included in the Program of Study). The adviser can then reply as necessary and/or decide there and then. The response of the adviser, if any, will appear in the "Adviser Remarks" section of the Student Registration Module (This paragraph added 2/6/2021).

      07 Assessment

      • After students are post-advised, students will be automatically queued for assessment—how much to be paid— in their home units. For students with scholarships, see below. Please wait for/check the assessment results in your CRS page.
      • Students with scholarships can lock their enlistment for post-advising but they also have an option to hold the assessment if they are still waiting for his/her scholarships to be tagged. Status will remain locked. Their assessment will be handled by the OUR.
      • Students who have zero payables [generally undergraduate students under the Free Tuition Law] will be automatically tagged as "Officially Registered." Students with payables will have to generate their own payment slip (see below).

      08 Getting/Generating the Payment Slip

      • You cannot generate the payment slip if you have not yet been assessed. So please wait and check back regularly to see if have now been assessed/ready for payment.
      • Locate the "Settlement of Outstanding Transactions" module. Inside the module, hover to the left side of the screen, then click the “New Payment”button. VIEW SCREENSHOT.

      • This will generate the Payment Slip. Read the instructions on the Payment Slip carefully. Take note of the account number, account name, and the mode of payments that are allowed. You may also generate a payment slip for multiple transaction. VIEW SCREENSHOT.

      • Once you click the button, a new interface will pop up. Check the box beside the Transaction, then click the “Save” button. Click the “Print Slip” button on the right side of the screen. VIEW SCREENSHOT: SAMPLE PAYMENT SLIP.

      • Print or download the PDF of your payment slip. For additional guidance with screenshots, view the Payment Infographics from the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).

      09 Payment Options

      Please choose your preferred payment method for tuition and related fees. You may watch this video for an overview of the first three options. Requires Facebook log-in. For additional information, including payment for late tuition, please visit the Tuition & Payments tab.
      • Via Landbank Linkbiz

         View Steps or click https://bit.ly/StepsforPaymentthruLinkbiz
            • Account number pertains the account number of the payor.
            • Account code is the account number of the UPD Revolving Fund, which can be seen when you generate the payment slip via CRS (see "registration tab). This is for registration-related transactions via CRS (tuition, dropping, residence, LOA, etc),
        Other non-enrollment/non-CRS transactions (see non-CRS tab) may require a different account code, which will depend on the SOA/Billing Statement that will be issued to you by the office you're contacting. Please coordinate with them as necessary.
      • Via Online Payment***

        View process: https://bit.ly/OnlineBankTransfer
        For online payments, Landbank  accepts payments only through the PESONET system. Payment made through Instapay bank transfers will not be registered/validated. See list of banks below who have waived transaction fees.
      • Via BPI Mobile App

        Starting 25 March 2021, students can pay tuition and other fees via the BPI's Mobile App. According to BPI's Facebook post, "scroll down from the login screen of the app, tap “Pay eGov”, select the University of the Philippines, and pay the fee. Learn more: https://www.bpi.com.ph/online/e-gov" (3/28/2021).
      • Via Direct Bank Payment

        View process: https://bit.ly/DirectBankPayment

      —There will be no on-site payment transactions at the UP Cash Office—

      10 Encoding the Payment Details

      • Once payment is successful, return to "Settlement of Outstanding Transactions" Module. 
      • Locate the “Add Payment” button in the lower portion of the screen, along “Proof of Payment”, and then a new interface will pop up. Fill out all the boxes in the interface correctly/completely. Then click the “Save” button. VIEW SCREENSHOT.
      • Then upload your proof of payment (for tuition only) in this Google Form (http://crs.upd.edu.ph/links/uploadpayform). You will also have to upload the Payment Slip, student number, the semester and academic year. For miscellaneous fees, send the proof of payment to This email address is being protected from spambots. You need JavaScript enabled to view it. (Source: UPD Cash office Facebook post, 15 Sept 2021)
      • Wait for the Cashier to validate your payment. Validation will be reflected by a checkmark that will replace the box beside the date (see screenshots below). Average validation time is 3 to 5 days. You will see "Registered." You may follow up with the Diliman Cash Office via their Facebook Page, or via email: This email address is being protected from spambots. You need JavaScript enabled to view it.
      • For additional guidance with screenshots, view the Payment Infographics from the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center).

      11 Printing the Form 5

        • By now you should be "Registered" as indicated in your CRS. Go to "Settlement of Outstanding Transactions" module. Inside the module click the “Completed Transactions” tab. VIEW SCREENSHOT.
        • Select the Academic Year of your payment. Write the full year (e.g. 20xx), not xx or yy. Then click the “Load Completed Transactions” tab. Select the “Print Form” on the right side of the screen. VIEW SCREENSHOT.
        • Print or download the PDF of your Form 5. Always keep a copy for reference, and as proof of your registration in the current/last semester.
        • View additional guidance on Form 5 printing courtesy of the University Student Council (posted as photos on the USC Facebook Page, and converted into PDF by the UP Asian Center). You may also view screeshots via the guide prepared by the AskUPD initiative of the OVCSA.

      12 Tips: Ensure CRS Shows 'Registered' | Keep Copy of Form 5

      Please make sure to complete the entire registration period so much so that your CRS home page tags you as "Registered." Not being registered in the present/coming semester may lead to delinquencies/accountabilities that can affect your ability to enroll the next semester.
      Also, whatever transaction you initiate in CRS, please be sure to complete it or at least never leave it hanging/incomplete. This may also lead to delinquencies/accountabilities later in the semester or in the next.
      Lastly, please always keep a copy of your Form 5 so that in case of CRS technical issues, you can present proof of enrollment in the current/last semester.
    • Delinquencies/Accountabilities

      What are delinquencies/accountabilities?
      Accountabilities/delinquencies pertain to incomplete requirements or is the result of an incomplete process. For instance, if you haven't paid yet, this may carry over to the next semester. Accountabilities/delinquencies generally prevent your from completing the registration process. Common delinquencies/accountabilities include/involve: OTR (Official Transcript of Records) and BC (Birth Certificate).
      Students with unsettled academic delinquencies are not allowed to enlist additional classes, have their enlistment locked, and proceed to payment. Such academic deliquencies must be settled first before students can proceed to enrollment.
      Students with accountabilities— such as unreturned library books, unpaid fees, etc.—may still enlist additional classes and lock/validate their enlistment, but cannot be assessed until they settle their accountabilities.
      How do I know if I have delinquencies/accountabilities
      Students can view these delinquencies and/or accountabilities in the "To be settled at" column in the Delinquencies tab in the CRS (Bullet point added 2/2/2021). This indicates the office that handles such transactions and delinquencies. Note that the CRS team itself cannot resolve these delinquencies/accountabilities. If necessary, please review the procedures for such a transaction, and contact the appropriate office/person/department.
      How do delinquencies/accountabilities affect my ability to register?
      Students with unsettled academic delinquencies are not allowed to enlist additional classes, have their enlistment locked, and proceed to payment. Such academic deliquencies must be settled first before students can proceed to enrollment.
      Students with accountabilities— such as unreturned library books, unpaid fees, etc.—may still enlist additional classes and lock/validate their enlistment, but cannot be assessed until they settle their accountabilities.
      What can I do with ineligibility/accountability/deficiency status of my CRS?
      Ineligibility tags are now continuous: once you are tagged as ineligible, it will be carried over to the succeeding terms unless you have it removed. You really have to have it removed before the registration period; please contact the unit(s) who have tagged you, and inquire about how to remove the delinquency and/or accountability, for they only have the privilege to lift it. The procedure varies depending on the reason so try to be there early or contact the office concerned if there are requirements you need to bring. You can log in anytime using your CRS account to see the current status of your delinquencies/accountabilities (Copied from AskUPD FAQs, 1/26/21). You may also view the Delinquency Tab in the FAQs subtab.

      Enrolling in Residency: MRR & Penalty Courses

      • Policies on Residency: MA & PhD

         Click on the relevant tabs to open/close the content. Policies specific to the MA or Phd programs are found in the appropriate tab.

        Residence: A Definition

        Residence refers to a student's status (to which one should enlist), and to the time spent by a student in the graduate program. The Maximum Residency Rule (MRR) pertains to the maximum time allowed a student to finish his/her MA/PhD degree.

        Latest Policies: Residency

        Latest Policy: 6 September 2021

        The following academic rules/policies remain suspended for the First Semester/Trimester  AY 2021-2022. This is from OVPAA Memo 2021-122, 6 September 2021.
        a. Academic delinquency rules – warning, probation, dismissal, permanent  disqualification
        b. Degree program retention rules
        c. Maximum Residence Rule (MRR)

        Latest Policy: 2 June 2021

        The following semesters will NOT be counted towards the Maximum Residency Rule (Source: BOR Meeting 1361, 2 June 2021)

            • Second Semester, AY 2019–2020
            • First Semester, Academic Year 2020–2021
            • Second Semester, Academic Year 2020–2021)

        Why, and when can and should I enroll for residence?

        When it pertains to a student's status, enrollment for residence can be done anytime during the semester. Even when they are reviewing for the comphrehensive/qualifying exam or doing research for their MA thesis or PhD dissertation, students must at least be in residence; otherwise, they could be tagged as AWOL.

        Residency During Thesis/Dissertation Writing (Including Proposal Writing)

        When the student is conducting research and/or writing his/her thesis/dissertation (including proposal) after the sem s/he first enrolled in AS/PS 300 or PS 400, a student must always be in residency. This residency requirement extends to the semester s/he expects to pass the final defense.

        Residency and Graduating Students

        One of the requirements for graduation is that a student must be enrolled in residency at least one (1) year prior to the granting of the degree. Please see "Graduating Students" tab for more information.

        Penalty Courses

        Students who exceed their MRR (Maximum residency rule) will have to take a three-unit penalty course for every two years (reckoning starts once MRR is exceeded).

        Paying for Residency

        To see how you can pay,  view the "Payment" tab. Amount will also depend on whether you opt to have library privileges during your residency (i.e. if you can still borrow books). Enrolling for residency is subject to some of the regular registration procedures (i.e. post-advising, assessment, generating payment slip, etc.)
      • Residence and Extension Thereof: MA Students

        How to Apply for Residency: MA

        Do inform your adviser of your intention to apply for residence and follow the process for applying for residence (as a status). Here is a more detailed look at the process courtesy of the Registrar's Office.
        Please do not forget to inform the OCS if you will have library access/privileges during your residency. Either will be reflected when you are assessed.

        When do I need to enroll in residency?

        Students enlisted in a course are automatically in residency. But students must specifically enroll in residency when they are:
          • Taking up their comprehensive exams for that semester
          • Continuing their thesis writing/research, even when they are just revising their thesis, OR
          • Removing/finish a grade of 4.0 or INC (assuming they are not taking other courses at the present semester)

        Residence: how long do I have to finish my MA?

        Latest Policy: 2 June 2021
        Degree program retention rules are suspended, as are the delinquency rules on warning, probation, dismissal, permanent disqualification  (Source: BOR 1361st Meeting, 2 June 2021)
        General (Pre-Covid-19 Policy)
        The time limit for the completion of all master’s requirements shall be five (5) years. The counting of the period residence shall start from the student’s first enrollment in a graduate course after admission into the master’s program and shall include all leaves of absence from the program.
        The regular period for completion for a graduate student transferring from another university shall be reduced by one (1) semester. If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.

        Disqualification from the Program

        Latest Policy: 2 June 2021
        Degree program retention rules are suspended, as are the delinquency rules on warning, probation, dismissal, permanent disqualification, owing to the fact that three semesters (see above) are not counted towards MRR  (Source: BOR 1361st Meeting, 2 June 2021).
        General Rule
        Any student who fails to complete all requirements of the degree within the regular period and any approved extension thereof shall be disqualified from the Master’s program.

        Extension of Residence and Penalty Courses (MA)

        In meritorious cases, application for extensions of residence beyond the regular period of completion may be approved by the Dean upon recommendation of the Program Adviser or Thesis Adviser. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions extend more than five (5) years.
        The student granted an extension shall take additional units of graduate courses in his/her area of specialization at a rate of three (3) units for every two (2) years of extension or a fraction thereof.

         

         

      • Residence and Extension Thereof: PhD

        How to Apply: PhD Students
        For PhD students (only), kindly refer to this flowchart. The document referred to in the flowchart pretains these Doctoral Program Guidelines (p.8). You also have to fill out this form as Step 2 (Informing the Secretariat). Kindly note the requirement to upload your program adviser's approval. Please do not forget to indicate or inform the TCS if you will have library access/privileges during your residency.
        Maximum Residency Rule and Other Protocols
        The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a Bachelor’s degree or a Master’s degree in an unrelated discipline.
        The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the doctoral program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another University shall be reduced by one (1) semester.
        If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
        Residency Requirements
        PhD students must be enrolled in residency during the following:
              • During candidacy period
              • Defense of the research proposal
              • Duration of dissertation research
              • Oral defense of the dissertation
        In general, when students are not taking in courses but is doing dissertation research, completing/removing for a course (INC/4.0), reviewing for the compre/qualifying, should enroll for residency. Failure to do so may mean the students will be tagged as AWOL.
        Extension of Residence and Penalty Courses: PhD
        In exceptionally meritorious cases, extensions of residence beyond the above regular period of completion may be approved by the Dean/Director upon the recommendation of the appropriate bodies. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. The student granted an extension shall take additional units of graduate courses in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
        Disqualification
        Any student who fails to complete all the requirements within the regular residency period and any approved extension thereof shall be disqualified from the program.

      Leave of Absence (LoA)

      Procedures: LOA and Extension Thereof
      View flowchart for application of Leave of Absence (starts via CRS). Final step in approving LOA applications will come from the Dean (OUR Memo MVPLO 2020-13, 9/23/2020).
      If you are extending your LOA, please view the procedures. Deadline for filing of LOA for the Second Semester, AY 2020–2021 is on 27 May 2021. It was also suspended for First Semester, AY 2020–2021 (OVPAA Memo 2020-92,  8/20/2020).
      If you are looking to return to your studies (from LOA or AWOL status), please view the requirements at the separate "Returning from LOA/AWOL" tab.
       Guidelines for LOA Application
      A student who does not intend to enroll in a semester may apply for a leave of absence (LOA). This also applies to a student currently enrolled and intends to withdraw his/her enrollment for the rest of the semester. A student on leave of absence does not sever his/her ties with the Center. 
      The leave may be approved for a period of one (1) year but may be renewed for at most another year.
      If a student withdraws after ¾ of the total hours prescribed for the subject has already elapsed, the faculty member may submit a grade of “5” for the subject if the class standing up to the date of withdrawal is below “3”.
      A student returning from a leave of absence shall declare in writing his/her intention to enroll to the University Registrar through his/her college secretary. The latter shall write the remarks “From LOA” on the student’s Form 5.
      A student who wishes to be readmitted after a leave of absence (LOA)/absent without leave (AWOL) from a Master’s Degree program must apply in writing to the Dean. See "Return from LOA/AWOL" tab.
      ***Before applying for a LOA, ensure that you have settled your accountabilities (unpaid classes, unfinished ChangeMat, unpaid dropping applications, unpaid residence applications, and tag of academic ineligibilities). Please consult with your adviser for your plan to apply for LOA. It is the responsibility of the student to inform their instructors and home unit of their intent to be officially on leave.

      How long can you be on LOA?

      Only a maximum of 1 year can be applied for LOA at a time. This translates to 2 consecutive terms for Regular ad Spring Asia students, while 3 for MBA and MS Fin students.
      • A student can extend their previous LOA application for a maximum of 1 year.

      • A student can only be continuously on leave for a maximum of two (2) years. This translates to a maximum of 4 terms for Regular and Spring Asia students, while 6 for MBA and MS Fin students.

      • Regular and Spring Asia students cannot apply for a LOA for their Summers terms.

      How can I process academic matters while I’m on LOA?
      Students officially on leave cannot participate in registration activities (e.g., preenlistment, eprerog, changemat, drops). They must be readmitted first before they can register again.
      Students with lapsing 4.0 and/or INC grades who are officially on leave will not be able complete or remove those grades. They must be readmitted in order for them to complete or remove their 4.0 or INC.
      What will happen if I miss readmission before my LOA period ends?
      A student on LOA needs to be readmitted on or before its approved period ends; otherwise, he/she would be considered AWOL.
      The information starting from **** is copied from the FAQs compiled by AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021)

      Returning from LoA

      Return from LOA

      Requirements and Forms
      View requirements for readmission (process and forms) from Leave of Absence and AWOL. See Item 1, Letter  C and Letter J. This memo also covers readmission protocols for "changing Program with college" and various transferees. Health Declaration Form and Student Directory Form are found in the "Student Forms" tab. 
      Notice and Latest Policy: 14 July 2021: The UPDATED PEHA Guide for AY 2021-2022 is now available at the OUR website (available from the "view requirements" link above). Those who sent their PEHA requirements through email (This email address is being protected from spambots. You need JavaScript enabled to view it.) BEFORE JULY 15 are NOT REQUIRED to resubmit. You will receive your Certificate of Compliance ON OR BEFORE July 16, 2021.
      Process
      The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs
            1. Download and fill out the Accomplished Return from LOA Form.
            2. Download and fill out the Student Directory with your photo attached.
            3. If returning from LOA for more than 1 semester or if the reason for filing the LOA was due to health/medical reasons regardless of the number of semesters, send a copy of your certificate of compliance from the UP Diliman Health Service. You can find the guidelines here.
            4. Send scanned/soft copy of the required documents to your college.
            5. Your college will then evaluate your submitted documents, and upon verification that your submission is in order, you will be notified by the college of your admission/readmission.
            6. Your college then sends a soft/scanned copy of your college admission slip and your other requirements to Office of University Registrar (OUR), Admissions and Registration Division (ARD).
            7. OUR ARD will send a scanned copy of your University Admission Slip (UAS) and a copy of your temporary CRS account (for new students) back to your college.
            8. Your college will notify you about the status of your admission/readmission. Please make sure that you have indicated your active email address correctly in your Student Directory.

      Absence Without Leave (AWOL)

       Absence Without Leave (AWOL)

      A student who withdraws from the Center without a formal leave of absence [considered on absence-without-leave status or AWOL] shall have his/her registration privileges curtailed or entirely withdrawn.
      Students on AWOL status for one (1) academic year will undergo reassessment before a decision to readmit is made; while those on AWOL status for more than one (1) academic year will be disqualified from the program. Please see "Return from LOA/AWOL" section below for procedures and requirements.

      Here are the procedures for the Online Payment of the AWOL Fee.

      Returning from AWOL

      Return from AWOL

      Requirements and Forms
      View requirements for readmission (process and forms) from Leave of Absence and AWOL. See Item 1, Letter  C and Letter J. This memo also covers readmission protocols for "changing Program with college" and various transferees. Health Declaration Form and Student Directory Form are found in the "Student Forms" tab.
      Notice and Latest Policy: 14 July 2021: The UPDATED PEHA Guide for AY 2021-2022 is now available at the OUR website (available from the "view requirements" link above). Those who sent their PEHA requirements through email (This email address is being protected from spambots. You need JavaScript enabled to view it.) BEFORE JULY 15 are NOT REQUIRED to resubmit. You will receive your Certificate of Compliance ON OR BEFORE July 16, 2021.
      Process
      Prepare the following documents:
            1. Screenshot/soft copy of the proof of  payment of AWOL fee and soft copy of the filled-out Payment Slip (click here to view the instructions on how to pay and to download the Payment Slip)
            2. Soft copy of your ***certificate of compliance from the UP Diliman Health Service if AWOL for more than 1 semester (click here to view the detailed instructions)
            3. Scanned copy of your filled-out Student Directory with photo (you may download here)
      You need to process your college readmission and then secure a university admission slip at OUR Admissions Section. Then, you may process your residence at your college.
            1. Student goes to College for request for re-admission from AWOL.
            2. College Student Records Evaluator gives list of requirements.
            3. Submit the following requirements to ARS-OUR for issuance of University Admission Slip:
              • College Admission Slip
              • Medical Certificate from UPHS (for AWOL of more than one semester)
              • Accomplished two student directory with photos
              • Photocopy OVCAA Approved appeal for re-admission (for AWOL of more than one semester)

                8. Student submits the College copy of the University Admission Slip to the College SRE
      The information above (Process) is copied verbatim from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/21).

      Shifting from Thesis to Non-Thesis (or Vice Versa)

      Transfer From Thesis to Non-Thesis Track (and Vice Versa)

      New Policy: 13 September 2021

      In its online meeting on 9 September 2021, the Asian Center Faculty Council approved the shifting by students from the thesis to non-thesis track even after they have already taken 18 or more units. 
      Shifting from the thesis to non-thesis track shall be allowed for students in the Philippine Studies and Asian Studies Master of Arts Programs:
            • at any stage of their academic work, regardless of the number of units earned, or whether they have already passed the comprehensive examination, and/or enrolled in the thesis course (AS/PS 300);
            • who have returned from AWOL status and gained good standing in latest enrolled semester, and have no pending liabilities (as reflected in the Computerized Registration System).
      Those who have exceeded the maximum residency under their original POS must secure a waiver approval from the Asian Center or the Committee on Student Admissions, Progress and Graduation (CSAPG) before they can be allowed to shift.  These guidelines supersede the previous internal policy on shifting and shall take effect immediately.
      Steps/Process/Forms
      To implement this new policy,
          • Shiftees must submit the relevant form to be provided by the Office of the College Secretary (OCS) and wait for official approval before taking courses under the new program.
          • Program advisers must review the shiftees’ POS and endorse the qualified applications to the OCS and the Dean.
          • OCS shall endorse the applications of qualified shiftees to the Dean and the OUR.

      Cross-Registration · Special Student Without Credit

      CROSS-REGISTRATION and SPECIAL STUDENT WITHOUT CREDIT

      Latest Policy: 6 September 2021
      Given the remote mode of teaching and learning, students may be allowed to cross register course/s in other CUs, or other Universities if allowed, even if they are enrolled  in their home unit, subject to university procedure on cross-registration (Source: OVPAA Memo 2021-122, 6 September 2021)
      Asian Center/Tri-College Students

      If you wish to cross-register to another UP Constituent Unit (e.g. UP Baguio), please consult your program adviser and submit this form. Allow enough processing time so that by the time enlistment starts, you already have the necessary documents. Kindly consult also with the procedures from the UP campus you wish to cross-enroll in.

      Students Outside The UP Asian Center
      If you wish to take courses at the UP Asian Center as a non-regular (i.e.  student, you may do so as any of the following
            • Cross-Registrant from Other UP Constituent Universities (UP Baguio, UP Tacloban, etc.)
            • Cross-Registrant from Other Schools/Universities
            • Foreign Cross-Registrant from Other Schools and Universities
            • Special Student Without Credit
      View definitions and rules governing these student classifications. Please view the requirements and procedures for each (OUR page).
      All of the above (non-AC students) are subject to the availability of slots and approval of the offering college (i.e. UP Asian Center). If you are already enrolled in another program/university, you cannot opt to be a Special Student Without Credit. Special Students Without Credit must also submit standard application requirements for admission. See "Admissions" page for requirements and deadlines. 
       

      Late Registration

      Late Registration
      For late registration, write a letter explaining your reason for late registration and email the Office of the University Registrar
          1. Address the letter to Prof. Maria Vanessa Lusung-Oyzon, PhD, of the Office of University Registrar (for students covered by Free Tuition); or to Chancellor Dr. Fidel R. Nemenzo (for other students)

          2. Proceed first to consult with the College Secretary to get an endorsement of your letter from your college. 

          3. Submit the endorsed letter to OUR at This email address is being protected from spambots. You need JavaScript enabled to view it. for verification, assessment, and approval.

      Change of Matriculation

      Change of Matriculation: Process and Deadlines
      Change of matriculation (ChangeMat or CoM) is the addition or cancellation of a subject/course or change of section after a student has been officially registered. This is different from mere cancelling of slots/classes before or during enlistment and waitlisting period. Within the allowed period (see Calendar tab), a change of matriculation may be considered if:
            • Student was ill-advised
            • Student lacks prerequisite for the subject;
            • Student’s class schedules are in conflict; or
            • Class was dissolved.
      Here is the New Change of Matriculation procedures and guidelines. According to the USC Facebook album on Change on Matriculation, please:
        1. Consult your program adviser about your plans to apply for change of matriculation
        2. He or she will approve of your COM based on the four reasons above.
        3. Log in to your CRS and proceed to "Change of Mat Locking" under the "Enlistment/Registration" module.*
        4. After the marking of classes as cancelled (C) or added (A),* group/lock your COM.** This should now appear in your adviser's CRS account, but you may message him/her to say that you are now able to be post-advised. Once advised, you will be automatically queued for assessment. Proceed with the payment process (generate payment slip, etc). if applicable.
        5. You may view the current status of your classes in the following: Change of Mat Locking> Change Mat Transactions.
      *For good measure, it may be advisable to email the Office of the College Secretary/Tri-College Secretariat about your COM. Also, kindly note that your adviser can only cancel the course (s). Only the OCS/TCS can enlist you in another course. The locking/grouping is found from the COM document from the College of Social Work and Community Development.
      View pre-COVID-19 procedures for change of matriculation (Added here just for reference).
      Other Rules/Guidelines on Change of Matriculation***
      First, the offering unit enlists/cancels the class. If your status is not yet “officially registered” (not yet done with registration process), you cannot apply for ChangeMat.
      No change of matriculation shall be allowed after one (1) week of regular class meetings[Revised UP Code: Art. 353 as amended at 232ndUC Meeting: 04 May 1967, BOR Meeting: 29 May 1975].
      Once available, you can proceed to “Change of Mat Locking” module on CRS where you can group and lock CoM. Once locked, your CoM will automatically queue for Advising and then for Assessment.
      Once fully assessed, you can proceed for payment of your change mat by generating the payment slip through CRS’s “Settlement of Outstanding Transaction” module.
      Note that students under the Free Tuition do not pay for CoM. Other CoM transactions such as Change of Schedule due to dissolved classes also do not pay for CoM.
      ***The steps/information above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021)

      Withdrawal of Enlistment

      Withdrawal of Enlistment

      During Enlistment Period
      If you decide to not push through your enrolment, you have the option to withdraw your enlistment directly through the “Pre-enlistment” module of CRS. Please inform and consult your college secretary / adviser as well.
      After Enlistment
      If you are already registered and you would like to not push through  with your enrolment, you have to write a letter to the Office of University Registrar addressed to Prof. Maria Vanessa Lusung-Oyzon, PhD, with attached certificate or letter of no-attendance from professors handling the classes you are canceling. Please inform and consult your college secretary / adviser so they can guide you with the process. 
      The information above is copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021)
      What can I do if I want to withdraw my enlistment but the enlistment period has lapsed?
      If you are already registered and you would like to not push through  with your enrolment, follow the steps instructed:
      College-level unlocking of enlistment

      • Write a request letter or email to check with your college secretary if they can still unlock your assessment.
      • If they can unlock your assessment, request for removal of current enlistment.
      • Take the option to apply for residency or for LOA

      CRS-level unlocking of enlistment

      If your college cannot unlock the assessment, you have to write a letter to the Office of University Registrar addressed to Prof. Maria Vanessa Lusung-Oyzon, PhD, with attached certificate or letter of no-attendance from professors handling the classes you are canceling. Please inform and consult your college secretary / adviser so they can guide you with the process.

       
    • FAQs on Courses 1

      Please see also FAQs on Courses 2 below, which covers course-related rules/concerns.

      FAQs: Access to CRS

      Your CRS account is accessible via your DILNET account. Please see "CRS, UP Mail and DILNET" tab. You may view the answers to the following questions in the CRS FAQ page.
      1. Why can't I access the CRS?
      2. What is the meaning of "Please enter your UP DilNet login credentials"? 
      3. What is the meaning of "You do not have permission to use this application"?
      4. Why do I need to logout?
      5. Why shouldn't I save my password to the browser cache?
      6. Why can't I click on a button?

      FAQs: Change of Matriculation

      FAQs on Change of Matriculation (copied from CRS FAQs)

      Please take note the quarantine conditions may have changed many of these steps. Kindly refer to the new Change of Matriculation flowcart in the main ChangeMat tab in "Others". Kindly review it as well to know who to contact/what to do to resolve any problems.
        1. Do I have to pay anything for a ChangeMat transaction?
          Yes, but there are various factors to consider for the total fee(s) to be paid. Consult OUR for more information. Students eligible for Free tuition (undergraduates) do not need to pay for the COM fees.
        2. Where can I get a ChangeMat form?

          As of Second Semester, AY 2011-2012, the process of Change of Matriculation has been automated. The Change of Matriculation form (aka Form 26A) can only be obtained after being assessed by either your home unit or the OUR.
        3. I just discovered that I have an unsettled ChangeMat transaction in the past. How do I settle this?

          If you have already paid for that ChangeMat transaction, proceed to AIS Section and present your Form 26A (for whatever class you enrolled in).
        4. What if I lost my Form26A?

          You may ask for a copy from the Cashier, the Accounting office, or your instructor (for the class you enrolled in).

      How do I know which courses are available each semester?

      Each semester, the UP Asian Center conducts a survey among the students to help determine the courses available in the current/coming semester. Eventually, these are finalized and then uploaded to the CRS before pre-enlistment, though a few courses may be added or removed even during the pre-enlistment or registration period itself.

      Can I still enroll in course X even if I got an INC in course Y that is a prerequisite of course X?

      For First Semester, AY 2021–2022 at least, "a student enrolled in a course in AY 2020-2021 that is a prerequisite to another shall  be allowed to enroll in the latter course for credit in AY 2021-2022, despite having a  grade of INC. University policy on waiver of prerequisites may be followed in evaluating  enrollment in course/s where the prerequisite course/s has no grade or is DRP" (Source: OVPAA Memo 2021-122)

      Can Asian Center students take undergraduate courses?

      In principle, graduate (MA/PhD) students are not allowed to enroll in undergraduate courses (100-level courses or below, such as PS 21).

      How many units can/should M.A./PhD students take per semester?

      The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses, and for a part-time student it shall be six (6) units. Six units is recommended for new students, and for students who need to balance work and school. See program of study for total number of units per program.
      For their first semester, new students, especially if they are working, are advised to take on only a six-unit load (two courses) to help them adjust to, and get a feel for, the level and rigors of graduate school, and help balance work and school. They can later on decide to take more courses, especially if they will study full-time.
      View General Rules on Academic Load. While pacing oneself is a good idea, please also be mindful of the Maximum Residency Rule. See "Residency" tab for details.

      How do I cancel classes?

      Cancelling Classes During Pre-enlistment  and General Waitlisting Period

      • Students can cancel classes themselves during pre-enlistment and during the General Waitlisting period (in CRS).  Just remember that once a student is post-advised, the enlistment can no longer be unlocked by the student. Do not unlock until you have all the (right) subjects you need.

      Canceling Classes During Departmental Waitlising

      • During the department waitlisting period, only the departments/colleges have the ability to cancel an enlisted course, so you have to email them accordingly. Make sure that your enlistment is unlocked.  The “Lock/Unlock Enlistment” button can be seen at the bottom-right of the My Waitlisted Classes section.So if an Asian/Philippine Studies major of the Asian Center wants to cancel, say, a course, in the Department of Political Science, he or she has to contact the said department to cancel that class. Please refer to "Cancel At" column in your Preenlistment Module to know the offering unit/college from which you can request the cancellation of enlisted course/s.

      Can other M.A. students in UP Diliman take courses @ UP Asian Center?

      Subject to any restrictions posted in the CRS (e.g. "For Asian Center students only") and to the approval of their own program adviser/home unit or department or college, other UP Diliman graduate (MA or PhD) students can enroll in Asian Center courses.

      How do I view and enlist in courses from other colleges?

      For electives, Asian Center students can take other region- or country-specific courses in the Asian Center but note that the Program of Study sets limits on the number of electives that can be taken.
      At any rate, you may always pre-enlist in a course without consulting your program adviser/program of study, but there's a chance he/she may remove an enlisted class (es) at the online post-advising stage during registration period. In essence, any departure from the Program of Study will have to be approved by the program adviser.
      View Course Offerings of Other Colleges. Type the course name in CRS when looking for these course (s) during (pre)enlistment.

      I have an accountability/deficiency. How do I resolve this?

      What can I do with ineligibility/accountability/deficiency status of my CRS?
      Please contact the unit(s) who tagged you, and inquire about how to remove the delinquency and/or accountability, for they only have the privilege to lift it. For instance, if you have an unreturned book, your accountability will only be removed by the library in question. If you have an unpaid transaction, you have to settle it via the Cash Office.
      The procedure varies depending on the reason so try to be there early or contact the office concerned if there are requirements you need to bring. You can log in anytime using your CRS account to see the current status of your delinquencies/accountabilities (Copied from AskUPD FAQs, 1/26/21).
      Note that ineligibility tags are now continuous: once you are tagged as ineligible, it will be carried over to the succeeding terms unless you have it removed. You really have to have it removed before the registration period. For additional information about delinquencies/accountabilities, please go to the "Registration>Others" tab.

      How to figure out what's wrong, how to fix it, or who to contact

      Tips to Figure Out What's Wrong and/or to Prevent Problems

      You may encounter different issues in your CRS, your registration, and the like, but to reduce the likelihood of these problems, you can:

          1. Be familiar with, and complete, any and all of the procedures (as indicated in the Student Corner). Sometimes, a problem happens because of a missed/skipped/incomplete step.

          2. In line with tip # 1, remember that some  transactions, especially those concerning CRS, are contingent on one another. For example, accountability A will affect your ability to register for the next semester.

          3. Even if tip #  1 does not work, by knowing the basic procedures, you will at least know who to contact since you are now aware which office/department/section handles what. This can help speed up the response/resolution time. If you contact the wrong person/office, that is already time lost. He or she will eventually, at any rate, refer you to the right person/office. In short, as they say, it is best to go straight to the source.

          4. Always monitor your CRS account regularly to see if you have delinquencies/accountabilities, and/or to check your registration status. If possible/avoidable, do not wait until the end of the semester to manage these problems (if any). This way, you can have more time to address them. To be fair though, sometimes some problems will really only crop up at the end

          5. Save a PDF copy at least of your Form 5. This serves as (additional) proof that you are officially registered for a particular semester.

      AskUPD and Official CRS Facebook Group

      AskUPD and Official CRS Facebook Group

      If all else fails, and you really don't know who to contact, please seek the advice of the Office of the College Secretary and/or the Tri-College Secretariat. At the same time, you may consider sending your queries to any of the following:
      AskUPD is an initiative of the Office of the Vice Chancellor for Student Affairs. Please refer to the Student Services tab. AskUPD also has a Facebook group that you can join. View the AskUPD Facebook page.
      Please redact any personal information (Student Number, DILNET user name, etc) when sharing any screenshots and the like.
      Official CRS Facebook Group is maintained by the Office of the University Registrar. It is however a forum where you can share your questions and everybody, not just the employees of the OUR, can offer tips, answers, suggestions. View Facebook Group.
      Please redact any personal information (Student Number, DILNET user name, etc) when sharing any screenshots and the like.

       

      A How-to-List: How Do I.....?

      This tab covers the procedures or matters that do not have a separate tab.  Please note that some parts of the procedures may have changed due to quarantine. For questions or specifics, kindly coordinate with the Office of the College Secretary (MA students) or the Tri-College Secretariat (PhD students).

      FAQs on Courses 2

      Overview of Program Stages: MA

      The Big Picture: Overview of Program Stages/Requirements: MA

      Here are the main steps to obtaining your master's degree. View the rules for each in their respective tabs and download applicable forms in the "Student Forms" tab.
      1. Completion of Coursework (core courses first), including language requirement
      2. Apply for, Review, Take and Pass Comprehensive Exam
      3. Apply for Graduation (Non-Thesis Students)
      4. Enrollment in AS 300/PS 300 (Thesis Students) and Residency Every Sem Thereafter Until Graduation
      5. Request for Thesis Adviser
      6. Constitution of Thesis Committee
      7. Thesis Proposal
      8. Research, Writing/Revising
      9. Oral Defense
      10. Revisions (if any)
      11. Apply for Graduation
      Please focus not just on academic requirements but also on administrative procedures (e.g. residency requirements, rules on absences, etc.) to help ensure a smooth process.

      New MA student? Take these courses first

      Asian Studies (AS) Majors

      AS majors (especially if they have full-time employment) must finish the four core courses— AS 201, AS 201a, AS 210, and AS 299—first before enrolling in any other courses. However, starting this coming semester, AS 210 can only be taken after finishing AS 201 and AS 201A.
      Generally, new students who are employed full-time are advised to take only six units in their first semester, just so they can get a feel for graduate-level coursework.
      Given the rule on AS 210, new students can take the following in their first semester: 
            • First semester in the program:  AS 201, AS 201A
            • Second semester in the program: AS 210 and AS 299

      Philippine Studies (PS) Majors

      New PS majors in their first semester in the program (especially if they have full-time employment) are advised to take the core courses as follows:
            • First semester in the program: PS 201 or PS 219 and PS 202
            • Second semester in the program: PS 201 or PS 219 and PS 299
      If you wish to take more than six units per semester and take on a full-time load (9 units and up, please consult  with your program adviser/Office of the College Secretary. In general though, new students are advised to take six units first to get a feel for graduate-studies academic load.

      Graduating students, please read this

      If you are expecting to graduate this semester, please visit the "Graduating Students" tab.

      M.A. Courses: List and Descriptions

      Asian Studies

      View list and descriptions of all Asian Studies courses. Type "AS" in CRS to view courses (to be) offered in the coming semester. Make sure to select the correct semester/academic year from the dropdown menu. Go to CRS.

      Philippine Studies

      View list and descriptions of all Philippine Studies courses. Type "PS" in CRS to view courses (to be) offered in the coming semester. Make sure to select the correct semester/academic year from the dropdown menu. Go to CRS.

      What are the courses that I can/should take?

      Please note that the courses you can/should take are subject to your Program of Study and your Program Adviser. Please read the separate tabs for these.
      View the list and full descriptions of Asian Studies courses or list of Philippine Studies courses. To view the courses offered in the current semester, please go to CRS and type in "AS" for Asian Studies courses and "PS"for Philippine Studies courses in the Search field.

      How many units can/should M.A./PhD students take per semester?

      The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses, and for a part-time student it shall be six (6) units. Six units is recommended for new students, and for students who need to balance work and school. See program of study for total number of units per program.
      For their first semester, new students, especially if they are working, are advised to take on only a six-unit load (two courses) to help them adjust to, and get a feel for, the level and rigors of graduate school, and help balance work and school. They can later on decide to take more courses, especially if they will study full-time.
      View General Rules on Academic Load. While pacing oneself is a good idea, please also be mindful of the Maximum Residency Rule. See "Residency" tab for details.

      What are the class schedules?

      Each course holds a three-hour class once a week. Weekday schedules are usually held from 5 pm to 8 pm. Saturday classes are general held at 8:30 am – 11:30 am, 9 am-12 pm, 12:30 pm–3:30 pm and 3:30 pm–6:30 pm.
      Course offerings vary for every semester. View list of offered courses in the UP CRS for the current/previous semester.

      Taking your electives in AC and other colleges

      For electives, Asian Center students can take other region- or country-specific courses in the Asian Center but note that the Program of Study sets limits on the number of electives that can be taken.
      At any rate, you may always pre-enlist in a course without consulting your program adviser/program of study, but there's a chance he/she may remove an enlisted class (es) at the online post-advising stage during registration period. In essence, any departure from the Program of Study will have to be approved by the program adviser.
      View Course Offerings of Other Colleges. Type the course in CRS when searching for these classes during (pre)enlistment.

      Can Asian Center students take undergraduate courses?

      In principle, graduate (MA/PhD) students are not allowed to enroll in undergraduate courses (100-level courses or below, such as PS 21).

      Can other M.A. students in UP Diliman take courses @ UP Asian Center?

      Subject to any restrictions posted in the CRS (e.g. "For Asian Center students only") and to the approval of their own program adviser/home unit or department or college, other UP Diliman graduate (MA or PhD) students can enroll in Asian Center courses.

      How do I shift from thesis to non-thesis track? (vice versa)

      Please visit the Registration>Others tab to view the guidelines for shifting from thesis to non-thesis (and vice versa).

      Is there a maintaining grade for MA/PhD students?

      The established University grading system shall be applied in the Second Semester / Trimester AY 2020-2021 and Midyear 2021 (Source: OVPAA Memo 2021–19, dated 2/2/2021).
      Grades will range from 1 to 5, in increments of .25, with 1.0 being the highest and 5.0 as the lowest. A 4.0 means conditional, and INC means incomplete. To learn what both grades officially mean and to know what to do when you get these grades, see "Documents, Certificates..." tab.
      MA students must maintain a CWAG (Cumulative Weighted Average Grade) of 2.0 or better at the end of each academic year. Failure to do so is grounds for disqualification for the program, unless the Dean decides to waive the disqualification on justifiable grounds, upon the recommendation of the student’s Program Adviser.
      The PhD student must obtain  a general weighted average of 1.75 in the three core courses to be able to take the qualifying examinations. To remain in good standing, the student should maintain a commulative weighted average grade (CWAG) of 1.75 or better at the end of each academic year until completion of the Program of Study.

      Residency and Maximum Residency Rule (MRR): When should I finish my MA?

      View separate "Residency" tab for additional details. Please review this because it is a crucial administrative protocol.

      Dropping, INC, 4.0, Shifting

      How Do I Drop a Course?
      Go to "Courses, Tracks" tab and go to the "Rules" tab to see the procedures for these.
      What Do I Do if I Get an INC or a 4.0?
      Go to "Courses, Tracks" tab and go to the "Rules" tab to see the procedures for these.
      How Do I Shift from Non-Thesis to Thesis Track (And Vice Versa)?
      Go to "Registration" tab  (Other Registration Matters) to see the procedures for these.
      How Do I File for a Leave of Absence (LOA)? Return from LOA/AWOL?
      Go to "Registration">Others tab to see the procedures for these.

  • CRS, UP Mail, DILNET

    Other university apps and platforms are found below.

    CRS: Computerized Registration System

    UP Diliman students use the Computerized Registration System  to pre-enlist and enlist in courses and other related transactions:
    ♦ Enrolling in Residency, Initiating dropping, and Change of Matriculation
    ♦ Filing for Leave of Absence (LOA)
    ♦ Viewing of grades, etc
    View full list of CRS functions/features
    How to Access CRS
    Access to CRS is via a DILNET account. See separate DILNET tab.
    Newly admitted students may first need temporary access credentials given to them by the OUR/Asian Center/Tri-College Secretariat. If you don't have these, please contact the Office of the College Secretary/Tri-College Secretariat. View Calendar tab for preenlistment schedules. To learn more about Registration, please visit the "Registration" tab.
    CRS-UP Mail Link You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.

    DILNET (@upd.edu.ph)

    The UPD email (DILNET) is required for, among other services:
     Computerized Registration System* (CRS)
     DILNET Wifi
     UVLE* (University Virtual Learning Environment)
     EduRoam
     UPD Webmail
     Dorm Application Service
     Tuklas (Library Search)
     

    To learn more about these services/platforms accessible via DILNET, go to "Remote Learning: Apps/Tech or Remote Learning: eResources." For CRS, visit the "Registration" tab.

    UP Mail (@up.edu.ph)

    What is a UP Mail Account?
    Used across the UP System, a UP Mail account is used to access many of university's websites, resources, and applications, including Zoom and Office 365 (Microsoft Office Applications); Google Suite; OpenAthens (online resources), among others
    To learn more about these platforms, visit "Remote Learning" tab and see "Apps/Tech" tab. Account creation is handled by the UP Diliman Computer Center (for Diliman students). See below.

    Notice for accepted applicants who come from UP (any campus) and are graduating  this July 2021

    If you're graduating this semester (as of July 2021) from your BA/BS (MA or MS for incoming PhD students) and you've been accepted to the program, please read this advisory from the UP Diliman Computer Center. The situation here—regarding potential closure of your UP Mail account—may apply to your case (This section added 1 July 2021)
    UP-Mail CRS Link
    You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.
    Protect Your UP Mail Account
    To help protect your account, turn on Two-Factor Authentication (see how) and strengthen your passwords by using alphanumeric characters. See examples here. Follow the security guidelines in UP's Email Policy Infographic and Infographic 2.
    IT Security Policy and Acceptable Use Policy
    Read UP DIliman's IT Security Policy in the "Courses" tab as well as the Acceptable Use Policy (governing the use of university softward) of the university.

    How to Get DILNET and UP Mail

    Activating Your DILNET and UP Mail Accounts: Requirements and Process

    New (Incoming) Students
    Your DILNET and UP Mail account credentialls will be processed (as part of a batch) by the UP Computer Center only if you are officially registered and after the Regular Registration Period.
    There is no need to file for individually, separate requests for each. According to a memo dated 5 August 2021,
    DILNET and UP Mail accounts for new students—including freshmen, transferees, and graduate students—will be batch-processed after the Advanced and Regular Registration periods, and will be sent to the student’s email address as registered in CRS.
    We estimate to complete the batch processing three (3) days after we receive the list of validated students from the OUR. New students would not need to file separate requests nor submit requirements to the Computer.
    New students who have not completed enrolment or otherwise not endorsed by the OUR before the schedule of batch-generation may follow manual account creation procedures as detailed in the following sections [manual request; see continuing students section below]
    New Students/Transferees from Other UP Campuses
    The policy above applies to them, but transferees and new graduate students from other UP Constituent Universities will be asked via email to confirm their existing UP Mail account for appropriate tagging and management transfer.
    Continuing Students
    Here is the process and requirements to get your DILNET and UP Mail account. This is page 4 of the memo above. Processing time takes a minimum of 1–2 working days, but may take longer depending on the volume of pending requests.
    Students Returning from AWOL
    For students currently on AWOL who are seeking readmission, an endorsement from their College would be required, showing that the student is indeed in this process. A similar endorsement may be requested from the OUR for University Clearance and TOR purposes. Follow the same email procedure with the appropriate email subject indicated in the previous section ("continuing students), and include the endorsement from the College or OUR in lieu of the Form requirement. If approved, the recovered DILNET access would be temporary and provisional. For these processes, the student’s UP Mail account is not yet necessary and will not be recovered. Absolutely no new DILNET nor UP Mail accounts will be created for individuals in this category.
    Account Recovery
    View process and requirements. This is page 5 of the memo above.

    How to Recover DILNET/UP Mail

    If you forgot your password/username in DILNET, please visit this page. If that doesn't work, please refer to page 3 and 2 of this page from the DILNET HelpDesk website.

    UP Alumni Email

    DILNET and UP Mail support and services are only available for currently enrolled students, and employed faculty and staff of the University.
    Alumni may request their UP Alumni Mail account by accomplishing and submitting the following document to the Office of Alumni Relations. https://alum.up.edu.ph/database
    Alumni requesting temporary access to their UP Mail account to migrate data would need to sign-up for an Alumni UP Mail account first, then send the recovery request via their alum.up.edu.ph email address.

    FAQs: CRS, UP Mail, DILNET

    CRS FAQs and DILNET HelpDesk
    If you have questions about  DILNET and CRS log in and (pre)enlistment, please view the CRS FAQs. Kindly also visit the DILNET HelpDesk, which contains FAQs on troubleshooting, account creation, etc. For questions/problems regarding your account, please coordinately directly with the DILNET staff.
    What if my payment (for enlistment) has already been validated and have not yet received my UP Mail account after 2-3 working days?
    First, kindly check your spam folder. The UP Mail credentials are sent in bulk during batch processing, and sometimes Google mistakes the emails sent as spam. Please check your spam folders and check to see if your UP Mail account details have already been sent there.
    How to Contact the Computer Center
    DILNET and UP Mail is handled by the Computer Center, UP Diliman. You may email them regarding these platforms via: This email address is being protected from spambots. You need JavaScript enabled to view it..

    UVLE, Google Suite, and Other Platforms

    University Virtual Learning Environment (UVLE)

    Scroll down past UVLE-related updates to view general UVLE content: definitions, student guides, YouTube links, etc. Latest policy updates are found below.

    UVLE: How to Use and Access, FAQs

    The University has its own learning management system, the University Virtual Learning Environment (UVLE), which is accessible via the student's DILNET account. Like Google Classroom, UVLE is/can be used by professors to post assignments, links to readings,  give announcements, etc. To learn about how the (old) UVLE works, please visit the following links (the following links pertain to the old UVLE. This will be updated once the UP ILC issues training materials and user guides).
    UVLE is managed by Interactive Learning Center of UP Diliman. Their email address is This email address is being protected from spambots. You need JavaScript enabled to view it., but inquiries may also be sent to via the ILC HelpDesk.

    FAQs

    You may view the answers to the following questions in the ILC's FAQs page. If these do not address your concerns, you may open a support a ticket here (also maintained by ILC).
    1. How do I acquire an account for UVLe? 
    2. How to enroll to a course? 
    3. How to Login UP Mail Account in UVLe? 
    4. How to open a course page and enroll students to a course? 
    5. How to search for courses? 
    6. I forgot (don’t know) my DilNet password 
    7. Requests for Non-UPD Faculty or Students 
    8. What can you do in UVLê? 
    9. What if you don't have a DILNET account? 
    10. What is the upload limit in UVLê? 
    11. What is UVLê? 
    12. What is your UVLê account?  

    Latest Policies on UVLE

    20 August 2021
    ....The new UVLe has been available for early access starting 13 August 2021 via a temporary website (bagong-uvle.upd.edu.ph). We have provided this early access to give time to the faculty to develop and upload their courses in the new UVLe, as well as transition their courses from the old UVLe before the upcoming semester. After this midyear term, the new UVLe will be migrated to the site uvle.upd.edu.ph as it will be the main version that we will be using in the upcoming academic year. This change will be done around early September.

    New courses will no longer be catered to in the old UVLe (currently housed in  uvle.upd.edu.ph). However, courses in this version will still be accessible for one (1) more year via old-uvle.upd.edu.ph to allow access to students who need to complete their grades, and to faculty who need to back-up their course materials and course data (Source: New UVLE Announcement, 20 August 2021)
    1 July 2021
    The new UVLE format/interface will be launched on 7 August 2021.  Training materials and user guides will be given accordingly.

    UP Mail and DILNET

    To learn how to activate your UP Mail and DILNET, please visit the separate "CRS UP Mail and DILNET" tab, which also covers platforms/websites/subscriptions associated with these three systems.

    OpenAthens

    OpenAthens can be used to access (remotely and even outside UP Diliman campus) journal articles and other learning resources from various databases to which the University subscribes (see "Remote Learning: eResources" tab). See how you can log in/use OpenAccess, courtesy of the University Library.  
    Sign in to OpenAccess (via, say, a journal page you're viewing) using your UP Mail. You may also log in to  the OpenAthens website or via Google Apps.
    OpenAthens replaces the EZProxy service (EZProxy is still referred in many of the Library's old pubmats).

    Zoom

    A UP email account (@up.edu.ph) will be used to access Zoom, to which the university has a subscription. All UP email users sign in via SSO, gain access to unlimited meeting time, and host meetings of up to 300 participants.
    Webinar capabilities are not included. To view the log-in process to Zoom, please visit the UP ITDC's Zoom log-in guide. Here is how to join a Zoom meeting and how to share your screen in Zoom. If it helps, please log in first to your UP-Zoom account (UP Mail) and only then will you click the link.
    Students are advised to acquaint themselves with basic Zoom controls, particularly screen sharing, in preparation for class.

    Other Reminders

    Video records of Zoom meetings are set to auto-delete after 30-days. Students/faculty are  advised  to save their Zoom recordings locally (in laptop or PC). Students may also integrate their Zoom account with their UP Google drive to automatically store meeting recordings in the Drive. Make sure that you are signed in using https://up-edu.zoom.us and follow this User Guide to set up the UP Google Drive integration.

    Google Suite for Education

    A UP email account (@up.edu.ph) will/can be used to access Google Suite applications, including Gmail, Chat, Google Drive, Google Docs, Google Sheets, Google Sites, Google Meet, and Google Classroom, among others.
    For a full list of features and benefits, view the UP ITDC's overview of Google Suite for Education.
    Here is the UP ITDC's guide to Google Drive, and the UP Open University's Guide to Using Google Classroom. To learn more, visit the G-Suite Learning Center for how-tos on Google Docs, Google Sheets, Google Sheets, Google Drive, and Google Forms.  You may also view
    Please see "CRS, UP Mail DILNET" tab view requirements and procedures in getting your UP email account from the UP Diliman Computer Center. You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.

    Office 365 (MS Word, Excel, PowerPoint, Teams, etc)

      • Office 365 includes access to/download of licensed accounts of Microsoft Word, PowerPoint, Excel, Outlook, OneDrive, and Teams (Teams is Microsoft's counterpart to Zoom and Google Meet).
      • Features, Procedures, Activation Requirements (UP Mail Required to Get Office 365)
      • One Drive offers 1 TB of cloud storage for UP students. Microsoft Teams is Microsoft's counterpart to Zoom and Google Meet. Currently, OneDrive only allows sharing of files to other UP users with other UP users with Office 365 accounts.
      • To learn how Microsoft Teams works, view this Help page from Microsoft. You may also visit this guide created by the UP ITDC.

    FAQ: What will the Asian Center faculty use?

    Please coordinate with your professor to know the exact delivery modes or platforms, or combination thereof, and to address any access-related concerns (meeting links, etc). It can be synchronous (i.e. via Zoom, etc) or asynchronous (reading the materials on your own pace).

    IT Policy and Security

    Zoom Dos and Don'ts

    Take steps to protect your UP Mail (See UP Mail tab in CRS, DilNet tab). Always activate meeting passwords, activate waiting room feature, don't make meeting credentials public (as applicable at least).

    DOs

    1. DO mute your microphone when you are not speaking to eliminate background noise and prevent disruptions during your meetings, conferences, or classes.

    2. DO be aware of everything that is in view of your camera. Make sure to remove anything that is a possible disruption to the other participants viewing your video.

    3. DO make sure that you are in a quiet place conducive for meetings.

    4. DO dress up properly for the meeting.

    5. DO check your device screen before activating the Share Screen function.

    6. DO require a passcode when setting or scheduling your meeting through Zoom.

    7. DO make sure that you send your Zoom meeting details (i.e. link, Meeting ID, Passcode) to those who are your invitees only.

    8. DO remember that for your authentication settings, you can select the option “UP Mail Accounts Only” to make your Zoom meeting or webinar more secure (this applies if you are the one who will create/host the meeting). This will limit your attendees only to those who are members of the UP community.


    DON’Ts

    1. DO NOT have a distracting background when using your video.

    2. DO NOT leave your microphone on when you are not speaking. Always mute your microphone when it is not your turn to speak.

    3. DO NOT place your fan directly facing your desktop/laptop’s microphone. This causes unwanted whirring sounds and your voice might not be heard when you speak (or your voice becomes muffled).

    4. DO NOT crosstalk. Use the Zoom feature for raising a hand (or show your physical hand in front of your camera) and speak only when recognized by the meeting host or facilitator.

    5. DO NOT post your Zoom meeting details (i.e. link, Meeting ID, Passcode) on social media to prevent unscrupulous individuals from intruding your online meeting. Allowing unwanted attendees may open up your session to “Zoom Bombing”.

    —Source: Dos and DOn'ts copied verbatim from email from UP ITDC, 7 June 2021

    General Safety and Use Policies

    1. Always log out of your UP accounts after use.
    2. Kindly ensure that your accounts can only be used/accessed by you (student) alone. Protect your gadget from unauthorized access, including hacking.
    3. Please refrain from clicking unsolicted links or from downloading unsolicited files that can harm your computer.
    4. Use  your UP Mail/DILNET only for class/UP-related transactions. For instance, refrain from creating accounts on third-party websites using your UP Mail/DILNET.
    5. In case you lose your phone or computer, please log in to your account to sign out of all devices you are logged into

    Keep Zoom meetings safe

    Please never ever share your class's meeting credentials, including the passcode, on social media or to anyone else. Always upgrade to the latest software. Follow instructions here.
    It is advised that once everyone in your class obtains a UP mail account, your professor can modify the Zoom's settings so that only UP mail users can log in.

    Password Security and Two-Factor Authentication

    UP students (and employees for that matter) are urged to protect their UP accounts. They should: 
    • Strengthen their passwords, especially by using passphrases with a combination of alphanumeric charactices
    • Activate two-factor authentication for your UP Mail account. This way, even if one somehow gets your password, they won't be able to enter because they still need your other device to log in.
    • Take care of your phone/laptop that has ready access to your UP accounts. Always log out of your UP mail account when not in use

    Email safety

    View this infographic on UP's email policy. Here is another infographic containing general tips on safety and safety.

    Google Drive and One Drive

    As much as possible, please set all Google Drive/Docs files—especially those containing sensitive information (See Privacy Tab)— you share to "Restricted" access: sharing them only to those who need to see/edited them. Also, please turn off the abilities of "Editors" to edit sharing permissions. Then once the event is done or the document has already served its purpose, please unshare it immediately. The general idea is that the fewer the people who have access, the less security risks there will be.

    Acceptable Use Policy

    Software resources of the University, including online services registered under UP (such as Zoom, the UP Mail, cloud storage), must only be used for OFFICIAL academic and administrative purposes. 
    The Acceptable Use Policy (AUP) of the University states “Users may not use the IT System for personal activities not related to appropriate University functions except in a purely incidental manner. Violators shall suffer a penalty ranging from suspension for one month to one year.”
    Included in said policy are categories of use of our ICT resources that are allowed and prohibited. We encourage everyone to read and review the University's Acceptable Use Policy.
  • RESIDENCY REQUIREMENTS

    • Policies on Residency: MA & PhD

       Click on the relevant tabs to open/close the content. Policies specific to the MA or Phd programs are found in the appropriate tab.

      Residence: A Definition

      Residence refers to a student's status (to which one should enlist), and to the time spent by a student in the graduate program. The Maximum Residency Rule (MRR) pertains to the maximum time allowed a student to finish his/her MA/PhD degree.

      Latest Policies: Residency

      Latest Policy: 6 September 2021

      The following academic rules/policies remain suspended for the First Semester/Trimester  AY 2021-2022. This is from OVPAA Memo 2021-122, 6 September 2021.
      a. Academic delinquency rules – warning, probation, dismissal, permanent  disqualification
      b. Degree program retention rules
      c. Maximum Residence Rule (MRR)

      Latest Policy: 2 June 2021

      The following semesters will NOT be counted towards the Maximum Residency Rule (Source: BOR Meeting 1361, 2 June 2021)

          • Second Semester, AY 2019–2020
          • First Semester, Academic Year 2020–2021
          • Second Semester, Academic Year 2020–2021)

      Why, and when can and should I enroll for residence?

      When it pertains to a student's status, enrollment for residence can be done anytime during the semester. Even when they are reviewing for the comphrehensive/qualifying exam or doing research for their MA thesis or PhD dissertation, students must at least be in residence; otherwise, they could be tagged as AWOL.

      Residency During Thesis/Dissertation Writing (Including Proposal Writing)

      When the student is conducting research and/or writing his/her thesis/dissertation (including proposal) after the sem s/he first enrolled in AS/PS 300 or PS 400, a student must always be in residency. This residency requirement extends to the semester s/he expects to pass the final defense.

      Residency and Graduating Students

      One of the requirements for graduation is that a student must be enrolled in residency at least one (1) year prior to the granting of the degree. Please see "Graduating Students" tab for more information.

      Penalty Courses

      Students who exceed their MRR (Maximum residency rule) will have to take a three-unit penalty course for every two years (reckoning starts once MRR is exceeded).

      Paying for Residency

      To see how you can pay,  view the "Payment" tab. Amount will also depend on whether you opt to have library privileges during your residency (i.e. if you can still borrow books). Enrolling for residency is subject to some of the regular registration procedures (i.e. post-advising, assessment, generating payment slip, etc.)
    • Residence and Extension Thereof: MA Students

      How to Apply for Residency: MA

      Do inform your adviser of your intention to apply for residence and follow the process for applying for residence (as a status). Here is a more detailed look at the process courtesy of the Registrar's Office.
      Please do not forget to inform the OCS if you will have library access/privileges during your residency. Either will be reflected when you are assessed.

      When do I need to enroll in residency?

      Students enlisted in a course are automatically in residency. But students must specifically enroll in residency when they are:
        • Taking up their comprehensive exams for that semester
        • Continuing their thesis writing/research, even when they are just revising their thesis, OR
        • Removing/finish a grade of 4.0 or INC (assuming they are not taking other courses at the present semester)

      Residence: how long do I have to finish my MA?

      Latest Policy: 2 June 2021
      Degree program retention rules are suspended, as are the delinquency rules on warning, probation, dismissal, permanent disqualification  (Source: BOR 1361st Meeting, 2 June 2021)
      General (Pre-Covid-19 Policy)
      The time limit for the completion of all master’s requirements shall be five (5) years. The counting of the period residence shall start from the student’s first enrollment in a graduate course after admission into the master’s program and shall include all leaves of absence from the program.
      The regular period for completion for a graduate student transferring from another university shall be reduced by one (1) semester. If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.

      Disqualification from the Program

      Latest Policy: 2 June 2021
      Degree program retention rules are suspended, as are the delinquency rules on warning, probation, dismissal, permanent disqualification, owing to the fact that three semesters (see above) are not counted towards MRR  (Source: BOR 1361st Meeting, 2 June 2021).
      General Rule
      Any student who fails to complete all requirements of the degree within the regular period and any approved extension thereof shall be disqualified from the Master’s program.

      Extension of Residence and Penalty Courses (MA)

      In meritorious cases, application for extensions of residence beyond the regular period of completion may be approved by the Dean upon recommendation of the Program Adviser or Thesis Adviser. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions extend more than five (5) years.
      The student granted an extension shall take additional units of graduate courses in his/her area of specialization at a rate of three (3) units for every two (2) years of extension or a fraction thereof.

       

       

    • Residence and Extension Thereof: PhD

      How to Apply: PhD Students
      For PhD students (only), kindly refer to this flowchart. The document referred to in the flowchart pretains these Doctoral Program Guidelines (p.8). You also have to fill out this form as Step 2 (Informing the Secretariat). Kindly note the requirement to upload your program adviser's approval. Please do not forget to indicate or inform the TCS if you will have library access/privileges during your residency.
      Maximum Residency Rule and Other Protocols
      The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a Bachelor’s degree or a Master’s degree in an unrelated discipline.
      The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the doctoral program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another University shall be reduced by one (1) semester.
      If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then his/her allowed period of completion will be reduced by a number of semesters equivalent to one semester for every nine (9) units of courses credited to his/her program.
      Residency Requirements
      PhD students must be enrolled in residency during the following:
            • During candidacy period
            • Defense of the research proposal
            • Duration of dissertation research
            • Oral defense of the dissertation
      In general, when students are not taking in courses but is doing dissertation research, completing/removing for a course (INC/4.0), reviewing for the compre/qualifying, should enroll for residency. Failure to do so may mean the students will be tagged as AWOL.
      Extension of Residence and Penalty Courses: PhD
      In exceptionally meritorious cases, extensions of residence beyond the above regular period of completion may be approved by the Dean/Director upon the recommendation of the appropriate bodies. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. The student granted an extension shall take additional units of graduate courses in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
      Disqualification
      Any student who fails to complete all the requirements within the regular residency period and any approved extension thereof shall be disqualified from the program.
  • Please click on the tabs to open/close the content. Multiple tabs can be open at once.

    Payment Guide

    For CRS-Transactions: Tuition, Residency, Dropping, LOA/AWOL, ChangeMat

    General Reminders

    Please make sure you were able to note the details (Reference Number, Account Numbers, etc.) in your payment slip generated in CRS. Kindly refer to "Getting/Generating a Payment Slip" tab in "Registration" tab.
    Depending on the transactions, payment slips can sometimes be downloaded as part of the process. Please take note of the procedures involved.

    After Payment

    If your payment for tuition/dropping/LOA/Residency (CRS transactions) is successful, you can now return to the "Registration" tab and go to "07 Encoding Payment Details" tab.  For non-CRS transactions, please be sure to send a scanned copy/screenshot of the proof of payment to the office concerned, and copy-furnish the UP Diliman Cash Office

    Non-CRS Transactions: Library Fines and Others

    These pertain to a transaction that did not go through CRS, such as payment of library fines. For these kinds of transactions, please secure a Statement of Account/Billing Statement from the office concerned (these can be emailed to you depending on the transaction). See sample here of the Uniform Format of the Bill for Payment / Statement of Account:  https://bit.ly/BillingDilimanCashOffice.
    Depending on the transactions, payment slips can sometimes be downloaded as part of the process. Please refer to the procedures accordingly.

    Contact: UP Diliman Cash Office

    You can also message the UPD Cash Office on their Facebook page, UPD Cash Office. For more information, call the UPD Cash Office Helpdesk at (02)89818500 loc 2761 and Collection Section at local 2766.

    Late Tuition Payments

    Late Payments
      • Write a letter of appeal to the Chancellor of UP Diliman and have it endorsed by the Office of the College Secretary
      • Send letter to This email address is being protected from spambots. You need JavaScript enabled to view it.
      • Once approved, check the Settlement of Outstanding Transaction module for the payment slip (See tabs above)
      • Inside the module, hover to the left side of the screen, then click the “New Payment” button.
      • Once you click the button, a new interface will pop up. Check the box beside the Transaction then click the “Save” button.
      • Click the “Print Slip” button on the right side of the screen.
      • Print or download and print the pdf file of your payment slip.
      • Pay (See Payment tab)
      • Encode Payment details (see tab above)
      • Wait for validaiton of UP Cash Office. Only after that shall you be "Officially Registered."
    Several steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs.

    Payment Procedures:  Four Options

    You may watch this video for an overview of the first three options. Requires Facebook log-in. 

    LINKBIZ

    Via Landbank Linkbiz

     View Steps or click https://bit.ly/StepsforPaymentthruLinkbiz
        • Account number pertains the account number of the payor.
        • Account code is the account number of the UPD Revolving Fund, which can be seen when you generate the payment slip via CRS (see "registration tab). This is for registration-related transactions via CRS (tuition, dropping, residence, LOA, etc),
    Other non-enrollment/non-CRS transactions (see non-CRS tab) may require a different account code, which will depend on the SOA/Billing Statement that will be issued to you by the office you're contacting. Please coordinate with them as necessary.

    ONLINE

    Via Online Payment***

    View process: https://bit.ly/OnlineBankTransfer
    For online payments, Landbank  accepts payments only through the PESONET system. Payment made through Instapay bank transfers will not be registered/validated. See list of banks below who have waived transaction fees.

    BPI APP

    Via BPI Mobile App

    Starting 25 March 2021, students can pay tuition and other fees via the BPI's Mobile App. According to BPI's Facebook post, "scroll down from the login screen of the app, tap “Pay eGov”, select the University of the Philippines, and pay the fee. Learn more: https://www.bpi.com.ph/online/e-gov" (3/28/2021).

    DIRECT BANK PAYMENT

    Via Direct Bank Payment

    View process: https://bit.ly/DirectBankPayment

    Tuition and Scholarships

    Fees: MA

     Tuition Fees: PhP 500 per unit*

     Medical: PhP 50

     Library Fee: PhP 1,200

     Cultural: PhD 50

     Athletics: PhP 75

     Student Fund: PhP 50

    Registration Fee: PhP 40

     

    Fees: MA (International Students)

    Semestral Fees : MA Programs (International Students)

     Tuition Fees: PhP 500 per unit*

    Educational Development Fund: USD 500

     Miscellaneous : PhP 1,415

      Student Fund: PhP 78.5

     Laboratory: PhP 100 -1,500

     

    * Asian Center courses only. Rates may be different for courses taken in different colleges. 

    Fees: PhD

    Semestral Fees: PhD Philippine Studies

     Tuition Fees: PhP 500 per unit*

     Medical: PhP 50

     Library Fee: PhP 1,200

     Cultural: PhD 50

     Athletics: PhP 75

     Student Fund: PhP 50

    Registration Fee: PhP 40

     

    *Tuition fees for Asian Center-offered courses: PhP 500.00 per unit (PhP 1,500 for a three-unit course). Tuition fees for non-Asian Center courses (CAL or CSSP): PhP 500 (PhP 1,500 for a three-unit course)

    Fees: PhD (International Students)

    Semestral Fees: PhD Program (International Students)

     Tuition Fees: PhP 500 per unit*

    Educational Development Fund: USD 500

     Miscellaneous : PhP 1,415

      Student Fund: PhP 78.5

     Laboratory: PhP 100 -1,500

     

    *Tuition fees for Asian Center-offered courses: PhP 500.00 per unit (PhP 1,500 for a three-unit course). Tuition fees for non-Asian Center courses (CAL or CSSP): PhP 500 (PhP 1,500 for a three-unit course)

    Scholarships/Grants: AC Students Only

    Asian Center Scholarships/Grants: Asian Center's MA Students (Only)
      • Completion of Coursework
      • Travel Grants
      • Thesis Writing Grant
    View the Tuition and Financing page for full details on eligibility, benefits and obligations, etc.

    Scholarships: MA & PhD

    University Scholarships: For MA or PhD

    View the Tuition and Financing page to view university-offerred scholarships. Application cycles vary.

    Loans and Other Financial Assistance

    Student Loans/Assistance for (Graduate) Students

    Other loans and assistance are only available to undergraduate students and were not included here since the Asian Center is a graduate-level institution.

    Tuition Fee Loan

    Tuition Fee Loan covers up to 100% tuition loan and is available for ALL UP Diliman students, excluding cross-enrollees and those taking CPE courses. This can be availed DURING the registration period until the last day of payment for the semester. How to apply? Create your SLAS account and prepare the following documents:
    a) 1x1 ID Photo
    b) GSIS/SSS ID (or any valid ID) of parent / relative as co-debtor

    Short-Term Cash Loan

    Short Term Cash Loan amounts to Php 3,000 per semester available to all enrolled Filipino undergraduate and graduate students. This can be availed one month AFTER the registration period. To apply, prepare the following document:
    a) UP Form 5
    b) 1x1 ID
    c) GSIS / SSS ID (or any valid ID) of co-debtor
    d) Photocopy of your UP ID (if available)
    Contact Person: Ramona de la Paz, Manuel Serrano. Contact: This email address is being protected from spambots. You need JavaScript enabled to view it.; (02) 8981–8500 loc. 4505

    COVID-19-Related Medical Assistance

    All officially registered Filipino students of UP Diliman and its extension campuses and programs (including K-12 students), undergraduate and graduate students, cross-registrants, Juris Doctor students, those enrolled for a second degree, in diploma and certificate courses, are eligible for financial assistance for medical expenses incurred due to accidents and illnesses for the duration of the COVID-19 pandemic.
    Medical expenses subject to reimbursement include:
          • Diagnostic examinations
          • Medications
          • Hospital fees such as OR fees and for accommodation.
    Professional fees will not be reimbursed. Financial assistance shall be given on a reimbursement basis, net of Philhealth and other health insurances, not to exceed ₱20,000.00 per student per academic year.
    Submit the following requirements through bit.ly/OSGfascp and email the contact details provided above:
          • Medical certificate and/or Clinical Abstract
          • Original official receipts with itemized breakdown of expenses
          • Validated Form 5 (Registration Form with OR number for UPIS students)
    Contact Person: Charisma Faith Velasco. Contact: This email address is being protected from spambots. You need JavaScript enabled to view it.; (02) 8981-8500 loc. 4505

    Other Forms of Financial Assistance

    The Office of the Vice Chancellor for Student Affairs also offers other forms of financial assistance. Please visit their website or read Ugnayan at Patnubay: The UP Diliman COVID-19 Student Handbook.
     

    Payment: Others

    Banks with Waived PESONet and InstaPay Fees

    The Bangko Sentral ng Pilipinas has posted a list of banks that waive PESONet and InstaPay fees (as of 10 August 2021). Terms and deadlines. View the Official BSP Facebook Page for any updates to the list.

    How do I get a Tuition Fee refund?

    How do I get a Tuition Fee refund?

    Filing of Tuition Refund is requested at the Office of the University Registrar (OUR) via this form. You may email your request to This email address is being protected from spambots. You need JavaScript enabled to view it.. Do not forget to attach the following: current original form 5 and tuition bracket certification.

    How to request for Tuition Bracket Certification?


    Send an email request to This email address is being protected from spambots. You need JavaScript enabled to view it..  Provide your complete name, student number, ST bracket, and academic year for faster verification and processing.

    Moratorium on Student Loans, 2nd Sem, AY 2020-201

    Moratorium on Student Loans, Second Semester, AY 2020–2021

    This is to announce a moratorium on unpaid student loans for the Second Semester Academic Year 2020-2021 to allow students with outstanding loans to postpone payment and enroll without needing to file an appeal.
    Likewise, students may apply for financial assistance notwithstanding previous loan obligations, if any. Interest charges on outstanding loans are also waived for the period of coverage of this moratorium.
    ... the moratorium announced herewith is to ensure that no student is prevented from registering and fulfilling class requirements, nor have his/her grade withheld, on account of economic limitations.
    This moratorium does not preclude the necessity for graduating students with loan obligations to settle their accountabilities as a condition for the release of their diploma, transcript of records, clearance, and other academic credentials from the University. Students needing to avail themselves of the moratorium may request temporary lifting of their accountability tag in CRS through This email address is being protected from spambots. You need JavaScript enabled to view it. (OVCSA Memo LRS 2021-001, 1/25/2021). 

    Moratorium on Student Loans for the Midyear Term 2021

    This is to announce that the terms stated in Memorandum No. LRS-2021-001 – Moratorium on Student Load for the Second Semester, AY 2020 -2021, will also be in effect for the Midyear Term 2021. Specifically, the Office of the Vice Chancellor for Student Affairs reminds all students and academic units of the following terms:
    1. Moratorium on unpaid student loans will allow students with outstanding loans to postpone payment and enroll without needing to file an appeal. Likewise, students may apply for financial assistance notwithstanding previous loan obligations, if any.
    2. Interest charges on outstanding loans are also waived for the period of coverage of this moratorium.
    3. This moratorium does not preclude the necessity for graduating students with loan obligations to settle their accountabilities as a condition for the release of their diploma, transcript of records, clearance, and other academic credentials from the University.
    Students needing to avail themselves of the moratorium may request temporary lifting of their accountability tag in CRS through This email address is being protected from spambots. You need JavaScript enabled to view it..

     

     

  •  For Newly Admitted Students (MA and PhD) and Returning from LOA and AWOL

    For newly admitted students, these two forms are part of the requirements to process their University Admission Slip (See "Admissions Page" for instructions). Students returning from LOA/AWOL are advised to check the "Course, Tracks, Grades" tab.

      • Student Directory: PDF (Fillable)
      • Online Pre-Enrollment Health Assessment (PEHA)
        • Consent Form (link in the link above)
        • Health Declaration Form (link in the link above)
        • Mental Health Screening Form (link in the link above)
        • Certificate of Compliance (to be issued after PEHA is completed)

    Student Forms: General Concerns (MA & PhD)

      • Extension of Residence: PDF | Word
      • Leave of Absence (LOA) Form: PDF | Word (now initiated via CRS)*
      • Request for Course Substitution: Excel
      • Request for Credits: PDF | Word
      • Permit for Removal/Completion: PDF
      • Shifting to Another Program: PDF • Word
    *Please view LOA tab for requirements/flowchart. Please view procedures in the "Registration>Others" tab.

    Student Forms: MA Only

      • Application for Graduation Form** (MA): PDF | Word
      • Comprehensive Examination Application: PDF | Word
      • Request for Thesis Adviser and Constitution of Thesis Committee: PDF | Word
      • Proposal Defense Form: PDF | Word
      • Thesis Defense Form: PDF | Word
      • Thesis Approval Sheet: Word
      • Title and University Permissions Pages (Thesis): Word
    **Graduation fee to be paid as part of getting university clearance. See "Documents, Certificates" tab to see how to apply for university clearance. 

    Student Forms: Tri-College (PhD) Only

      • Qualifying Exam Application: PDF | Word
      • Comprehensive Examination Application: PDF | Word
      • Letter of Intent: Dissertation Proposal Defense Form: PDF | Word
      • Appointment of Dissertation Adviser and Constitution of Dissertation Committee: PDF | Word
      • Title and University Permission Page (For Dissertation Bound Copies): Word
      • Result of Dissertation Proposal: Word
      • Application for Graduation (PhD): PDF
      • Result of Dissertation Oral Defense: Word

    Fillable Form Guide

    The fillable forms can be filled out in a browser like Google Chrome or Brave or Edge. Firefox (as far as our tests went) disables the forms, but does display the PDF. The fillable PDFs work in Preview (Mac OS), but the blue-colored fields disappear. In this case, just point the cursor to the indicated line/space and type away.
  • DIVIDER ONLY

    • PROGRAM ADVISER: MA/PhD

      Anything related to the courses you take must first be discussed with, and/or approved by, your program adviser. Your program adviser can help you with the following. Scroll past the table to see the general rules on program advising.
      Concern
      Specifics
      Program of Study
      Sequence, compliance, changes (if any) in the degree program course requirements.
      Residence
      Compliance and requests, if still eligible, for extension of residence
      Registration
      Pre-enlistment advising, post-advising, cross registration, change of matriculation,
      certification of non-attendance, enrollment in subjects beyond allowable credit load, waiver of course pre-requisites, course substitution, language requirement
      Status in the Program
      Leave of absence, return from LOA/AWOL, re-admission, endorsement of appeal to stay in the program after not meeting the GWA requirement, honorable dismissal
      Comprehensive Exam
      Constitution of comprehensive exam panel, schedule of comprehensive examination.
      Thesis
      Signs off on the form appointing your thesis adviser and thesis/dissertation panel.
      Graduation and University Clearance
       

       


      General Rules on Program Advising

      MA: According to page 17 of the General Rules on Graduate Programs in UP Diliman, "each student admitted into a master’s program shall be assigned a Program Adviser..., who "shall advise, monitor, and evaluate the student until he/she finishes all the requirements of the program (nonthesis option) or until he/she advances to the thesis stage and is assigned a Thesis Adviser/Committee (thesis option)." Within the first semester of the student’s initial year in a diploma program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student and on the basis of the latter’s academic preparation and desired specialization.

      PhD: Each student admitted into a doctoral program shall be assigned a Program Adviser or a Program Committee composed of three professors, all of whom shall have doctoral degrees. The Graduate Committee of the Department, Institute, Interdisciplinary Program concerned shall recommend the Program Adviser/Committee members to its respective Head. The Program Adviser/Committee shall advise, monitor, and evaluate the student until he/she advances to candidacy and is assigned a Dissertation Adviser/Committee. The Program Advisers of PhD students are any one of the three coordinators. Please see names of coordinators in the "Course and Program Requirements" tab of the Tri-College page.

      Within the first semester of the student’s initial year in a diploma program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student and on the basis of the latter’s academic preparation and desired specialization.
    • Program of Study: MA

      The Program of Study identifies the electives and required courses for each program regardless of track. Students can take courses  not listed here (as electives, for instance; or the course is relevant to one's thesis), but this is still subject to the approval of one's program adviser.
      Within the students’ initial year in the master’s program, a Program of Study shall be designed by the Program Adviser in consultation with the student on the basis of the latter’s academic preparation and desired specialization. Subsequent revisions in the program of study must be authorized by the Program Adviser and communicated as soon as possible to the Office of the Dean, through channels.
      You may download the Asian Center catalog to view programs of study and course descriptions, or select the appropriate tab below.

      Asian Studies: Program of Study & Course Descriptions

      Asian Studies (AS): Program of Study

       Master of Arts in Asian Studies (Thesis) 
       Master in Asian Studies (Nonthesis) 
       Northeast Asia
        Northeast Asia 
       Southeast Asia
        Southeast Asia
       South Asia
        South Asia
       West Asia
        West Asia

      Course List and Descriptions: Asian Studies

      Students take courses on the political, social, economic, historical, and cultural aspects of their chosen region (country for Northeast Asia majors). View list of Asian Studies courses and their descriptions. 

      Philippine Studies: Program of Study & Course Descriptions

      Philippine Studies: Program of Study

       Master of Arts in Philippine Studies (Thesis)
       Master in Philippine Studies (Nonthesis)
       Foreign Relations
        Foreign Relations
       Development Studies
        Development Studies
       Society and Culture
       Society and Culture

      Course List and Descriptions: Philippine Studies

      Students take several electives and courses on their area of specialization. View list of Philippine Studies courses and their full descriptions.


      The Program of Study (PhD)

      3.3.2 Program of Study: Within the first semester of the student’s initial year in the doctoral program, a Program of Study shall be designed by the Program Adviser/Committee, in consultation with the student on the basis of the latter’s academic preparation and desired specialization. A copy of this Program of Study shall be submitted to the appropriate Graduate Committee/Office through channels. Subsequent revisions in the Program of Study must be authorized by the Program Adviser/Committee and communicated as soon as possible to the Graduate Office, through channels.
      3.3.3 Study Load Per Semester and Trimester: The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses and eight (8) to ten (10) units per trimester.
  • COURSES and GRADES: MA and PHD

    "Apps" covers applications for coursework, etc; "Rules" discusses university policies; MA and PhD tabs cover coursework-related policies unique to each.

    • Applications for Coursework

      University Virtual Learning Environment (UVLE)

      Scroll down past UVLE-related updates to view general UVLE content: definitions, student guides, YouTube links, etc. Latest policy updates are found below.

      UVLE: How to Use and Access, FAQs

      The University has its own learning management system, the University Virtual Learning Environment (UVLE), which is accessible via the student's DILNET account. Like Google Classroom, UVLE is/can be used by professors to post assignments, links to readings,  give announcements, etc. To learn about how the (old) UVLE works, please visit the following links (the following links pertain to the old UVLE. This will be updated once the UP ILC issues training materials and user guides).
      UVLE is managed by Interactive Learning Center of UP Diliman. Their email address is This email address is being protected from spambots. You need JavaScript enabled to view it., but inquiries may also be sent to via the ILC HelpDesk.

      FAQs

      You may view the answers to the following questions in the ILC's FAQs page. If these do not address your concerns, you may open a support a ticket here (also maintained by ILC).
      1. How do I acquire an account for UVLe? 
      2. How to enroll to a course? 
      3. How to Login UP Mail Account in UVLe? 
      4. How to open a course page and enroll students to a course? 
      5. How to search for courses? 
      6. I forgot (don’t know) my DilNet password 
      7. Requests for Non-UPD Faculty or Students 
      8. What can you do in UVLê? 
      9. What if you don't have a DILNET account? 
      10. What is the upload limit in UVLê? 
      11. What is UVLê? 
      12. What is your UVLê account?  

      Latest Policies on UVLE

      20 August 2021
      ....The new UVLe has been available for early access starting 13 August 2021 via a temporary website (bagong-uvle.upd.edu.ph). We have provided this early access to give time to the faculty to develop and upload their courses in the new UVLe, as well as transition their courses from the old UVLe before the upcoming semester. After this midyear term, the new UVLe will be migrated to the site uvle.upd.edu.ph as it will be the main version that we will be using in the upcoming academic year. This change will be done around early September.

      New courses will no longer be catered to in the old UVLe (currently housed in  uvle.upd.edu.ph). However, courses in this version will still be accessible for one (1) more year via old-uvle.upd.edu.ph to allow access to students who need to complete their grades, and to faculty who need to back-up their course materials and course data (Source: New UVLE Announcement, 20 August 2021)
      1 July 2021
      The new UVLE format/interface will be launched on 7 August 2021.  Training materials and user guides will be given accordingly.

      UP Mail and DILNET

      To learn how to activate your UP Mail and DILNET, please visit the separate "CRS UP Mail and DILNET" tab, which also covers platforms/websites/subscriptions associated with these three systems.

      OpenAthens

      OpenAthens can be used to access (remotely and even outside UP Diliman campus) journal articles and other learning resources from various databases to which the University subscribes (see "Remote Learning: eResources" tab). See how you can log in/use OpenAccess, courtesy of the University Library.  
      Sign in to OpenAccess (via, say, a journal page you're viewing) using your UP Mail. You may also log in to  the OpenAthens website or via Google Apps.
      OpenAthens replaces the EZProxy service (EZProxy is still referred in many of the Library's old pubmats).

      Zoom

      A UP email account (@up.edu.ph) will be used to access Zoom, to which the university has a subscription. All UP email users sign in via SSO, gain access to unlimited meeting time, and host meetings of up to 300 participants.
      Webinar capabilities are not included. To view the log-in process to Zoom, please visit the UP ITDC's Zoom log-in guide. Here is how to join a Zoom meeting and how to share your screen in Zoom. If it helps, please log in first to your UP-Zoom account (UP Mail) and only then will you click the link.
      Students are advised to acquaint themselves with basic Zoom controls, particularly screen sharing, in preparation for class.

      Other Reminders

      Video records of Zoom meetings are set to auto-delete after 30-days. Students/faculty are  advised  to save their Zoom recordings locally (in laptop or PC). Students may also integrate their Zoom account with their UP Google drive to automatically store meeting recordings in the Drive. Make sure that you are signed in using https://up-edu.zoom.us and follow this User Guide to set up the UP Google Drive integration.

      Google Suite for Education

      A UP email account (@up.edu.ph) will/can be used to access Google Suite applications, including Gmail, Chat, Google Drive, Google Docs, Google Sheets, Google Sites, Google Meet, and Google Classroom, among others.
      For a full list of features and benefits, view the UP ITDC's overview of Google Suite for Education.
      Here is the UP ITDC's guide to Google Drive, and the UP Open University's Guide to Using Google Classroom. To learn more, visit the G-Suite Learning Center for how-tos on Google Docs, Google Sheets, Google Sheets, Google Drive, and Google Forms.  You may also view
      Please see "CRS, UP Mail DILNET" tab view requirements and procedures in getting your UP email account from the UP Diliman Computer Center. You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.

      Office 365 (MS Word, Excel, PowerPoint, Teams, etc)

        • Office 365 includes access to/download of licensed accounts of Microsoft Word, PowerPoint, Excel, Outlook, OneDrive, and Teams (Teams is Microsoft's counterpart to Zoom and Google Meet).
        • Features, Procedures, Activation Requirements (UP Mail Required to Get Office 365)
        • One Drive offers 1 TB of cloud storage for UP students. Microsoft Teams is Microsoft's counterpart to Zoom and Google Meet. Currently, OneDrive only allows sharing of files to other UP users with other UP users with Office 365 accounts.
        • To learn how Microsoft Teams works, view this Help page from Microsoft. You may also visit this guide created by the UP ITDC.

      FAQ: What will the Asian Center faculty use?

      Please coordinate with your professor to know the exact delivery modes or platforms, or combination thereof, and to address any access-related concerns (meeting links, etc). It can be synchronous (i.e. via Zoom, etc) or asynchronous (reading the materials on your own pace).

      CRS, UP Mail and DILNET

      CRS: Computerized Registration System

      UP Diliman students use the Computerized Registration System  to pre-enlist and enlist in courses and other related transactions:
      ♦ Enrolling in Residency, Initiating dropping, and Change of Matriculation
      ♦ Filing for Leave of Absence (LOA)
      ♦ Viewing of grades, etc
      View full list of CRS functions/features
      How to Access CRS
      Access to CRS is via a DILNET account. See separate DILNET tab.
      Newly admitted students may first need temporary access credentials given to them by the OUR/Asian Center/Tri-College Secretariat. If you don't have these, please contact the Office of the College Secretary/Tri-College Secretariat. View Calendar tab for preenlistment schedules. To learn more about Registration, please visit the "Registration" tab.
      CRS-UP Mail Link You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.

      DILNET (@upd.edu.ph)

      The UPD email (DILNET) is required for, among other services:
       Computerized Registration System* (CRS)
       DILNET Wifi
       UVLE* (University Virtual Learning Environment)
       EduRoam
       UPD Webmail
       Dorm Application Service
       Tuklas (Library Search)
       

      To learn more about these services/platforms accessible via DILNET, go to "Remote Learning: Apps/Tech or Remote Learning: eResources." For CRS, visit the "Registration" tab.

      UP Mail (@up.edu.ph)

      What is a UP Mail Account?
      Used across the UP System, a UP Mail account is used to access many of university's websites, resources, and applications, including Zoom and Office 365 (Microsoft Office Applications); Google Suite; OpenAthens (online resources), among others
      To learn more about these platforms, visit "Remote Learning" tab and see "Apps/Tech" tab. Account creation is handled by the UP Diliman Computer Center (for Diliman students). See below.

      Notice for accepted applicants who come from UP (any campus) and are graduating  this July 2021

      If you're graduating this semester (as of July 2021) from your BA/BS (MA or MS for incoming PhD students) and you've been accepted to the program, please read this advisory from the UP Diliman Computer Center. The situation here—regarding potential closure of your UP Mail account—may apply to your case (This section added 1 July 2021)
      UP-Mail CRS Link
      You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.
      Protect Your UP Mail Account
      To help protect your account, turn on Two-Factor Authentication (see how) and strengthen your passwords by using alphanumeric characters. See examples here. Follow the security guidelines in UP's Email Policy Infographic and Infographic 2.
      IT Security Policy and Acceptable Use Policy
      Read UP DIliman's IT Security Policy in the "Courses" tab as well as the Acceptable Use Policy (governing the use of university softward) of the university.

      How to Get DILNET and UP Mail

      Activating Your DILNET and UP Mail Accounts: Requirements and Process

      New (Incoming) Students
      Your DILNET and UP Mail account credentialls will be processed (as part of a batch) by the UP Computer Center only if you are officially registered and after the Regular Registration Period.
      There is no need to file for individually, separate requests for each. According to a memo dated 5 August 2021,
      DILNET and UP Mail accounts for new students—including freshmen, transferees, and graduate students—will be batch-processed after the Advanced and Regular Registration periods, and will be sent to the student’s email address as registered in CRS.
      We estimate to complete the batch processing three (3) days after we receive the list of validated students from the OUR. New students would not need to file separate requests nor submit requirements to the Computer.
      New students who have not completed enrolment or otherwise not endorsed by the OUR before the schedule of batch-generation may follow manual account creation procedures as detailed in the following sections [manual request; see continuing students section below]
      New Students/Transferees from Other UP Campuses
      The policy above applies to them, but transferees and new graduate students from other UP Constituent Universities will be asked via email to confirm their existing UP Mail account for appropriate tagging and management transfer.
      Continuing Students
      Here is the process and requirements to get your DILNET and UP Mail account. This is page 4 of the memo above. Processing time takes a minimum of 1–2 working days, but may take longer depending on the volume of pending requests.
      Students Returning from AWOL
      For students currently on AWOL who are seeking readmission, an endorsement from their College would be required, showing that the student is indeed in this process. A similar endorsement may be requested from the OUR for University Clearance and TOR purposes. Follow the same email procedure with the appropriate email subject indicated in the previous section ("continuing students), and include the endorsement from the College or OUR in lieu of the Form requirement. If approved, the recovered DILNET access would be temporary and provisional. For these processes, the student’s UP Mail account is not yet necessary and will not be recovered. Absolutely no new DILNET nor UP Mail accounts will be created for individuals in this category.
      Account Recovery
      View process and requirements. This is page 5 of the memo above.

      How to Recover DILNET/UP Mail

      If you forgot your password/username in DILNET, please visit this page. If that doesn't work, please refer to page 3 and 2 of this page from the DILNET HelpDesk website.

      UP Alumni Email

      DILNET and UP Mail support and services are only available for currently enrolled students, and employed faculty and staff of the University.
      Alumni may request their UP Alumni Mail account by accomplishing and submitting the following document to the Office of Alumni Relations. https://alum.up.edu.ph/database
      Alumni requesting temporary access to their UP Mail account to migrate data would need to sign-up for an Alumni UP Mail account first, then send the recovery request via their alum.up.edu.ph email address.

      FAQs: CRS, UP Mail, DILNET

      CRS FAQs and DILNET HelpDesk
      If you have questions about  DILNET and CRS log in and (pre)enlistment, please view the CRS FAQs. Kindly also visit the DILNET HelpDesk, which contains FAQs on troubleshooting, account creation, etc. For questions/problems regarding your account, please coordinately directly with the DILNET staff.
      What if my payment (for enlistment) has already been validated and have not yet received my UP Mail account after 2-3 working days?
      First, kindly check your spam folder. The UP Mail credentials are sent in bulk during batch processing, and sometimes Google mistakes the emails sent as spam. Please check your spam folders and check to see if your UP Mail account details have already been sent there.
      How to Contact the Computer Center
      DILNET and UP Mail is handled by the Computer Center, UP Diliman. You may email them regarding these platforms via: This email address is being protected from spambots. You need JavaScript enabled to view it..
    • Courses: General Rules and Policies (MA & PhD)

      Academic Policies: First Semester, AY 2021-2021

      Course Management Guidelines: First Semester, AY 2021–2022

      Please note that through OVPAA Memo 2021-122 dated 6 September 2021 (UP Mail Access), UP Faculty have been reminded the following:
      "In view of the continuing extraordinary stress we are experiencing at this time, please  give consideration on a case-to-case basis, to students who are unable to meet  deadlines due to their difficult circumstances"
      "The faculty is reminded that attendance in synchronous classes should not be  required because of the current state of the country’s internet infrastructure. Recordings of the synchronous classes should be made available to the students for  the whole semester. While assessment/graded activities may be done during class  times, alternative arrangements for students who miss the same should be made."
      The rest of the contents of OVPAA Memo 2021-122 have been distributed across the Student Corner. This memo covers policies/reminders concerning the suspension of delinquency rules, program retention rules, attendance, GWA, grading policies, dropping, INC, reminders to faculty and students re: deadlines, course load, class recordings. Read the memo here. All relevant policies have also been distributed to the Student Corner tab.

      Grading System: Rules and Policies

      What is the Grading System?

      Grades for each course will range from 1 to 5, in increments of .25, with 1.0 being the highest and 5.0 as the lowest. A 4.0 means conditional, and INC means incomplete. To learn what both grades officially mean and to know what to do when you get these grades, see "ChangeMat, Dropping...." tab. View General Rules on Scholastic Standing. This document discusses probation, warning, dismissal and permanent disqualification.
      Grades may be viewed in your CRS account.

      Latest Grading Policies (Latest to Oldest)

      Latest Grading Policies: 6 September 2021
      Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. This No Fail policy does not apply to cases of intellectual dishonesty (plagiarism, etc).
      A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
      i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
      ii. with incomplete requirements and failing standing shall be given an INC;
      iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
      iv. with incomplete requirements but passing standing shall be given an INC;
      v. with complete requirements but failing standing shall be given a DRP;
      vi. with complete requirements and passing standing shall be given a final grade;  and,
      vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are   determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given.
      Also, grades in the First Semester/Trimester are included in the computation of the general  weighted average (GWA)[(Source: OVPAA Memo 2021-122, 6 September 2021)[.
      On Degree Retention, 14 June 2021: Degree program retention rules are suspended (Source: OVPAA Memo 2021–89, 14 June 2021)
      On Scholastic Standing: 2 June 2021: The implementation of university rules on scholastic delinquency and retention is suspended for the Second Semester, AY 2020–2021. View rules on scholastic standing. This means that MRR does not count. See Residency tab.
      No Fail Policy: Second Semester, 2020–2021: Since the COVID-19 pandemic has not abated, the no-fail policy applied during the First Semester AY2020-2021 will be implemented during the Second Semester, AY 2020-2021. A faculty member may DROP a student whose status is failing or whose performance is unsatisfactory, but no student shall receive a grade of 4 or 5 for the Second Semester AY 2020-2021......A ‘DRP’ will be annotated in the Transcript of Records as a grade obtained in the time of the COVID-19 pandemic (Source: OVPAA Memo 2021-61, dated 19 April 2021). Here are some specifics:
            • Students who never participated in class nor communicated with the course instructor/s may be given a DRP
            • Students with incomplete requirements and failing standing shall be given an INC
            • Students with complete requirements but failing standing shall be given a DRP
            • Students with complete requirements and passing standing shall be given a final grade; and,
            • Students enrolled in courses such as laboratory, thesis, dissertation and others that require face-to-face activities for the completion of requirements will have their grades deferred in consonance with OVPAA Memo No. 2021-19A (or OVCAA MEMO MTTP NO. 21-017) unless alternatives are determined as provided by OVPAA Memo No. 2021-57: “Alternatives to Complying with Course Requirements that Entail Face-to-Face Interaction” in which case a grade will be given (Source: OUR Memo MVPLO 21-04, 12 June 2021)
      GWA Policy: 15 February 2021: Given the circumstances of the Second Semester AY 2019-2020, i.e., the University’s shift to remote learning without much preparation due to the COVID-19 pandemic and the end of classes on 30 April 2020, numerical grades earned in that semester are not for inclusion in the computation of the weighted grade average (Source: OVPAA Memo 2021-19A, 15 February 2021)
      Grading System: February 2021 (OVPAA Memo 2021-19)
            1. The established University grading system shall be applied in the Second Semester / Trimester AY 2020-2021 and Midyear 2021.

            2. As provided by the Second Semester AY 2019-2020 guidelines in the light of COVID-19, the faculty are reminded that a DRP is submitted for students who failed to complete requirements by 31 May 2021 in courses with deferred grade in the Second Semester AY 2019-2020. [Deadline extended to 19 June 2021; Source: OUR Memo MVPLO 21-04, 12 June 2021(Reminder memo only]]

            3. A DRP submitted in the First Semester AY 2020-2021 will be annotated as “due to COVID-19” in the transcript of records.

            4. If a student applied for honorable dismissal before 31 May 2021, courses with deferred grade will be given a DRP by the faculty concerned. However, if the student complied with the requirements prior to application for honorable
              dismissal, then a final grade should be given by the faculty.

      Data privacy in the virtual classroom

      Data Privacy in Class

       You will/may get access to the protected information of your teacher or your fellow student, such as email address, cell phone number, place of residence, medical conditions, and religious/political affiliations, among several others. In an academic context, protected information covers your classmate's PowerPoint presentation, term paper, grade, and academic status.
            • Please do not share such information without his/their consent. For instance, if a friend asks you if you know someone who works in this industry, and your classmate happens to be one who does, kindly ask his/her permission before giving his/her number or email address.
            • All students have legitimate access at least to their classmates’ UP Mail/DILNET email addresses to facilitate communication only on class-related matters (e.g. groupwork).
            • Sharing of personal, non-UP email addresses, or cell numbers is at the discretion of each student, though he or she may have to provide the same in certain, legitimate contexts (UP Email still unavailable).
            • Please do not reshare or reupload files shared to you via Google Drive without permission from your classmate and/or professor. These may include recordings of your class, PowerPoint presentations, etc.
            • Please do not post screenshots of your class or your classmates on social media, again without their consent. Your class may discuss this amongst yourselves and/or with your teacher; if your classmate (s) or your teacher does not want to appear on your social media feed, please respect his/her decision.
            • Please refrain from saving confidential documents/information by/from your classmates on your desktop/computer/phone. As much as possible, keep and access them only via Google Drive or OneDrive.
      Updates and reminders will be given to you by your teacher and/or the Office of the College Secretary. A list of useful tips may also be viewed from this Facebook post of the National Privacy Commission (originally in images, but converted and merge into a single PDF).

      UP Diliman's Data Privacy

      In compliance with the Republic Act No. 10171, known as Data Privacy Act of 2012, the University has released the UP Diliman Privacy Policy to Students, Parents and Guardians to protect personal, sensitive and privileged information processed by the University.
      A separate UP Diliman Privacy Notice for Students (revised for A.Y. 2019–2020) may also be accessed for a detailed information on and legal basis of the collection, processing and disclosure of student information. You may view the following: 
      University's overall Privacy Policy
      Privacy Policy for Students, Parents and Guardians
      Students' rights and responsibilities as a data subject (i.e. the person whose data is being collected by the university and its employees). These include your right to access your information and to know how it is processed (stored, collected, etc).
      The UP Asian Center has a Data Privacy Committee headed by Dr. Maria Cecilia T. Medina. The Privacy Focal Person of the UP Asian Center is Mr. Janus Nolasco, University Researcher I.
      UP Diliman has a Data Protection Office that manages the university's overall privacy compliance. View the DPO website. Materials may be downloaded from the website of the National Privacy Commission.

      Class Attendance

      General Rule

      Pre-COVID-19, a student is allowed a maximum of three (3) absences in a three-unit class. This may change since first semester AY 2020–2021 is shorter. View Attendance Rule of the University.

      6 September 2021: Optional Attendance for Synchronous Classes

      The faculty is reminded that attendance in synchronous classes should not be  required because of the current state of the country’s internet infrastructure. Recordings of the synchronous classes should be made available to the students for  the whole semester. While assessment/graded activities may be done during class  times, alternative arrangements for students who miss the same should be made (Source: OVPAA Memo 2021-122, 6 September 2021)

      19 April 2021: Optional Attendance for Synchronous Classes

      The faculty is reminded that attendance in synchronous classes should not be required given the unequal access of students to reliable internet providers and the country’s limited internet infrastructure vis-à-vis those of its ASEAN neighbors. Recordings of the synchronous classes should be made available to students for the whole semester. No graded activities should be held during synchronous classes (Source: OVPAA Memo 2021-61, 19 April 2021).

      Class Suspensions/Cancellations

      The suspension of classes and/or deferment of submissions are subject to this memorandum from the Chancellor, including this clarificatory memorandum. You may view these as a Facebook album courtesy of AskUPD initiative of the OVCSA. The clarification is also available as a Facebook album.
      In essence, suspension and deferment of submissions happen on a case-to-case basis and are subject to the place of residence of faculty/student, the strength of a typhoon or the gravity of a calamity.
      Please follow the UP Diliman's Facebook page, and the QC Government's Facebook page to receive announcements re: class cancellations. Generally, UP Diliman takes its cue from the QC Government and/or the Office of the President (of the Philippines).

      General Rules on Graduate Programs

      Details regarding the academic policies for students in MA and PhD programs can be viewed in the General Rules for Graduate Programs in UP Diliman. Much of the information here is lifted from this document.
      The General Academic Information contains a comprehensive guide on general policies and procedures, such as Rules on Scholastic Standing, Transfer Admission, Cross Registration and Foreign Student Admission.

      Student Evaluation of Teachers (S.E.T.)

      Towards the end of each semester (around three weeks before the end of classes), students will be asked to fill out the Student Evaluation of Teachers (SET). This is an anonymous process. Taking part in the SET is a prerequisite for enrollment for the next semester.
      Deadlines for SET are found in the CRS Home Page (either in the "Announcements" tab or in the "Events" tab. For SET-related questions and problems, view the SET FAQs here (scroll down to the bottom).

      UP Diliman General Catalog

      The UP Diliman General Catalog lists down various university policies and/or procedures. View the Catalog.

      Research Ethics

      Respect copyright and observe fair use

      In your research, please observe/respect authors' copyright, so ask permission from the author and/or publisher if you are going to reproduce a photograph in a paper you intend to publish it.  Fair use allows brief quotations or excerpts from a work (i.e. you are going to critique a work or theory), but when in doubt, please ask permission. In quoting, please observe proper citation and paraphrasing practices.

      Data Privacy in Research

      Please observe the data privacy policy of UP Diliman when conducting your research. This can help you uphold and protect the rights of your informants, as applicable, and help ensure your compliance with general principles of research ethics. You may view the text version or view an infographic-style summary.

      IT Policy and Security

      Zoom Dos and Don'ts

      Take steps to protect your UP Mail (See UP Mail tab in CRS, DilNet tab). Always activate meeting passwords, activate waiting room feature, don't make meeting credentials public (as applicable at least).

      DOs

      1. DO mute your microphone when you are not speaking to eliminate background noise and prevent disruptions during your meetings, conferences, or classes.

      2. DO be aware of everything that is in view of your camera. Make sure to remove anything that is a possible disruption to the other participants viewing your video.

      3. DO make sure that you are in a quiet place conducive for meetings.

      4. DO dress up properly for the meeting.

      5. DO check your device screen before activating the Share Screen function.

      6. DO require a passcode when setting or scheduling your meeting through Zoom.

      7. DO make sure that you send your Zoom meeting details (i.e. link, Meeting ID, Passcode) to those who are your invitees only.

      8. DO remember that for your authentication settings, you can select the option “UP Mail Accounts Only” to make your Zoom meeting or webinar more secure (this applies if you are the one who will create/host the meeting). This will limit your attendees only to those who are members of the UP community.


      DON’Ts

      1. DO NOT have a distracting background when using your video.

      2. DO NOT leave your microphone on when you are not speaking. Always mute your microphone when it is not your turn to speak.

      3. DO NOT place your fan directly facing your desktop/laptop’s microphone. This causes unwanted whirring sounds and your voice might not be heard when you speak (or your voice becomes muffled).

      4. DO NOT crosstalk. Use the Zoom feature for raising a hand (or show your physical hand in front of your camera) and speak only when recognized by the meeting host or facilitator.

      5. DO NOT post your Zoom meeting details (i.e. link, Meeting ID, Passcode) on social media to prevent unscrupulous individuals from intruding your online meeting. Allowing unwanted attendees may open up your session to “Zoom Bombing”.

      —Source: Dos and DOn'ts copied verbatim from email from UP ITDC, 7 June 2021

      General Safety and Use Policies

      1. Always log out of your UP accounts after use.
      2. Kindly ensure that your accounts can only be used/accessed by you (student) alone. Protect your gadget from unauthorized access, including hacking.
      3. Please refrain from clicking unsolicted links or from downloading unsolicited files that can harm your computer.
      4. Use  your UP Mail/DILNET only for class/UP-related transactions. For instance, refrain from creating accounts on third-party websites using your UP Mail/DILNET.
      5. In case you lose your phone or computer, please log in to your account to sign out of all devices you are logged into

      Keep Zoom meetings safe

      Please never ever share your class's meeting credentials, including the passcode, on social media or to anyone else. Always upgrade to the latest software. Follow instructions here.
      It is advised that once everyone in your class obtains a UP mail account, your professor can modify the Zoom's settings so that only UP mail users can log in.

      Password Security and Two-Factor Authentication

      UP students (and employees for that matter) are urged to protect their UP accounts. They should: 
      • Strengthen their passwords, especially by using passphrases with a combination of alphanumeric charactices
      • Activate two-factor authentication for your UP Mail account. This way, even if one somehow gets your password, they won't be able to enter because they still need your other device to log in.
      • Take care of your phone/laptop that has ready access to your UP accounts. Always log out of your UP mail account when not in use

      Email safety

      View this infographic on UP's email policy. Here is another infographic containing general tips on safety and safety.

      Google Drive and One Drive

      As much as possible, please set all Google Drive/Docs files—especially those containing sensitive information (See Privacy Tab)— you share to "Restricted" access: sharing them only to those who need to see/edited them. Also, please turn off the abilities of "Editors" to edit sharing permissions. Then once the event is done or the document has already served its purpose, please unshare it immediately. The general idea is that the fewer the people who have access, the less security risks there will be.

      Acceptable Use Policy

      Software resources of the University, including online services registered under UP (such as Zoom, the UP Mail, cloud storage), must only be used for OFFICIAL academic and administrative purposes. 
      The Acceptable Use Policy (AUP) of the University states “Users may not use the IT System for personal activities not related to appropriate University functions except in a purely incidental manner. Violators shall suffer a penalty ranging from suspension for one month to one year.”
      Included in said policy are categories of use of our ICT resources that are allowed and prohibited. We encourage everyone to read and review the University's Acceptable Use Policy.

      FAQs: Courses 2

      How do I drop a course?

      Dropping

      Scroll down to view the process and deadlines.
      Latest Policy: 6 September 2021
      Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
      i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
      ii. with incomplete requirements and failing standing shall be given an INC;
      iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
      iv. with incomplete requirements but passing standing shall be given an INC;
      v. with complete requirements but failing standing shall be given a DRP;
      vi. with complete requirements and passing standing shall be given a final grade;  and,
      vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are 
      determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given.
      Also, please be reminded that "faculty members are enjoined to exercise utmost prudence in using the DROP option  for students in difficult circumstances due to the COVID-19 pandemic, who in their  judgment, are nevertheless striving to meet academic requirements." Furthermore, "as in the previous semester, ‘DRP’ will be annotated in the  Transcript of Records with “due to COVID-19 pandemic.”  (Source: OVPAA Memo 2021-122, 6 September 2021).
      Latest Policy: 14 June 2021
          •  Annotation of DROP submitted beginning 2nd semester, AY 2019-2020 [and up to end of mid-year 2021] will be "due to the COVID-19 pandemic."
      Latest Policy: 5 February 2021
          • As provided by the Second Semester AY 2019–2020 guidelines in the light of COVID-19, the faculty are reminded that a DRP is submitted for students who failed to complete requirements by 31 May 2021 in courses with deferred grade in the Second Semester AY 2019–2020 (Source: OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters.  

          • A DRP submitted in the First Semester AY 2020–2021 will be annotated as “due to COVID-19” in the transcript of records.

          • If a student applied for honorable dismissal before 31 May 2021, courses with deferred grade will be given a DRP by the faculty concerned. However, if the student complied with the requirements prior to application for honorable dismissal, then a final grade should be given by the faculty (Source OVPAA Memo 2019-21, dated 2/2/2021)
      Process, Deadlines, Requirements
      View flowchart for Dropping of Subjects. The filing must be done via CRS and see Payment tab for payment options. See Academic Calendar tab for deadlines.
      General Rules
      A student may, with the consent of the faculty and the Dean, drop a subject not later than ¾ of the hours prescribed for the semester.  NOTE: This requirement is still suspended, since the deadline is also suspended (Source: Academic Calendar; see "Calendar tab)
      A student who drops a subject without the approval of the Dean shall have his/her registration privileges curtailed or entirely withdrawn in the following semester. If a subject is dropped after the middle of the term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing” solely for administrative guidance.
      FAQs on Dropping
      My instructor is not responding to my request to drop. What should I do?

      There really is nothing else you could do but follow up on your professor prior to having your adviser note it.

      Does a grade of "DRP" affect my GWA (General Weighted Average)?

      No, it does not affect your GWA.

      If I were to drop a class that has two instructors (e.g. a class that has an instructor for the lecture and another instructor for the lab), would I need the consent of both teachers?

      Unless the lecture and laboratory classes are enrolled as two separate classes (e.g. Physics 71 and Physics 71.1), then yes; you would need the consent of both teachers.

      May I drop n units even though I will become underloaded?

      Yes, you may, since the dropping process itself is independent, but being underloaded has certain repercussions (e.g. no longer being able to run for Latin honors).
      —copied from CRS FAQs

      How do I return from LOA/AWOL?

      Please visit the Registration tab>Others to view the procedures for returning and readmission from LOA/AWOL.

      What do I do if I get a 4.0?

      What Do I Do If I Get a Grade of 4.0?

      Process* and Deadlines
          • If you incur a grade of 4.00, you will have to process a permit for examination for removal / completion. You will only pay for removal only if the exam will be taken outside the mandated removal period (See third bullet point below).
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
          • Be mindful of the timeline for removal / completion. Please view CRS Events tab or the Academic Calendar to see deadlines.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
          • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
          • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
      *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
      Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
      A grade of “4” means “conditional failure”. "There shall be a regular period for removing grades of [“4”] before the start of each semester. Such a grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred [i.e., one (1) academic year]. A grade of [“4”] received, after removing a grade of “Inc,” however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of “Inc”.”
      Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
      A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
      Latest Policy: 15 February 2021
      An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
      Latest Policy: 2 February 2021
      Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
      General (Pre-COVID-19) Guidelines
      A grade of “4” means “Conditional”. It may be removed only by reexamination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of “3,” but if s/he fails, a “5”. Only one (1) re-examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods). Please see "Events" tab in CRS home page to view deadlines to remove the 4.0 you had received from previous semesters.
      If the student does not remove the grade of “4” within the prescribed  time, the grade of”4” becomes “5”. In this case, s/he may earn credit for the same course only by repeating and passing it. A grade of “4” given for the first semester work of a 2-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if s/he fails, the grade of “4” which s/he received for the first semester work shall be converted to a grade of “5”.
      Learn more and know what to do if you get a 4.0 (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

       

       

      What do I do if I get an INC (Incomplete)?

      What Do I Do If I Get an INC (Incomplete)?

      Process* and Deadlines
          • If you incur a grade of INC or 4.00, you will have to process a permit for examination for removal / completion. No fees are to be paid for completion.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
          • Be mindful of the timeline for removal / completion. Please view CRS Events tab) to see deadlines.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
          • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
          • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
      *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
      Latest Policy on Dropping: 6 September 2021
      Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
      i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
      ii. with incomplete requirements and failing standing shall be given an INC;
      iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
      iv. with incomplete requirements but passing standing shall be given an INC;
      v. with complete requirements but failing standing shall be given a DRP;
      vi. with complete requirements and passing standing shall be given a final grade;  and,
      vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are  determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given. (Source: OVPAA Memo 2021-122, 6 September 2021)
      An INC incurred for a course in the First Semester/Trimester AY 2021-2022 that is not  completed within the prescription period of one year will remain an INC, and the student  will have to re-enroll the course if it is required in the student’s curriculum. The INC in  the transcript of records will be annotated with "due to COVID-19 pandemic". Should  the student opt to re-enroll a course, for which s/he earned an INC, in the subsequent  term and later decide to complete the INC during the prescription period, s/he should  first drop the re-enrolled course (Source: OVPAA Memo 2021-122, 6 September 2021)
      Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
      INC “indicates that the work is incomplete”.  “Removal of the INC must be done within the prescribed time [within one (1) academic year in which there are three (3) regular removal periods] by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance.”
      In no case shall the period for the removal of grades of “Incomplete” extend beyond one academic year from the date the grade was received.”
      Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
      A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
      Latest Policy: 15 February 2021
      An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
      Latest Policy: 2 February 2021
      Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
      General (Pre-Covid-19) Rules
      The grade of “Inc” is given if a student, whose class standing throughout the semester is “Passing” but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other valid reasons. In case the class standing is not “Passing” and the student fails to take the final examination for any reason, a grade of “5” shall be given.
      Removal of the “Inc” must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance. Please see "Events" tab in CRS home page to view deadlines to complete the INC you had received from previous semesters. For purposes of scholastic standing, a grade of “Inc” is not included in the computation. When it  is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made.
      Learn more, and see how you can "complete" an INC (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

      How do I transfer credits? (For shiftees)

      Transfer of Credits (MA)

      From Another University (MA)

      Subject to the recommendation of the Program Adviser and approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her program at the Asian Center provided that:
      (1) these courses were taken within the last 5 years prior to admission
      (2) these were validated through appropriate means by the Center*
      (3) the total number of credits transferred shall not exceed three-eighths (3/8) of the total number of units of academic courses in the student’s Master’s course requirements (excluding courses taken to comply with language requirement).
      *Condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study.

      From Another Program (MA)

      Subject to the recommendation of the Program Adviser and the approval of the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new Master’s program at the Asian Center provided that
      (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the Master’s program
      (2) these units have not been credited to a degree previously obtained by the student
      (3) these courses are relevant to his/her new program.

      Process of Transfer of Credits (MA)

      A student must fill up and file a Request for Credits form (See "Student Forms" tab) . Transfer of credits shall be done within the first year of the student’s admission into the program. The course/s credited shall be specified in the student’s record at the Office of the College Secretary. A copy of the approval shall be sent to the Office of the University Registrar.

      Transfer of Credits (PhD)

       3.4.1 Transfer of Credits from Another University (PhD)
      Subject to the recommendation of the appropriate bodies and the approval of the Dean/Director, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that
      (1) these courses were taken within the last five years prior to admission
      (2) these were validated through appropriate means by the Institute, Department, Interdisciplinary Program, or Graduate Office/Committee concerned, and
      (3) the total number of credits transferred shall not exceed three eight (3/8) of the total number of units in the student’s doctoral course requirements.
      However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of study.
      3.4.2 Transfer of Credits from Another Program (PhD)
      Subject to the recommendation of the appropriate bodies and the approval by the Dean/Director, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that
      (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program,
      (2) these units have not been credited to a degree previously obtained by the student, and
      (3) these courses are relevant to the new program.
      Process of Transfer of Credits (PhD)
      Transfer of credits shall be done within the first semester of the student’s admission into the program. The course/s credited shall be specified in the student’s record by the Graduate Committee/Head of Institute, Department, Interdisciplinary Program concerned and the College Graduate Office. A copy of the approval shall be sent to the University Registrar.

      Can I still enroll in course X even if I got an INC in course Y that is a prerequisite of course X?

      For First Semester, AY 2021–2022 at least, "a student enrolled in a course in AY 2020-2021 that is a prerequisite to another shall  be allowed to enroll in the latter course for credit in AY 2021-2022, despite having a  grade of INC. University policy on waiver of prerequisites may be followed in evaluating  enrollment in course/s where the prerequisite course/s has no grade or is DRP" (Source: OVPAA Memo 2021-122)

      What if I have a deferred grade from Second Sem, AY 2019-2020?

      Courses enrolled in the Second Semester AY 2019–2020 with deferred grades may be completed until 19 June 2021 or the last day of finals week

      What is the grading system for the Second Semester, AY 2019–2020

      Grading System: Second Semester, AY 2019–2020

      As provided by the Second Semester AY 2019-2020 guidelines in the light of COVID-19 and reiterated in the OVPAA Memo no. 2021-19, p. 3, on Grading System, item no. 2---the faculty are reminded to submit a DRP for students who failed to complete requirements [by 19 June 2021] in courses with deferred grade in the Second Semester AY 2019- 2020. The students may re-enroll the same course or equivalent course in succeeding semesters. Also, please note-- Section 6.1.4 of the BOR resolution implementing guidelines for Second Semester AY 2019-2020 states that no student shall be given a grade of 4.0, 5.0 or INC for courses in the Second Semester AY 2019-2020 [ Source: OUR Memo MVPLO 2021-04, 12 June 2021]
      P (Pass) will be the grade for those whose status is passing or are satisfactorily complying with course requirements upon the judgement of the faculty. With the permission of the Department/Unit, a faculty member may qualify the grade of Pass by providing an adjectival remark. A faculty member giving adjectival remark must always consider whether this is beneficial to the student. Per UP General Catalogue 2014, adjectival or qualitative remarks are Excellent (1.00 – 1.25); Very Good (1.50 – 1.75); Good (2.00 – 2.25); Satisfactory (2.50 – 2.75); Pass (3.00). [Source: Supplemental FAQs for UP Diliman, 1 June 2020].

      Other University Rules

      Staying healthy and fit during Remote Learning

      The following are taken from "DeskFit: 20 Essential Desk Exercises You Can Do Without Leaving Your Office or Home Workspace" by the NASA Headquarters Fitness Center (Tanya Johnson, Marceleus Venable, and Kimber Williams)

      Examples of Desk Exercises

      Download the DeskFit document above to see what and how you can desk exercises at home. Please take your physical condition and your circumstances into account when doing the exercises featured.

      Ten Tips To Stay Healthy at Work or While Working from Home 

      The tips below are quoted verbatim from the DeskFit document above.
      1 Ensure that your workspaces in the office and at home are ergonomically set up to prevent injuries.
      2 Take a break from sitting every 30 minutes. A brief 5–10-minute break can help rejuvenate your mind and prevent chronic pain.
      3 Walk and use the stairs whenever possible.
      4 Alternate sitting and standing throughout the day.
      5 Offer walking meetings as alternatives to sitting in conference rooms.
      6 Schedule time to exercise daily as a priority—as you would plan other important work responsibilities.
      7 Break up physical activity into smaller durations of time—such as 10 minutes before work, 10 minutes at lunch, and 10 minutes after work—if longer durations of exercise do not fit within your schedule.
      8 Incorporate microbreaks of 1–2 minutes every 30–60 minutes to stand up and stretch your entire body.
      9 Use a hands-free headset for your phone so you can move around easily.
      10 Eat nutritious meals and keep healthy snacks available.

      A Workout at Work?

      "A Workout at Work?" is an article from the Washington Post (dated 6 September 2011). It features short animations on how to do certain desk exercises. A poster version is also available for download. Please take your physical condition and circumstances into account when doing the exercises featured.

      "Physical Activity Breaks for the Workplace: Resource Guide"

      For a more extensive listing of exercises and information, please consult "Physical Activity Breaks for the Workplace: Resource Guide" from the Centers for Disease Control and Prevention (CDC) of the United States. Please take your physical condition and circumstances into account when doing the exercises featured.

      Zoom safety and UP's IT policy and security measures

      Zoom/Teleconferencing Safety

      For Zoom, please never ever share your class's meeting credentials, including the passcode, on social media or to anyone else. Always upgrade to the latest software. Follow instructions here.
      It is advised that once everyone in your class obtains a UP mail account, your professor can modify the Zoom's settings so that only UP mail users can log in.

      Google Drive/Docs Safety

      As much as possible, please set all Google Drive/Docs files—especially those containing sensitive information (See Privacy Tab)— you share to "Restricted" access: sharing them only to those who need to see/edited them. Also, please turn off the abilities of "Editors" to edit sharing permissions. Then once the event is done or the document has already served its purpose, please unshare it immediately. The general idea is that the fewer the people who have access, the less security risks there will be.

      Password Security and Two-Factor Authentication

      Furthermore, UP students (and employees for that matter) are urged to protect their UP accounts. They should
          • Strengthen their passwords, especially by using passphrases with a combination of alphanumeric charactices
          • Activate two-factor authentication for your UP Mail account. This way, even if one somehow gets your password, they won't be able to enter because they still need your other device to log in.
          • Take care of your phone/laptop that has ready access to your UP accounts. Always log out of your UP mail account when not in use.

      Information Technology: Policy and Security

      Software resources of the University, including online services registered under UP (such as Zoom, the UP Mail, cloud storage), must only be used for OFFICIAL academic and administrative purposes. 
      The Acceptable Use Policy (AUP) of the University states “Users may not use the IT System for personal activities not related to appropriate University functions except in a purely incidental manner. Violators shall suffer a penalty ranging from suspension for one month to one year.”
      Included in said policy are categories of use of our ICT resources that are allowed and prohibited. We encourage everyone to read and review the University's Acceptable Use Policy.

      General Safety Tips

        1. Please turn on two-factor authentication for your UP Mail accounts and create strong (long with alphanumeric characters) passwords for both UP Mail and DILNET. Consider using passphrases.
        2. Always log out of your UP accounts after use.
        3. Kindly ensure that your accounts can only be used/accessed by you (student) alone.
        4. Please refrain from clicking unsolicted links or from downloading unsolicited files in your UP Mail/DILNET.
        5. Use  your UP Mail/DILNET only for class/UP-related transactions. For instance, refrain from creating accounts on third-party websites using your UP Mail/DILNET.
        6. In case you lose your phone or computer, please log in to your account to sign out of all devices you are logged into

      Respecting copyright

      COPYRIGHT and COURSE CONTENT

      Course content are for students' personal educational use only. As part of the university's efforts to respect copyright laws, students must not re-distribute or re-upload in a different website the syllabus and/or the course content (e.g. ebooks or journal articles accessed via subscriptions, etc.) unless these are in the public domain or free/open-access.

      Student Code of Conduct

      Code of Student Conduct

      View the full Code of Student Conduct of UP Diliman. A student shall be subject to disciplinary action for any one of the following acts:
        • Any form of cheating in examinations or any act of dishonesty in relation to his/her studies, including plagiarism, the act of claiming, in whole or in part, someone else’s work or ideas and passing them off as one’s own;
        • Carrying firearms or any dangerous or deadly weapon;
        • Drinking of alcoholic beverages within academic and administrative buildings, dormitories, and the immediate premises thereof, except in places expressly allowed by the University;
        • Unauthorized or illegal possession or use of prohibited drugs or chemicals, or other banned substances;
        • Gambling within the University premises;
        • Gross and deliberate discourtesy to any University official, faculty member or person in authority.
        • Creating within the University premises disorder, tumult, breach of peace or serious disturbance;
        • Making a false statement, or practicing any deception or fraud in connection with his admission or registration in, application for any grant or scholarship, or graduation from the University;
        • Damaging or defacing University property;
        • Disgraceful or immoral conduct within University premises;
        • Unlawfully taking of University property; and
        • Any other form of behavior that may constitute misconduct.

      Anti-Sexual Harassment Code

      Pursuant to its powers vested by law, the Board of Regents of the University of the Philippines System hereby promulgates this Anti-Sexual Harassment Code within the jurisdiction of the University of the Philippines.
      Section 1. Declaration of Policy. – The University values and upholds the dignity of every individual, and guarantees the full respect for human rights of all members of the UP community.
      All forms of sexual harassment are unacceptable.
      To this end, the University shall maintain an enabling, gender-fair, safe and healthy learning and working environment for the members of the UP community. Please view the full code

      What is Remote Learning?

      Remote Learning: How Will the Courses Be Delivered?

      This infographic (PDF, 1 MB +) by the Office of the Vice President for Academic Affairs discusses the basics of remote learning, including two types of delivery (synchronous and asynchronous) and the content of a course pack. Details of content delivery will be discussed by your professor. It may include a variety of online applications, such as Zoom, Google Suite. See "Remote Learning" tab for details.
    • This tab discusses the list of courses; overview of program requirements, study load, rule on absences, grades, class suspensions, residency requirements, and maximum residence rule (MRR).

      Courses: MA

      All students are advised to read and regularly consult the Program Adviser and Program of Study tabs.

      Overview of Program Stages: MA

      The Big Picture: Overview of Program Stages/Requirements: MA

      Here are the main steps to obtaining your master's degree. View the rules for each in their respective tabs and download applicable forms in the "Student Forms" tab.
      1. Completion of Coursework (core courses first), including language requirement
      2. Apply for, Review, Take and Pass Comprehensive Exam
      3. Apply for Graduation (Non-Thesis Students)
      4. Enrollment in AS 300/PS 300 (Thesis Students) and Residency Every Sem Thereafter Until Graduation
      5. Request for Thesis Adviser
      6. Constitution of Thesis Committee
      7. Thesis Proposal
      8. Research, Writing/Revising
      9. Oral Defense
      10. Revisions (if any)
      11. Apply for Graduation
      Please focus not just on academic requirements but also on administrative procedures (e.g. residency requirements, rules on absences, etc.) to help ensure a smooth process.

      New MA student? Take these courses first

      Asian Studies (AS) Majors

      AS majors (especially if they have full-time employment) must finish the four core courses— AS 201, AS 201a, AS 210, and AS 299—first before enrolling in any other courses. However, starting this coming semester, AS 210 can only be taken after finishing AS 201 and AS 201A.
      Generally, new students who are employed full-time are advised to take only six units in their first semester, just so they can get a feel for graduate-level coursework.
      Given the rule on AS 210, new students can take the following in their first semester: 
            • First semester in the program:  AS 201, AS 201A
            • Second semester in the program: AS 210 and AS 299

      Philippine Studies (PS) Majors

      New PS majors in their first semester in the program (especially if they have full-time employment) are advised to take the core courses as follows:
            • First semester in the program: PS 201 or PS 219 and PS 202
            • Second semester in the program: PS 201 or PS 219 and PS 299
      If you wish to take more than six units per semester and take on a full-time load (9 units and up, please consult  with your program adviser/Office of the College Secretary. In general though, new students are advised to take six units first to get a feel for graduate-studies academic load.

      Graduating students, please read this

      If you are expecting to graduate this semester, please visit the "Graduating Students" tab.

      M.A. Courses: List and Descriptions

      Asian Studies

      View list and descriptions of all Asian Studies courses. Type "AS" in CRS to view courses (to be) offered in the coming semester. Make sure to select the correct semester/academic year from the dropdown menu. Go to CRS.

      Philippine Studies

      View list and descriptions of all Philippine Studies courses. Type "PS" in CRS to view courses (to be) offered in the coming semester. Make sure to select the correct semester/academic year from the dropdown menu. Go to CRS.

      What are the courses that I can/should take?

      Please note that the courses you can/should take are subject to your Program of Study and your Program Adviser. Please read the separate tabs for these.
      View the list and full descriptions of Asian Studies courses or list of Philippine Studies courses. To view the courses offered in the current semester, please go to CRS and type in "AS" for Asian Studies courses and "PS"for Philippine Studies courses in the Search field.

      How many units can/should M.A./PhD students take per semester?

      The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses, and for a part-time student it shall be six (6) units. Six units is recommended for new students, and for students who need to balance work and school. See program of study for total number of units per program.
      For their first semester, new students, especially if they are working, are advised to take on only a six-unit load (two courses) to help them adjust to, and get a feel for, the level and rigors of graduate school, and help balance work and school. They can later on decide to take more courses, especially if they will study full-time.
      View General Rules on Academic Load. While pacing oneself is a good idea, please also be mindful of the Maximum Residency Rule. See "Residency" tab for details.

      What are the class schedules?

      Each course holds a three-hour class once a week. Weekday schedules are usually held from 5 pm to 8 pm. Saturday classes are general held at 8:30 am – 11:30 am, 9 am-12 pm, 12:30 pm–3:30 pm and 3:30 pm–6:30 pm.
      Course offerings vary for every semester. View list of offered courses in the UP CRS for the current/previous semester.

      Taking your electives in AC and other colleges

      For electives, Asian Center students can take other region- or country-specific courses in the Asian Center but note that the Program of Study sets limits on the number of electives that can be taken.
      At any rate, you may always pre-enlist in a course without consulting your program adviser/program of study, but there's a chance he/she may remove an enlisted class (es) at the online post-advising stage during registration period. In essence, any departure from the Program of Study will have to be approved by the program adviser.
      View Course Offerings of Other Colleges. Type the course in CRS when searching for these classes during (pre)enlistment.

      Can Asian Center students take undergraduate courses?

      In principle, graduate (MA/PhD) students are not allowed to enroll in undergraduate courses (100-level courses or below, such as PS 21).

      Can other M.A. students in UP Diliman take courses @ UP Asian Center?

      Subject to any restrictions posted in the CRS (e.g. "For Asian Center students only") and to the approval of their own program adviser/home unit or department or college, other UP Diliman graduate (MA or PhD) students can enroll in Asian Center courses.

      How do I shift from thesis to non-thesis track? (vice versa)

      Please visit the Registration>Others tab to view the guidelines for shifting from thesis to non-thesis (and vice versa).

      Is there a maintaining grade for MA/PhD students?

      The established University grading system shall be applied in the Second Semester / Trimester AY 2020-2021 and Midyear 2021 (Source: OVPAA Memo 2021–19, dated 2/2/2021).
      Grades will range from 1 to 5, in increments of .25, with 1.0 being the highest and 5.0 as the lowest. A 4.0 means conditional, and INC means incomplete. To learn what both grades officially mean and to know what to do when you get these grades, see "Documents, Certificates..." tab.
      MA students must maintain a CWAG (Cumulative Weighted Average Grade) of 2.0 or better at the end of each academic year. Failure to do so is grounds for disqualification for the program, unless the Dean decides to waive the disqualification on justifiable grounds, upon the recommendation of the student’s Program Adviser.
      The PhD student must obtain  a general weighted average of 1.75 in the three core courses to be able to take the qualifying examinations. To remain in good standing, the student should maintain a commulative weighted average grade (CWAG) of 1.75 or better at the end of each academic year until completion of the Program of Study.

      Residency and Maximum Residency Rule (MRR): When should I finish my MA?

      View separate "Residency" tab for additional details. Please review this because it is a crucial administrative protocol.

      Dropping, INC, 4.0, Shifting

      How Do I Drop a Course?
      Go to "Courses, Tracks" tab and go to the "Rules" tab to see the procedures for these.
      What Do I Do if I Get an INC or a 4.0?
      Go to "Courses, Tracks" tab and go to the "Rules" tab to see the procedures for these.
      How Do I Shift from Non-Thesis to Thesis Track (And Vice Versa)?
      Go to "Registration" tab  (Other Registration Matters) to see the procedures for these.
      How Do I File for a Leave of Absence (LOA)? Return from LOA/AWOL?
      Go to "Registration">Others tab to see the procedures for these.

      FAQs: Courses 2

      How do I drop a course?

      Dropping

      Scroll down to view the process and deadlines.
      Latest Policy: 6 September 2021
      Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
      i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
      ii. with incomplete requirements and failing standing shall be given an INC;
      iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
      iv. with incomplete requirements but passing standing shall be given an INC;
      v. with complete requirements but failing standing shall be given a DRP;
      vi. with complete requirements and passing standing shall be given a final grade;  and,
      vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are 
      determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given.
      Also, please be reminded that "faculty members are enjoined to exercise utmost prudence in using the DROP option  for students in difficult circumstances due to the COVID-19 pandemic, who in their  judgment, are nevertheless striving to meet academic requirements." Furthermore, "as in the previous semester, ‘DRP’ will be annotated in the  Transcript of Records with “due to COVID-19 pandemic.”  (Source: OVPAA Memo 2021-122, 6 September 2021).
      Latest Policy: 14 June 2021
          •  Annotation of DROP submitted beginning 2nd semester, AY 2019-2020 [and up to end of mid-year 2021] will be "due to the COVID-19 pandemic."
      Latest Policy: 5 February 2021
          • As provided by the Second Semester AY 2019–2020 guidelines in the light of COVID-19, the faculty are reminded that a DRP is submitted for students who failed to complete requirements by 31 May 2021 in courses with deferred grade in the Second Semester AY 2019–2020 (Source: OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters.  

          • A DRP submitted in the First Semester AY 2020–2021 will be annotated as “due to COVID-19” in the transcript of records.

          • If a student applied for honorable dismissal before 31 May 2021, courses with deferred grade will be given a DRP by the faculty concerned. However, if the student complied with the requirements prior to application for honorable dismissal, then a final grade should be given by the faculty (Source OVPAA Memo 2019-21, dated 2/2/2021)
      Process, Deadlines, Requirements
      View flowchart for Dropping of Subjects. The filing must be done via CRS and see Payment tab for payment options. See Academic Calendar tab for deadlines.
      General Rules
      A student may, with the consent of the faculty and the Dean, drop a subject not later than ¾ of the hours prescribed for the semester.  NOTE: This requirement is still suspended, since the deadline is also suspended (Source: Academic Calendar; see "Calendar tab)
      A student who drops a subject without the approval of the Dean shall have his/her registration privileges curtailed or entirely withdrawn in the following semester. If a subject is dropped after the middle of the term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing” solely for administrative guidance.
      FAQs on Dropping
      My instructor is not responding to my request to drop. What should I do?

      There really is nothing else you could do but follow up on your professor prior to having your adviser note it.

      Does a grade of "DRP" affect my GWA (General Weighted Average)?

      No, it does not affect your GWA.

      If I were to drop a class that has two instructors (e.g. a class that has an instructor for the lecture and another instructor for the lab), would I need the consent of both teachers?

      Unless the lecture and laboratory classes are enrolled as two separate classes (e.g. Physics 71 and Physics 71.1), then yes; you would need the consent of both teachers.

      May I drop n units even though I will become underloaded?

      Yes, you may, since the dropping process itself is independent, but being underloaded has certain repercussions (e.g. no longer being able to run for Latin honors).
      —copied from CRS FAQs

      How do I return from LOA/AWOL?

      Please visit the Registration tab>Others to view the procedures for returning and readmission from LOA/AWOL.

      What do I do if I get a 4.0?

      What Do I Do If I Get a Grade of 4.0?

      Process* and Deadlines
          • If you incur a grade of 4.00, you will have to process a permit for examination for removal / completion. You will only pay for removal only if the exam will be taken outside the mandated removal period (See third bullet point below).
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
          • Be mindful of the timeline for removal / completion. Please view CRS Events tab or the Academic Calendar to see deadlines.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
          • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
          • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
      *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
      Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
      A grade of “4” means “conditional failure”. "There shall be a regular period for removing grades of [“4”] before the start of each semester. Such a grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred [i.e., one (1) academic year]. A grade of [“4”] received, after removing a grade of “Inc,” however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of “Inc”.”
      Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
      A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
      Latest Policy: 15 February 2021
      An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
      Latest Policy: 2 February 2021
      Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
      General (Pre-COVID-19) Guidelines
      A grade of “4” means “Conditional”. It may be removed only by reexamination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of “3,” but if s/he fails, a “5”. Only one (1) re-examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods). Please see "Events" tab in CRS home page to view deadlines to remove the 4.0 you had received from previous semesters.
      If the student does not remove the grade of “4” within the prescribed  time, the grade of”4” becomes “5”. In this case, s/he may earn credit for the same course only by repeating and passing it. A grade of “4” given for the first semester work of a 2-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if s/he fails, the grade of “4” which s/he received for the first semester work shall be converted to a grade of “5”.
      Learn more and know what to do if you get a 4.0 (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

       

       

      What do I do if I get an INC (Incomplete)?

      What Do I Do If I Get an INC (Incomplete)?

      Process* and Deadlines
          • If you incur a grade of INC or 4.00, you will have to process a permit for examination for removal / completion. No fees are to be paid for completion.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
          • Be mindful of the timeline for removal / completion. Please view CRS Events tab) to see deadlines.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
          • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
          • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
      *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
      Latest Policy on Dropping: 6 September 2021
      Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
      i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
      ii. with incomplete requirements and failing standing shall be given an INC;
      iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
      iv. with incomplete requirements but passing standing shall be given an INC;
      v. with complete requirements but failing standing shall be given a DRP;
      vi. with complete requirements and passing standing shall be given a final grade;  and,
      vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are  determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given. (Source: OVPAA Memo 2021-122, 6 September 2021)
      An INC incurred for a course in the First Semester/Trimester AY 2021-2022 that is not  completed within the prescription period of one year will remain an INC, and the student  will have to re-enroll the course if it is required in the student’s curriculum. The INC in  the transcript of records will be annotated with "due to COVID-19 pandemic". Should  the student opt to re-enroll a course, for which s/he earned an INC, in the subsequent  term and later decide to complete the INC during the prescription period, s/he should  first drop the re-enrolled course (Source: OVPAA Memo 2021-122, 6 September 2021)
      Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
      INC “indicates that the work is incomplete”.  “Removal of the INC must be done within the prescribed time [within one (1) academic year in which there are three (3) regular removal periods] by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance.”
      In no case shall the period for the removal of grades of “Incomplete” extend beyond one academic year from the date the grade was received.”
      Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
      A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
      Latest Policy: 15 February 2021
      An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
      Latest Policy: 2 February 2021
      Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
      General (Pre-Covid-19) Rules
      The grade of “Inc” is given if a student, whose class standing throughout the semester is “Passing” but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other valid reasons. In case the class standing is not “Passing” and the student fails to take the final examination for any reason, a grade of “5” shall be given.
      Removal of the “Inc” must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance. Please see "Events" tab in CRS home page to view deadlines to complete the INC you had received from previous semesters. For purposes of scholastic standing, a grade of “Inc” is not included in the computation. When it  is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made.
      Learn more, and see how you can "complete" an INC (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

      How do I transfer credits? (For shiftees)

      Transfer of Credits (MA)

      From Another University (MA)

      Subject to the recommendation of the Program Adviser and approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her program at the Asian Center provided that:
      (1) these courses were taken within the last 5 years prior to admission
      (2) these were validated through appropriate means by the Center*
      (3) the total number of credits transferred shall not exceed three-eighths (3/8) of the total number of units of academic courses in the student’s Master’s course requirements (excluding courses taken to comply with language requirement).
      *Condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study.

      From Another Program (MA)

      Subject to the recommendation of the Program Adviser and the approval of the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new Master’s program at the Asian Center provided that
      (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the Master’s program
      (2) these units have not been credited to a degree previously obtained by the student
      (3) these courses are relevant to his/her new program.

      Process of Transfer of Credits (MA)

      A student must fill up and file a Request for Credits form (See "Student Forms" tab) . Transfer of credits shall be done within the first year of the student’s admission into the program. The course/s credited shall be specified in the student’s record at the Office of the College Secretary. A copy of the approval shall be sent to the Office of the University Registrar.

      Transfer of Credits (PhD)

       3.4.1 Transfer of Credits from Another University (PhD)
      Subject to the recommendation of the appropriate bodies and the approval of the Dean/Director, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that
      (1) these courses were taken within the last five years prior to admission
      (2) these were validated through appropriate means by the Institute, Department, Interdisciplinary Program, or Graduate Office/Committee concerned, and
      (3) the total number of credits transferred shall not exceed three eight (3/8) of the total number of units in the student’s doctoral course requirements.
      However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of study.
      3.4.2 Transfer of Credits from Another Program (PhD)
      Subject to the recommendation of the appropriate bodies and the approval by the Dean/Director, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that
      (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program,
      (2) these units have not been credited to a degree previously obtained by the student, and
      (3) these courses are relevant to the new program.
      Process of Transfer of Credits (PhD)
      Transfer of credits shall be done within the first semester of the student’s admission into the program. The course/s credited shall be specified in the student’s record by the Graduate Committee/Head of Institute, Department, Interdisciplinary Program concerned and the College Graduate Office. A copy of the approval shall be sent to the University Registrar.

      Can I still enroll in course X even if I got an INC in course Y that is a prerequisite of course X?

      For First Semester, AY 2021–2022 at least, "a student enrolled in a course in AY 2020-2021 that is a prerequisite to another shall  be allowed to enroll in the latter course for credit in AY 2021-2022, despite having a  grade of INC. University policy on waiver of prerequisites may be followed in evaluating  enrollment in course/s where the prerequisite course/s has no grade or is DRP" (Source: OVPAA Memo 2021-122)

      What if I have a deferred grade from Second Sem, AY 2019-2020?

      Courses enrolled in the Second Semester AY 2019–2020 with deferred grades may be completed until 19 June 2021 or the last day of finals week

      What is the grading system for the Second Semester, AY 2019–2020

      Grading System: Second Semester, AY 2019–2020

      As provided by the Second Semester AY 2019-2020 guidelines in the light of COVID-19 and reiterated in the OVPAA Memo no. 2021-19, p. 3, on Grading System, item no. 2---the faculty are reminded to submit a DRP for students who failed to complete requirements [by 19 June 2021] in courses with deferred grade in the Second Semester AY 2019- 2020. The students may re-enroll the same course or equivalent course in succeeding semesters. Also, please note-- Section 6.1.4 of the BOR resolution implementing guidelines for Second Semester AY 2019-2020 states that no student shall be given a grade of 4.0, 5.0 or INC for courses in the Second Semester AY 2019-2020 [ Source: OUR Memo MVPLO 2021-04, 12 June 2021]
      P (Pass) will be the grade for those whose status is passing or are satisfactorily complying with course requirements upon the judgement of the faculty. With the permission of the Department/Unit, a faculty member may qualify the grade of Pass by providing an adjectival remark. A faculty member giving adjectival remark must always consider whether this is beneficial to the student. Per UP General Catalogue 2014, adjectival or qualitative remarks are Excellent (1.00 – 1.25); Very Good (1.50 – 1.75); Good (2.00 – 2.25); Satisfactory (2.50 – 2.75); Pass (3.00). [Source: Supplemental FAQs for UP Diliman, 1 June 2020].
    • Overview of PhD Program Requirements

      Here are the main steps to obtaining your doctoral degree. May include language requirement. View the rules for each in their respective tabs and download applicable forms in the "Student Forms" tab.
      1. Completion of Core Courses
      2. Qualifying Examination
      3. Completion of Coursework
      4. Candidacy Examination
      5. Request for and appointment of Thesis Adviser
      6. Constitution of Dissertation Committee
      7. Dissertation Proposal Writing and Defense
      8. Dissertation Research and Writing
      9. Oral Defense of Dissertation
      10. Revisions (if any)
      11. Apply for Graduation
      Please focus not just on academic requirements but also on administrative procedures (e.g. residency requirements, rules on absences, etc.) to help ensure a smooth process.

      Overview of PhD Course Requirements

      ♦ Core Courses: 9 units (3 courses)
      ♦ Major Area: 12 units (4 courses)
      ♦ Cognates: 9 units (3 courses)
      ♦ Electives: 6 units (2 courses)
      ♦ Dissertation: 12 units (4 courses)

      Core Courses

      All PhD students regardless of topic/field/dissertation must take the following courses @ UP Asian Center.
      ♦ Philippine Studies (PS) 301
      ♦ Philippine Studies (PS) 302
      ♦ Philippine Studies (PS) 399

      Majors, Cognates and Electives

      What these are will depend on, among others, your dissertation topic. In some cases, you may have to take some MA-level courses. You can take them either at the Asian Center, the College of Arts and Letters, and/or the College of Social Sciences and Philosophy. You can view course offerings from other colleges.
      NOTE: All courses to be enrolled in must be taught by Faculty Affiliates of the Tri-College program. Please consult the Tri-College Secretariat about this.

      Minimum General Weighted Average

      The PhD student must obtain  a general weighted average of 1.75 in the three core courses to be able to take the qualifying examinations. To remain in good standing, the student should maintain a commulative weighted average grade (CWAG) of 1.75 or better at the end of each academic year until completion of the Program of Study.

      Residence Requirement: How Long Do I Have to Finish my PhD?

      View "Residence" Tab to see details and requirements.

  • Remote Learning: Research, Apps, Admin

    For course-related policies, please see separate "Courses, Tracks" tab. This remote learning tab concerns research, learning applications/software.
    • Online Resources: Research

      Library Overview: UP Diliman and UP Asian Center

      The Asian Center Library

      Watch the Asian Center Library's Introduction video.
       Please visit the dedicated webpage, which discusses rules on access, borrower's guide, collections, and onsite and online resources offered by the university and/or the UP Asian Center. Please also follow the library's Facebook page to receive updates.

      Main Library Access Guide

      Please view Guidelines for Students' Access to Library Resources (PDF) [See "For Students" section], which explains the Main Library's services and rules in accessing resources. It also includes definition of terms and directory of various libraries in UP Diliman. Please download this PDF and keep it handy for reference (added 2 July 2021).
      Please view the 2021 Library Starter Kit (Facebook post of the Main Library). Here is the 2020 version. The starter kit is a simple guide for students in using/accessing Tuklas and other electronic resources available from the Main Library website. It also shows how to place book requests via Resource on Demand (ROD), and lists email addresses of UP Diliman's college libraries.

      OpenAthens: Accessing Online Resources

      You may need OpenAthens to access—even outside the UPD campus—journal articles and other learning resources from various databases to which the University subscribes.  See "Remote Learning: Apps/Tech" tab to know how OpenAthens works.

      Online Subscriptions: eBooks, Journal Articles, etc

      Comprehensive List of UPD Subscriptions/eResources
      You may view a full list of online subscriptions available to UP Diliman students. These include journals and ebooks, as well as websites that allow you access to both.
      2 July 2021: View list of journals and/or publishers to which UP Diliman/System (PDF) subscribes (Go to "List of Electronic Resources"; added 2 July 2021). This list briefly describes the field/topics covered under each, and how each one can be accessed (OpenAthens, etc.). You may also view this additional list of subscriptions by the UP System (accessible only via UP Mail).

      eBooks

      The university subscribes to the following publishers/eBook providers. Available titles may be viewed herein. Notable providers are EBSCO, ProQuest, and IG Library.
      Online Collections Directly Hosted by the Main (University) Library

      For Philippine Studies majors

      Notable Journals (UP and Non-UP) and/or Journal Databases
      Theses and Dissertations
      Citation Guides
        • The University also subscribes to the Chicago Manual of Style and the Concise Guide to APA Handbook. Students may also avail of the Turnitin Draft Coach and Mendeley (a citation/reference manager)
      September 2020
      View full list of UP subscriptions to journals, etc. and of Open Educational Resources (compiled September 2020) maintained/compiled by different libraries across UP Diliman (see pp .3–25). Access methods vary (OpenAthens, DILNET, etc) for each database.
      Guidelines and Assistance for Faculty and Students to Access Library Resources in UP Diliman
      The guidelines contain the list of available physical and electronic resources, database and journal subscriptions, steps for off-campus access, as well as assistance on requesting permission to access/procure copyrighted works and other materials for remote learning. The guidelines also list Open Access resources curated by each library in UP Diliman.

      Open Access: A Partial List

      Open Access


      Open Access List from OVPAA

      The OVPAA has also compiled a list of websites where you can download materials for your research/studies. Please observe the terms and conditions of each site/organization. Links below may only be accessible when logged in to UP Mail.

      Upskill: Webinars on Research Apps, Platforms, Subscriptions

      UpSkill: Navigating Apps and Platforms for Your Research Needs

      This webinar series introduces you to the various databases, apps, and subscriptions of the the university. Learn all about the following or view the following graphic.

          • Tuklas and DigitalArchives @ UP
          • Open Access Repository
          • OpenAthens
          • EBSCO and Gale Reference
          • ProQuest and CambridgeCore
          • eJournals and JSTOR
          • Sage and Scopus and Web of Science
          • Mendeley, APA and Chicago
          • Turnitin Draft Coach an Endnote Online

      Learn more about UpSkill or watch this YouTube video.

      Watch: Lectures, Webinars, Vodcasts

      List of Webinars/Events in UP Diliman

      View recent/upcoming events in UP Diliman. A list of Asian Center (past and upcoming) webinars can be found here. Visit the Asian Center's YouTube Channel.

      Academic Video Online

      Courtesy of ProQuest. Visit Academic Video Online and watch various documentaries on different subjects.

      National Theater Collection

      National Theatre Collection features a wide range of works regularly studied in secondary and higher education. Unique in scope, the collection includes such performances as:

        • Literary adaptations, such as Mary Shelley’s Frankenstein
        • Greek classics such as Medea by Euripides
        • Vibrant modern stagings of Shakespeare, such as Twelfth Night
        • 20th-century classics such as Lorraine Hansberry’s Les Blancs and the Young Vic’s production of Lorca’s Yerma
        • Comedies such as She Stoops to Conquer by Oliver Goldsmith... and One Man, Two Guvnors by Richard Bean (Quoted from Main Library)

      Video Lectures: Interactive Learning Center and TVUP

      Vodcasts are social science lectures uploaded in the website of the Interactive Learning Center of UP Diliman. Topics include sociology, political science, and sociology.

      Also of note are the various lectures in TVUP, UP's Internet TV Network. Go to TVUP On Demand to choose the topics you want to watch videos/lectures on. In November 2020, the UP Asian Center compiled ten notable videos on Philippine history, society, and art.

      Webinars from UP Open University

      The UP Open University Commons also has a collection of webinars on the social sciences; ASEAN Studies; Philippine arts, literature and culture, among many other topics.

      Others/Random

      Resource on Demand (ROD)

      Through ROD, students can request copies/excerpts of books, journal, articles, etc.

      Main Library

      View details and request procedures (PDF). Please direct inquries and requests to the Main Library

      For Asian Center Library

          1. Search Tuklas
          2. Fill out the Google Form
          3. Wait for Confirmation Email

      Citation Guide: APA and Chicago

      The Concise APA Handbook
      • Students can access an eBook of The Concise APA Handbook based on the 7th edition of the Publication Manual of the American Psychological Association. Click here to access the ebook. You may download a copy of the ebook, but only for your exclusive personal, academic use.
      Chicago Manual of Style Online

      To know how to cite using CMOS format, view this page. Access to CMOS depends on UP Mail.

      Mendeley Institutional Edition
      Mendeley can help track and manage your citations/references. Please visit this page for user guides and access methods via OpenAthens.

      Writing Guide: Ongoing Construction

      Common Pitfalls to Avoid
      • Lack of a clear, well-stated argument.
      • Unclear connection between theoretical framework/objectives on the one hand, and actual analysis on the other.
      • Unsubstantiated claims
      • Poor structure/flow of discussion. Use headings/subheadings. Microsoft's Navigation Pane is a useful writing tool to help you keep on track. 
      • Improper/lack of citations (See "Research Ethics" tab)
      Try To:
      • Establish how your analysis/paper differs from the existing literature.
      • Specify your argument. Do not just say this paper will describe, explain, etc.
      • Avoid writing long sentences. Refrain from cramming too many ideas in a sentence, or in a section.

      Research Ethics

      Respect copyright and observe fair use

      In your research, please observe/respect authors' copyright, so ask permission from the author and/or publisher if you are going to reproduce a photograph in a paper you intend to publish it.  Fair use allows brief quotations or excerpts from a work (i.e. you are going to critique a work or theory), but when in doubt, please ask permission. In quoting, please observe proper citation and paraphrasing practices.

      Data Privacy in Research

      Please observe the data privacy policy of UP Diliman when conducting your research. This can help you uphold and protect the rights of your informants, as applicable, and help ensure your compliance with general principles of research ethics. You may view the text version or view an infographic-style summary.

      Anti-Plagiarism: Tips, Resources

      Types of Plagiarism

      According to the Concise APA Handbook: APA 7th Edition, here are several types of plagiarism
          • "Using translation software, without clearly indicating which part of the text was translated and which software was used for the trans- lation work (of course using a dictionary to translate individual words or phrases is perfectly fine, indeed learners with additional languages should do so),
          • Patch writing, and
          • Having your writing corrected by someone who is better at writing" (2020, p. 6).
      The handbook also covers self-plagiarism as a form of plagiarism. You still have to quote your own work as necessary.

      Paraphrasing Tips

      Paraphrasing is essential in academic writing. While paraphrased content entails using your own words and your own syntactic strucutre, please still enclose in quotation marks keyword(s) or keyphrase(s) in the original, and then include the page number in your in-text citations. It is not enough to just place an in-text citation. Also, substituting words while retaining the syntatic structure of the sentence (s) is still a form of plagiarism.
      You may download the APA Guidelines in Paraphrasing and Avoiding Plagiarism. The Concise APA Handbook 7th Edition is available for download via EBSCO (via OpenAthens). Please visit this page to access the link (UP Mail log-in required). See Chapters 2 and 3.

      Check Your Work: Turnitin Draft Coach

      TDC is a plagiarism tool powered by Google Docs that helps students "check for similarity, improve citations, [and] get formative feedback. Using your UP Mail, log-in to https://docs.google.com/; go to the Add-Ons tab and click Turnitin Draft Coach. A sidebar will open on the right. Check the box in front of “I agree to the terms and conditions.” Choose Continue to Draft Coach. View How to use Draft Coach. View Tutorial video for Students. View Tutorial video for instructors.

      Read: Academic Integrity and Ethical Writing

      "What Is Academic Integrity and Why is it Important?"
      You can download this free e-guide from Turnitin. It talks about "new and emerging plagiarism trends," "cultural differences in plagiarism," "contract cheating," and strategies to prevent plagiarism and other forms of academic dishonesty. These include the practice of a "writing cleanroom."
      "Avoiding plagiarism, self-plagiarism, and other questionable writing practices: A guide to ethical writing"
      View this document by Dr. Miguel Roig. Dr. Roig offers guidelines that sum up key points to remember, which are nevertheless discussed in detail. The Information Office thanks Miguel Reyes of the Third World Studies Center for suggesting this document.

      Watch: Plagiarism and Research Integrity Webinars

      The Do's and Don'ts of Referencing and Citation

      Watch this webinar organized by the University Main Library in March 2021 (UP Mail required to access the page). Scroll to the bottom towards the video section to see the video.

      UP Manila Committee on Research Integrity
      This webinar, "Research Integrity and Plagiarism" was held on 12 April 2021. Watch the webinar on Facebook. Last 28 June 2021, UP Manila held another webinar, Research Integrity: Fabrication and Falsification, which available for viewing via Facebook.

      Manage Your References: Mendeley

      Mendeley Institutional Edition can help track and manage your citations/references. Please visit this page for user guides and access methods via OpenAthens.
    • Which App is Used for What?

      The following applications/platforms system are used in UP Diliman for the following purposes. To access or activate these platforms, please see tabs below.
      Platform Purpose
      Computerized Registration System (CRS) Enrollment, Dropping, LOA
      UVLE Learning Management System (Syllabus, Access to Readings, Class Activities)
      DILNET Computerized Registration System, UVLE, UPD Webmail, EduRoam
      UP Mail Google Suite (Gmail, Google Drive, etc), Zoom, Office 365, OpenAthens
      OpenAthens Remote access to university subscriptions to journals, eResources, etc
      Office 365 Microsoft Applications (Word, Excel, etc.)
      Google Suite for Education Google Drive, Google Docs, UP Mail, etc

      Apps and Platforms: Activation and Access

      University Virtual Learning Environment (UVLE)

      Scroll down past UVLE-related updates to view general UVLE content: definitions, student guides, YouTube links, etc. Latest policy updates are found below.

      UVLE: How to Use and Access, FAQs

      The University has its own learning management system, the University Virtual Learning Environment (UVLE), which is accessible via the student's DILNET account. Like Google Classroom, UVLE is/can be used by professors to post assignments, links to readings,  give announcements, etc. To learn about how the (old) UVLE works, please visit the following links (the following links pertain to the old UVLE. This will be updated once the UP ILC issues training materials and user guides).
      UVLE is managed by Interactive Learning Center of UP Diliman. Their email address is This email address is being protected from spambots. You need JavaScript enabled to view it., but inquiries may also be sent to via the ILC HelpDesk.

      FAQs

      You may view the answers to the following questions in the ILC's FAQs page. If these do not address your concerns, you may open a support a ticket here (also maintained by ILC).
      1. How do I acquire an account for UVLe? 
      2. How to enroll to a course? 
      3. How to Login UP Mail Account in UVLe? 
      4. How to open a course page and enroll students to a course? 
      5. How to search for courses? 
      6. I forgot (don’t know) my DilNet password 
      7. Requests for Non-UPD Faculty or Students 
      8. What can you do in UVLê? 
      9. What if you don't have a DILNET account? 
      10. What is the upload limit in UVLê? 
      11. What is UVLê? 
      12. What is your UVLê account?  

      Latest Policies on UVLE

      20 August 2021
      ....The new UVLe has been available for early access starting 13 August 2021 via a temporary website (bagong-uvle.upd.edu.ph). We have provided this early access to give time to the faculty to develop and upload their courses in the new UVLe, as well as transition their courses from the old UVLe before the upcoming semester. After this midyear term, the new UVLe will be migrated to the site uvle.upd.edu.ph as it will be the main version that we will be using in the upcoming academic year. This change will be done around early September.

      New courses will no longer be catered to in the old UVLe (currently housed in  uvle.upd.edu.ph). However, courses in this version will still be accessible for one (1) more year via old-uvle.upd.edu.ph to allow access to students who need to complete their grades, and to faculty who need to back-up their course materials and course data (Source: New UVLE Announcement, 20 August 2021)
      1 July 2021
      The new UVLE format/interface will be launched on 7 August 2021.  Training materials and user guides will be given accordingly.

      UP Mail and DILNET

      To learn how to activate your UP Mail and DILNET, please visit the separate "CRS UP Mail and DILNET" tab, which also covers platforms/websites/subscriptions associated with these three systems.

      OpenAthens

      OpenAthens can be used to access (remotely and even outside UP Diliman campus) journal articles and other learning resources from various databases to which the University subscribes (see "Remote Learning: eResources" tab). See how you can log in/use OpenAccess, courtesy of the University Library.  
      Sign in to OpenAccess (via, say, a journal page you're viewing) using your UP Mail. You may also log in to  the OpenAthens website or via Google Apps.
      OpenAthens replaces the EZProxy service (EZProxy is still referred in many of the Library's old pubmats).

      Zoom

      A UP email account (@up.edu.ph) will be used to access Zoom, to which the university has a subscription. All UP email users sign in via SSO, gain access to unlimited meeting time, and host meetings of up to 300 participants.
      Webinar capabilities are not included. To view the log-in process to Zoom, please visit the UP ITDC's Zoom log-in guide. Here is how to join a Zoom meeting and how to share your screen in Zoom. If it helps, please log in first to your UP-Zoom account (UP Mail) and only then will you click the link.
      Students are advised to acquaint themselves with basic Zoom controls, particularly screen sharing, in preparation for class.

      Other Reminders

      Video records of Zoom meetings are set to auto-delete after 30-days. Students/faculty are  advised  to save their Zoom recordings locally (in laptop or PC). Students may also integrate their Zoom account with their UP Google drive to automatically store meeting recordings in the Drive. Make sure that you are signed in using https://up-edu.zoom.us and follow this User Guide to set up the UP Google Drive integration.

      Google Suite for Education

      A UP email account (@up.edu.ph) will/can be used to access Google Suite applications, including Gmail, Chat, Google Drive, Google Docs, Google Sheets, Google Sites, Google Meet, and Google Classroom, among others.
      For a full list of features and benefits, view the UP ITDC's overview of Google Suite for Education.
      Here is the UP ITDC's guide to Google Drive, and the UP Open University's Guide to Using Google Classroom. To learn more, visit the G-Suite Learning Center for how-tos on Google Docs, Google Sheets, Google Sheets, Google Drive, and Google Forms.  You may also view
      Please see "CRS, UP Mail DILNET" tab view requirements and procedures in getting your UP email account from the UP Diliman Computer Center. You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.

      Office 365 (MS Word, Excel, PowerPoint, Teams, etc)

        • Office 365 includes access to/download of licensed accounts of Microsoft Word, PowerPoint, Excel, Outlook, OneDrive, and Teams (Teams is Microsoft's counterpart to Zoom and Google Meet).
        • Features, Procedures, Activation Requirements (UP Mail Required to Get Office 365)
        • One Drive offers 1 TB of cloud storage for UP students. Microsoft Teams is Microsoft's counterpart to Zoom and Google Meet. Currently, OneDrive only allows sharing of files to other UP users with other UP users with Office 365 accounts.
        • To learn how Microsoft Teams works, view this Help page from Microsoft. You may also visit this guide created by the UP ITDC.

      FAQ: What will the Asian Center faculty use?

      Please coordinate with your professor to know the exact delivery modes or platforms, or combination thereof, and to address any access-related concerns (meeting links, etc). It can be synchronous (i.e. via Zoom, etc) or asynchronous (reading the materials on your own pace).

      CRS, DILNET, UP Mail

      CRS: Computerized Registration System

      UP Diliman students use the Computerized Registration System  to pre-enlist and enlist in courses and other related transactions:
      ♦ Enrolling in Residency, Initiating dropping, and Change of Matriculation
      ♦ Filing for Leave of Absence (LOA)
      ♦ Viewing of grades, etc
      View full list of CRS functions/features
      How to Access CRS
      Access to CRS is via a DILNET account. See separate DILNET tab.
      Newly admitted students may first need temporary access credentials given to them by the OUR/Asian Center/Tri-College Secretariat. If you don't have these, please contact the Office of the College Secretary/Tri-College Secretariat. View Calendar tab for preenlistment schedules. To learn more about Registration, please visit the "Registration" tab.
      CRS-UP Mail Link You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.

      DILNET (@upd.edu.ph)

      The UPD email (DILNET) is required for, among other services:
       Computerized Registration System* (CRS)
       DILNET Wifi
       UVLE* (University Virtual Learning Environment)
       EduRoam
       UPD Webmail
       Dorm Application Service
       Tuklas (Library Search)
       

      To learn more about these services/platforms accessible via DILNET, go to "Remote Learning: Apps/Tech or Remote Learning: eResources." For CRS, visit the "Registration" tab.

      UP Mail (@up.edu.ph)

      What is a UP Mail Account?
      Used across the UP System, a UP Mail account is used to access many of university's websites, resources, and applications, including Zoom and Office 365 (Microsoft Office Applications); Google Suite; OpenAthens (online resources), among others
      To learn more about these platforms, visit "Remote Learning" tab and see "Apps/Tech" tab. Account creation is handled by the UP Diliman Computer Center (for Diliman students). See below.

      Notice for accepted applicants who come from UP (any campus) and are graduating  this July 2021

      If you're graduating this semester (as of July 2021) from your BA/BS (MA or MS for incoming PhD students) and you've been accepted to the program, please read this advisory from the UP Diliman Computer Center. The situation here—regarding potential closure of your UP Mail account—may apply to your case (This section added 1 July 2021)
      UP-Mail CRS Link
      You can sync your UP Mail to your CRS account by following the instructions here: https://bit.ly/CRSxUPMail.
      Protect Your UP Mail Account
      To help protect your account, turn on Two-Factor Authentication (see how) and strengthen your passwords by using alphanumeric characters. See examples here. Follow the security guidelines in UP's Email Policy Infographic and Infographic 2.
      IT Security Policy and Acceptable Use Policy
      Read UP DIliman's IT Security Policy in the "Courses" tab as well as the Acceptable Use Policy (governing the use of university softward) of the university.

      How to Get DILNET and UP Mail

      Activating Your DILNET and UP Mail Accounts: Requirements and Process

      New (Incoming) Students
      Your DILNET and UP Mail account credentialls will be processed (as part of a batch) by the UP Computer Center only if you are officially registered and after the Regular Registration Period.
      There is no need to file for individually, separate requests for each. According to a memo dated 5 August 2021,
      DILNET and UP Mail accounts for new students—including freshmen, transferees, and graduate students—will be batch-processed after the Advanced and Regular Registration periods, and will be sent to the student’s email address as registered in CRS.
      We estimate to complete the batch processing three (3) days after we receive the list of validated students from the OUR. New students would not need to file separate requests nor submit requirements to the Computer.
      New students who have not completed enrolment or otherwise not endorsed by the OUR before the schedule of batch-generation may follow manual account creation procedures as detailed in the following sections [manual request; see continuing students section below]
      New Students/Transferees from Other UP Campuses
      The policy above applies to them, but transferees and new graduate students from other UP Constituent Universities will be asked via email to confirm their existing UP Mail account for appropriate tagging and management transfer.
      Continuing Students
      Here is the process and requirements to get your DILNET and UP Mail account. This is page 4 of the memo above. Processing time takes a minimum of 1–2 working days, but may take longer depending on the volume of pending requests.
      Students Returning from AWOL
      For students currently on AWOL who are seeking readmission, an endorsement from their College would be required, showing that the student is indeed in this process. A similar endorsement may be requested from the OUR for University Clearance and TOR purposes. Follow the same email procedure with the appropriate email subject indicated in the previous section ("continuing students), and include the endorsement from the College or OUR in lieu of the Form requirement. If approved, the recovered DILNET access would be temporary and provisional. For these processes, the student’s UP Mail account is not yet necessary and will not be recovered. Absolutely no new DILNET nor UP Mail accounts will be created for individuals in this category.
      Account Recovery
      View process and requirements. This is page 5 of the memo above.

      How to Recover DILNET/UP Mail

      If you forgot your password/username in DILNET, please visit this page. If that doesn't work, please refer to page 3 and 2 of this page from the DILNET HelpDesk website.

      UP Alumni Email

      DILNET and UP Mail support and services are only available for currently enrolled students, and employed faculty and staff of the University.
      Alumni may request their UP Alumni Mail account by accomplishing and submitting the following document to the Office of Alumni Relations. https://alum.up.edu.ph/database
      Alumni requesting temporary access to their UP Mail account to migrate data would need to sign-up for an Alumni UP Mail account first, then send the recovery request via their alum.up.edu.ph email address.

      FAQs: CRS, UP Mail, DILNET

      CRS FAQs and DILNET HelpDesk
      If you have questions about  DILNET and CRS log in and (pre)enlistment, please view the CRS FAQs. Kindly also visit the DILNET HelpDesk, which contains FAQs on troubleshooting, account creation, etc. For questions/problems regarding your account, please coordinately directly with the DILNET staff.
      What if my payment (for enlistment) has already been validated and have not yet received my UP Mail account after 2-3 working days?
      First, kindly check your spam folder. The UP Mail credentials are sent in bulk during batch processing, and sometimes Google mistakes the emails sent as spam. Please check your spam folders and check to see if your UP Mail account details have already been sent there.
      How to Contact the Computer Center
      DILNET and UP Mail is handled by the Computer Center, UP Diliman. You may email them regarding these platforms via: This email address is being protected from spambots. You need JavaScript enabled to view it..

      IT Policy and Security

      Zoom Dos and Don'ts

      Take steps to protect your UP Mail (See UP Mail tab in CRS, DilNet tab). Always activate meeting passwords, activate waiting room feature, don't make meeting credentials public (as applicable at least).

      DOs

      1. DO mute your microphone when you are not speaking to eliminate background noise and prevent disruptions during your meetings, conferences, or classes.

      2. DO be aware of everything that is in view of your camera. Make sure to remove anything that is a possible disruption to the other participants viewing your video.

      3. DO make sure that you are in a quiet place conducive for meetings.

      4. DO dress up properly for the meeting.

      5. DO check your device screen before activating the Share Screen function.

      6. DO require a passcode when setting or scheduling your meeting through Zoom.

      7. DO make sure that you send your Zoom meeting details (i.e. link, Meeting ID, Passcode) to those who are your invitees only.

      8. DO remember that for your authentication settings, you can select the option “UP Mail Accounts Only” to make your Zoom meeting or webinar more secure (this applies if you are the one who will create/host the meeting). This will limit your attendees only to those who are members of the UP community.


      DON’Ts

      1. DO NOT have a distracting background when using your video.

      2. DO NOT leave your microphone on when you are not speaking. Always mute your microphone when it is not your turn to speak.

      3. DO NOT place your fan directly facing your desktop/laptop’s microphone. This causes unwanted whirring sounds and your voice might not be heard when you speak (or your voice becomes muffled).

      4. DO NOT crosstalk. Use the Zoom feature for raising a hand (or show your physical hand in front of your camera) and speak only when recognized by the meeting host or facilitator.

      5. DO NOT post your Zoom meeting details (i.e. link, Meeting ID, Passcode) on social media to prevent unscrupulous individuals from intruding your online meeting. Allowing unwanted attendees may open up your session to “Zoom Bombing”.

      —Source: Dos and DOn'ts copied verbatim from email from UP ITDC, 7 June 2021

      General Safety and Use Policies

      1. Always log out of your UP accounts after use.
      2. Kindly ensure that your accounts can only be used/accessed by you (student) alone. Protect your gadget from unauthorized access, including hacking.
      3. Please refrain from clicking unsolicted links or from downloading unsolicited files that can harm your computer.
      4. Use  your UP Mail/DILNET only for class/UP-related transactions. For instance, refrain from creating accounts on third-party websites using your UP Mail/DILNET.
      5. In case you lose your phone or computer, please log in to your account to sign out of all devices you are logged into

      Keep Zoom meetings safe

      Please never ever share your class's meeting credentials, including the passcode, on social media or to anyone else. Always upgrade to the latest software. Follow instructions here.
      It is advised that once everyone in your class obtains a UP mail account, your professor can modify the Zoom's settings so that only UP mail users can log in.

      Password Security and Two-Factor Authentication

      UP students (and employees for that matter) are urged to protect their UP accounts. They should: 
      • Strengthen their passwords, especially by using passphrases with a combination of alphanumeric charactices
      • Activate two-factor authentication for your UP Mail account. This way, even if one somehow gets your password, they won't be able to enter because they still need your other device to log in.
      • Take care of your phone/laptop that has ready access to your UP accounts. Always log out of your UP mail account when not in use

      Email safety

      View this infographic on UP's email policy. Here is another infographic containing general tips on safety and safety.

      Google Drive and One Drive

      As much as possible, please set all Google Drive/Docs files—especially those containing sensitive information (See Privacy Tab)— you share to "Restricted" access: sharing them only to those who need to see/edited them. Also, please turn off the abilities of "Editors" to edit sharing permissions. Then once the event is done or the document has already served its purpose, please unshare it immediately. The general idea is that the fewer the people who have access, the less security risks there will be.

      Acceptable Use Policy

      Software resources of the University, including online services registered under UP (such as Zoom, the UP Mail, cloud storage), must only be used for OFFICIAL academic and administrative purposes. 
      The Acceptable Use Policy (AUP) of the University states “Users may not use the IT System for personal activities not related to appropriate University functions except in a purely incidental manner. Violators shall suffer a penalty ranging from suspension for one month to one year.”
      Included in said policy are categories of use of our ICT resources that are allowed and prohibited. We encourage everyone to read and review the University's Acceptable Use Policy.
    • University Rules

      How do I drop a course?

      Dropping

      Scroll down to view the process and deadlines.
      Latest Policy: 6 September 2021
      Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
      i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
      ii. with incomplete requirements and failing standing shall be given an INC;
      iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
      iv. with incomplete requirements but passing standing shall be given an INC;
      v. with complete requirements but failing standing shall be given a DRP;
      vi. with complete requirements and passing standing shall be given a final grade;  and,
      vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are 
      determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given.
      Also, please be reminded that "faculty members are enjoined to exercise utmost prudence in using the DROP option  for students in difficult circumstances due to the COVID-19 pandemic, who in their  judgment, are nevertheless striving to meet academic requirements." Furthermore, "as in the previous semester, ‘DRP’ will be annotated in the  Transcript of Records with “due to COVID-19 pandemic.”  (Source: OVPAA Memo 2021-122, 6 September 2021).
      Latest Policy: 14 June 2021
          •  Annotation of DROP submitted beginning 2nd semester, AY 2019-2020 [and up to end of mid-year 2021] will be "due to the COVID-19 pandemic."
      Latest Policy: 5 February 2021
          • As provided by the Second Semester AY 2019–2020 guidelines in the light of COVID-19, the faculty are reminded that a DRP is submitted for students who failed to complete requirements by 31 May 2021 in courses with deferred grade in the Second Semester AY 2019–2020 (Source: OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters.  

          • A DRP submitted in the First Semester AY 2020–2021 will be annotated as “due to COVID-19” in the transcript of records.

          • If a student applied for honorable dismissal before 31 May 2021, courses with deferred grade will be given a DRP by the faculty concerned. However, if the student complied with the requirements prior to application for honorable dismissal, then a final grade should be given by the faculty (Source OVPAA Memo 2019-21, dated 2/2/2021)
      Process, Deadlines, Requirements
      View flowchart for Dropping of Subjects. The filing must be done via CRS and see Payment tab for payment options. See Academic Calendar tab for deadlines.
      General Rules
      A student may, with the consent of the faculty and the Dean, drop a subject not later than ¾ of the hours prescribed for the semester.  NOTE: This requirement is still suspended, since the deadline is also suspended (Source: Academic Calendar; see "Calendar tab)
      A student who drops a subject without the approval of the Dean shall have his/her registration privileges curtailed or entirely withdrawn in the following semester. If a subject is dropped after the middle of the term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing” solely for administrative guidance.
      FAQs on Dropping
      My instructor is not responding to my request to drop. What should I do?

      There really is nothing else you could do but follow up on your professor prior to having your adviser note it.

      Does a grade of "DRP" affect my GWA (General Weighted Average)?

      No, it does not affect your GWA.

      If I were to drop a class that has two instructors (e.g. a class that has an instructor for the lecture and another instructor for the lab), would I need the consent of both teachers?

      Unless the lecture and laboratory classes are enrolled as two separate classes (e.g. Physics 71 and Physics 71.1), then yes; you would need the consent of both teachers.

      May I drop n units even though I will become underloaded?

      Yes, you may, since the dropping process itself is independent, but being underloaded has certain repercussions (e.g. no longer being able to run for Latin honors).
      —copied from CRS FAQs

      How do I return from LOA/AWOL?

      Please visit the Registration tab>Others to view the procedures for returning and readmission from LOA/AWOL.

      What do I do if I get a 4.0?

      What Do I Do If I Get a Grade of 4.0?

      Process* and Deadlines
          • If you incur a grade of 4.00, you will have to process a permit for examination for removal / completion. You will only pay for removal only if the exam will be taken outside the mandated removal period (See third bullet point below).
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
          • Be mindful of the timeline for removal / completion. Please view CRS Events tab or the Academic Calendar to see deadlines.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
          • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
          • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
      *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
      Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
      A grade of “4” means “conditional failure”. "There shall be a regular period for removing grades of [“4”] before the start of each semester. Such a grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred [i.e., one (1) academic year]. A grade of [“4”] received, after removing a grade of “Inc,” however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of “Inc”.”
      Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
      A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
      Latest Policy: 15 February 2021
      An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
      Latest Policy: 2 February 2021
      Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
      General (Pre-COVID-19) Guidelines
      A grade of “4” means “Conditional”. It may be removed only by reexamination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of “3,” but if s/he fails, a “5”. Only one (1) re-examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods). Please see "Events" tab in CRS home page to view deadlines to remove the 4.0 you had received from previous semesters.
      If the student does not remove the grade of “4” within the prescribed  time, the grade of”4” becomes “5”. In this case, s/he may earn credit for the same course only by repeating and passing it. A grade of “4” given for the first semester work of a 2-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if s/he fails, the grade of “4” which s/he received for the first semester work shall be converted to a grade of “5”.
      Learn more and know what to do if you get a 4.0 (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

       

       

      What do I do if I get an INC (Incomplete)?

      What Do I Do If I Get an INC (Incomplete)?

      Process* and Deadlines
          • If you incur a grade of INC or 4.00, you will have to process a permit for examination for removal / completion. No fees are to be paid for completion.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
          • Be mindful of the timeline for removal / completion. Please view CRS Events tab) to see deadlines.
          • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
          • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
          • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
      *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
      Latest Policy on Dropping: 6 September 2021
      Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
      i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
      ii. with incomplete requirements and failing standing shall be given an INC;
      iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
      iv. with incomplete requirements but passing standing shall be given an INC;
      v. with complete requirements but failing standing shall be given a DRP;
      vi. with complete requirements and passing standing shall be given a final grade;  and,
      vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are  determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given. (Source: OVPAA Memo 2021-122, 6 September 2021)
      An INC incurred for a course in the First Semester/Trimester AY 2021-2022 that is not  completed within the prescription period of one year will remain an INC, and the student  will have to re-enroll the course if it is required in the student’s curriculum. The INC in  the transcript of records will be annotated with "due to COVID-19 pandemic". Should  the student opt to re-enroll a course, for which s/he earned an INC, in the subsequent  term and later decide to complete the INC during the prescription period, s/he should  first drop the re-enrolled course (Source: OVPAA Memo 2021-122, 6 September 2021)
      Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
      INC “indicates that the work is incomplete”.  “Removal of the INC must be done within the prescribed time [within one (1) academic year in which there are three (3) regular removal periods] by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance.”
      In no case shall the period for the removal of grades of “Incomplete” extend beyond one academic year from the date the grade was received.”
      Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
      A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
      Latest Policy: 15 February 2021
      An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
      Latest Policy: 2 February 2021
      Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
      General (Pre-Covid-19) Rules
      The grade of “Inc” is given if a student, whose class standing throughout the semester is “Passing” but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other valid reasons. In case the class standing is not “Passing” and the student fails to take the final examination for any reason, a grade of “5” shall be given.
      Removal of the “Inc” must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance. Please see "Events" tab in CRS home page to view deadlines to complete the INC you had received from previous semesters. For purposes of scholastic standing, a grade of “Inc” is not included in the computation. When it  is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made.
      Learn more, and see how you can "complete" an INC (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

      How do I transfer credits? (For shiftees)

      Transfer of Credits (MA)

      From Another University (MA)

      Subject to the recommendation of the Program Adviser and approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her program at the Asian Center provided that:
      (1) these courses were taken within the last 5 years prior to admission
      (2) these were validated through appropriate means by the Center*
      (3) the total number of credits transferred shall not exceed three-eighths (3/8) of the total number of units of academic courses in the student’s Master’s course requirements (excluding courses taken to comply with language requirement).
      *Condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study.

      From Another Program (MA)

      Subject to the recommendation of the Program Adviser and the approval of the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new Master’s program at the Asian Center provided that
      (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the Master’s program
      (2) these units have not been credited to a degree previously obtained by the student
      (3) these courses are relevant to his/her new program.

      Process of Transfer of Credits (MA)

      A student must fill up and file a Request for Credits form (See "Student Forms" tab) . Transfer of credits shall be done within the first year of the student’s admission into the program. The course/s credited shall be specified in the student’s record at the Office of the College Secretary. A copy of the approval shall be sent to the Office of the University Registrar.

      Transfer of Credits (PhD)

       3.4.1 Transfer of Credits from Another University (PhD)
      Subject to the recommendation of the appropriate bodies and the approval of the Dean/Director, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that
      (1) these courses were taken within the last five years prior to admission
      (2) these were validated through appropriate means by the Institute, Department, Interdisciplinary Program, or Graduate Office/Committee concerned, and
      (3) the total number of credits transferred shall not exceed three eight (3/8) of the total number of units in the student’s doctoral course requirements.
      However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of study.
      3.4.2 Transfer of Credits from Another Program (PhD)
      Subject to the recommendation of the appropriate bodies and the approval by the Dean/Director, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that
      (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program,
      (2) these units have not been credited to a degree previously obtained by the student, and
      (3) these courses are relevant to the new program.
      Process of Transfer of Credits (PhD)
      Transfer of credits shall be done within the first semester of the student’s admission into the program. The course/s credited shall be specified in the student’s record by the Graduate Committee/Head of Institute, Department, Interdisciplinary Program concerned and the College Graduate Office. A copy of the approval shall be sent to the University Registrar.

      Can I still enroll in course X even if I got an INC in course Y that is a prerequisite of course X?

      For First Semester, AY 2021–2022 at least, "a student enrolled in a course in AY 2020-2021 that is a prerequisite to another shall  be allowed to enroll in the latter course for credit in AY 2021-2022, despite having a  grade of INC. University policy on waiver of prerequisites may be followed in evaluating  enrollment in course/s where the prerequisite course/s has no grade or is DRP" (Source: OVPAA Memo 2021-122)

      What if I have a deferred grade from Second Sem, AY 2019-2020?

      Courses enrolled in the Second Semester AY 2019–2020 with deferred grades may be completed until 19 June 2021 or the last day of finals week

      What is the grading system for the Second Semester, AY 2019–2020

      Grading System: Second Semester, AY 2019–2020

      As provided by the Second Semester AY 2019-2020 guidelines in the light of COVID-19 and reiterated in the OVPAA Memo no. 2021-19, p. 3, on Grading System, item no. 2---the faculty are reminded to submit a DRP for students who failed to complete requirements [by 19 June 2021] in courses with deferred grade in the Second Semester AY 2019- 2020. The students may re-enroll the same course or equivalent course in succeeding semesters. Also, please note-- Section 6.1.4 of the BOR resolution implementing guidelines for Second Semester AY 2019-2020 states that no student shall be given a grade of 4.0, 5.0 or INC for courses in the Second Semester AY 2019-2020 [ Source: OUR Memo MVPLO 2021-04, 12 June 2021]
      P (Pass) will be the grade for those whose status is passing or are satisfactorily complying with course requirements upon the judgement of the faculty. With the permission of the Department/Unit, a faculty member may qualify the grade of Pass by providing an adjectival remark. A faculty member giving adjectival remark must always consider whether this is beneficial to the student. Per UP General Catalogue 2014, adjectival or qualitative remarks are Excellent (1.00 – 1.25); Very Good (1.50 – 1.75); Good (2.00 – 2.25); Satisfactory (2.50 – 2.75); Pass (3.00). [Source: Supplemental FAQs for UP Diliman, 1 June 2020].

      WalangForever: Making the Most of Remote Learning

      In this webinar, Associate Professor Portia Padilla of the UP College of Education offers remote learning tips. Watch the 13-minute webinar on YouTube (added 2/24/2021).

      What is Remote Learning: Modes of Delivery, Course Packs, Guides

      This infographic (PDF, 1 MB +) by the Office of the Vice President for Academic Affairs discusses the basics of remote learning, including two types of delivery (synchronous and asynchronous) and the content of a course pack.
      For tips, please watch the Isko/Iska Guide to Remote Learning, courtesy of the UP Diliman Information Office. Visit also the Remote Learning page set up by the OVPAA, which contains among other things list of remote learning guides and open access materials.

      FAQs on Remote Learning: Course Packs and the Use of Copyrighted Materials 

      UP released FAQs regarding the preparation and use of course packs for remote learning, and other teacher-related concerns regarding academic policies to be implemented in the First Semester, A.Y. 2020-2021. The Office of the Vice President for Academic Affairs  also released OVPAA Memorandum No. 2020-91 to serve as guidelines on the inclusion of copyrighted materials on course packs and the copyright of faculty members over course packs. 

       Liability of the University in a Remote Learning Setup

      View document from the College of Law regarding the liability of the university and faculty over student safety in a remote learning setup.

      UP Academic and Student Affairs Roadmaps for AY 2020-2021

      View the UP Academic and Student Affairs Roadmaps for AY 2020-2021 (OVPAA Memo No. 2020-100).
      The document outlines the preparations and programs of the univeristy for the First Semester such as academic infrastructure (Learning Management Systems, Library Resources), gadget and internet connectivity and capacity building for teaching and research. It also contains information on Student Learning Assistance System and other student support programs such peer learning groups, student helpdesk and counseling services. 

      Other Remote Learning and Academic Guidelines

      The OVPAA has compiled a list of memoranda on academic guidelines and remote learning dating to 11 June 2020. Please also visit the Remote Learning portal/website set up by the OVPAA.
  • COMPREHENSIVE EXAMS (MA and PhD) and QUALIFYING (PhD)

    • M.A. Programs

      How to Apply for Comprehensive Exam: MA

      1. Read all the tabs below.
      2. Ensure you have met all the program requirements (coursework, languages, residency requirement). See below.
      3. Fill out the Application for Comprehensive Exam Form (see "Student Forms" tab)
      4. Fill-out online sign-up sheet (see below)
      5. Wait for schedule and details (c/o Office of the College Secretary). Schedule of separate practice session and orientation to be given here as well.

      MA: Sign-Up Sheet and Schedule of Comprehensive Exams

      The next comprehensive exams for MA students will be from 25–26 November 2021. For concerns, please coordinate with the OCS. The OCS should be sending students/or will do so soon a link for the sign-up sheet. Deadline for filling out the form is on 18 October 2021.

      When can I take the comprehensive exam?

      As stated in the Guidelines for Master's Programs (p.6 of the actual PDF), the student may only apply to take the comprehensive examinations (See Letter of Intent in "Student Forms" tab) after meeting all of the following conditions:
      • Completing the course work within the program
      • Obtaining a Cumulative Weighted Average Grade of “2.00” or better in all his/her courses, including those courses taken to comply with the Maximum Residence Rules
      • Satisfying the foreign language requirement, if any (see "Language Requirement" tab).

      Residency Requirement: MA

      Students are NOT allowed to take their examinations during the same semester that they are concluding their coursework. Instead, they should enroll for residency the following semester, during which they are expected to prepare well for the examinations. Where appropriate, the semester in residency may also be their time to begin work on their thesis/dissertations, as applicable.

      Coverage: Comprehensive Exam (MA)

      The MA comprehensive examination is a set of three written examinations that must be taken by all students, whether they are in the thesis or the non-thesis track. The exam covers three areas:
      • Asia-General (for Asian Studies majors) and Philippines in the Asia-Pacific (Philippine Studies Majors)
      • Theories and Perspectives on Area Studies/Philippine Studies and Research Methods
      • Area/Country/Field of Specialization (Southeast Asia, Foreign Relations, etc.)
      Each component lasts for around half a day and is scheduled on separate days (pre-Covid). The last two examinations have been held across two consecutive days.
      The questions are given by a comprehensive exam committee, which will include the professors under whom one took certain subjects. That is, the Asia-General component will be given by one's AS 201 professor, and so on.
      For students in the nonthesis track, passing this exam is the last major step to qualifying for graduation. For those on the thesis track, passing the comprehensive exam is required before they can enroll in Asian Studies (AS) 300 or Philippine Studies (PS) 300 (Thesis).

      How long is the exam?

      Each component lasts for around half a day and is scheduled on separate days (pre-Covid). The last two examinations have been held across two consecutive days.

      How will the exams be conducted

      Because of the COVID-19 pandemic, the exams will be administered online and set at a designated time and duration to be set by the Office of the College Secretary. There will be a practice session to help acquaint the students with the format.

      How are the exams graded?

      There are no numerical grades for the comprehensive examination. One either fails, or gets a pass or high pass for each facet of the exam.
      If the student passes the Comprehensive Examination, he/she shall qualify for the Master’s degree under the Non-Thesis Track or enroll in Thesis Writing for the Thesis Track.
       To learn more about the comprehensive exams, view pages 6 to 7 of the Guidelines to Master's Programs.

      What if I fail the comprehensive exam?

      If a student fails in any one specific set of the Comprehensive Examination, a second examination shall be allowed within one (1) year after the first.
      Failure to pass this second examination or to retake it within the prescribed period shall bar the student permanently from the Master’s program, and from admission into another Master’s program of the UP Asian Center.
    • How To Apply to Take the Comprehensive/Qualifying Exam: PhD

        1. Read the content of this tab (See below)
        2. Ensure you have met all the program requirements (coursework, languages, residency requirement). See below.
        3. Fill out the Application for Comprehensive Exam Form (see "Student Forms" tab)
        4. Fill-out online sign-up sheet (see below)
        5. Wait for schedule and details (c/o Office of the College Secretary). Schedule of separate practice session and orientation to be announced.

      PhD Students: Sign-Up Sheet and Schedule

      PhD examinations (Comprehensive and Qualifying) for the Second Semester, Academic Year 2020–2021 will take place from 29 to 30 July 2021. The form is only valid for the July exam session. Future semesters will have their own sign-up forms.

      Residency and Grade Requirements: Qualifying Exam

      Students are not allowed to take their examinations during the same semester that they conclude their coursework. Instead, they should enroll for residency the following semester, during which they are expected to prepare well for the examinations. Where appropriate, the semester in residency may also be their time to begin work on their dissertations.
      The qualifying examination shall be a written and/or oral examination taken by the student after completion of the core courses in his/her Program of Study. The core courses must be taken within the first three (3) semesters of the student in the program. The student must obtain  a general weighted average of 1.75 in the three core courses to be able to take the qualifying examinations.

      Qualifying Exams

      3.6.1 Nature of Examination
      The examination shall aim to test the student’s mastery of the fundamentals of his/her discipline or area provided by the core courses. A student who enters the doctoral program with a master’s degree in the discipline/area may be exempted from the Qualifying Examination by the Institute, Department and Interdisciplinary Graduate Committee concerned, with the approval of the Dean/Director.
      3.6.2 Qualifying Examination Committee
      The Qualifying Examination Committee shall consist of doctoral degree holders, except in highly meritorious cases (See 1.2.1)
      3.6.3 Administration
      The Qualifying Examination in each doctoral program shall be scheduled and administered by the appropriate Graduate Committee/Office. The Dean/Director, based on the recommendation of the appropriate bodies, shall appoint an examination committee which will formulate the questions and evaluate the results of the examination. Results of the Qualifying Examination must be submitted by the examination committee to the Graduate Office within (2) weeks after the last day of the examination.
      3.6.4 Rating
      A student’s performance in the Qualifying Examination shall be rated “High Pass,” “Pass,” or “Fail.” A student who fails the Qualifying Examination shall be allowed to re-take the examination within one (1) year after the first examination. A second failure or the failure to re-take the examination within the prescribed period shall disqualify the student from the doctoral program.

      Comprehensive Exams: PhD (a.k.a. Candidacy)

      3.7.1 Nature of Examination
      The Candidacy Examination shall be a written and/or oral examination that must be taken by the student after:
      (1) completing the course work in his/her Program of Study
      (2) satisfying the language requirement, if any
      (3) obtaining a CWAG of “1.75” or better in his/her course work; and
      (4) completing the courses stipulated by the Residence Rules (See 3.10), if applicable.
      The Candidacy Examination shall aim to test the student’s mastery of the discipline/area acquired in the Program of Study. Students enrolled in an Interdisciplinary Program who are also taking the Candidacy Examination must have taken 6-9 units of cognate courses in each area identified in his/her Program of Study.
      3.7.2 Candidacy Examination Committee
      The Candidacy Examination Committee shall consist of a minimum of three (3) regular full-time faculty members with doctoral degrees, except in meritorious cases. Master’s degree holders may serve as examiners in doctoral candidacy examinations only in highly meritorious cases and upon approval by the Dean/Director. Professorial Lecturers and Professors Emeritus may serve as examiners provided they are doctoral degree holders and/or known experts in their field and have taught in the unit during the last two (2) years.
      3.7.3 Administration
      The Program Adviser/Committee shall recommend to the Dean/Director, through channels, when to administer the Candidacy Examination. The examination shall be administered by the Graduate Office at intervals of at least two (2) days in the officially designated examination room with the approval of the Dean upon the recommendation of the Graduate Committee. The result must be officially reported by the examination committee to the Dean/Director , through channels, not later than two weeks after the examination is administered.
      3.7.4 Rating
      The grades for the comprehensive examination are as follows: “High Pass,” “Pass,” or “Fail.” If a student fails the Candidacy Examination, a second examination shall be allowed within one (1) year after the first examination. Failure to pass this second examination shall bar the student permanently from the doctoral program. Moreover, the student shall be disqualified from admission into other doctoral programs within the same Department.
      3.7.5 Advancement to Doctoral Candidacy
      A student who passes the Candidacy Examination advances to candidacy for the doctoral degree.

       

     

     

     

  • Language Requirement/Examination: PhD

    When necessary for the research proposal and as determine by the students program committee, the student will take a proficiency examination in a pertinent foreign and / or Philippine language  to be administered by an appropriate language department.

    Language Requirement: MA

    Students are required to demonstrate competence in an Asian language(for those under the Asian Studies Program) such as Bahasa-Indonesia/ Malaysia, Chinese (Mandarin), Japanese; or a Philippine language or any foreign language (for those under the Philippine Studies Program) required in the program of study. The language must pertain to their area of specialization and/or their thesis.

    Three General Options to Comply with Language Requirement

    01: The Twelve-Unit Route

    Students can pass twelve (12) units of language courses offered by and through the UP Asian Center (See Asian Language Courses below ) or by other UP Diliman units, such as the Department of Linguistics, College of Social Sciences and Philosophy.
    Extramural classes (not listed in the CRS) from the Linguistics Department do not have official course units and so their hours are counted instead. Arabic 10, 11, 12, 13 (amounting to 12 units) are taught at the Institute of Islamic Studies, University of the Philippines Diliman.

    02 The 192- or 96-Hour Requirement

    Students can complete the required number of hours of language classes (192 hours for Asian Studies majors and 96 hours for Philippine Studies majors) offered by an accredited institution outside UP Diliman.
    The extramural classes (see option 1) of the Department of Linguistics are included in this category. China majors can take up classes and accummulate the required hours at the Confucius Institute (e.g. in Ateneo or in UP Diliman).

    03 Certificate of Profiency

    Students can present a certificate of language proficiency from accredited organizations, but approval/acceptance thereof as a foreign language requirement is subject to certain conditions such as expiry date and when the certificate/classes were taken or secured, among others.
    For Japan majors, N5 or better (JLPT). For Korea majors, TOPIK 1 (Beginner), Level 2. For other languages, please coordinate with the Office of the College Secretary to consult your situation.

    04 Other Options

    Other scenarios are taken on a case-to-case basis. For instance, if you have taken language courses before entering the program, please consult your Program Adviser,  explain the details (when they were taken, how long, how many hours, what level), and ask if and to what extent such courses can be credited, if at all, or if there are other steps/options to be taken.

    Mandarin Classes @ UP Diliman: First Semester, AY 2020–2021

    The Office of the College Secretary may have already contacted you re: Mandarin classes. Please see the Confucius Institute in UP Diliman.

    Bahasa Indonesia Classes: First Semester, AY 2021–2022

    Dear Asian Center students, the Office of the College Secretary should have gotten in touch with you re: registration/declaration of intent-to-take Bahasa Indonesia classes for the First Semester, AY 2021–2022. Please contact the OCS.

    Bahasa Indonesia Classes: Second Semester, AY 2020–2021

    Dear Asian Center students, the Office of the College Secretary should be getting in touch with re: registration/declaration of intent-to-take Bahasa Indonesia classes for the First Semester, AY 2021–2022. A link will/has been sent to you, so kindly check your emails and respond accordingly. The classes are scheduled from February to June, but the times and dates are still to be arranged. The Office of the College Secretary will communicate with you about this in due course (Added 1/18/2021). Availability and schedules vary per semester.

     

  • M.A. THESIS & PhD DISSERTATION

    • Overview of M.A. Thesis Protocols
      The General Rules on Graduate Programs (pp. 20–23 for MA thesis section) discusses the following:
       Standards for Master's Thesis  Change of Adviser/Reader
       Thesis Adviser  Number of Thesis Advisees
       Thesis Committee  Thesis Proposal and Defense
       The Reader  Defense Panel: Administration and Rating
      Thesis Proposal/Defense Guidelines for Community Quarantine: MA
      These guidelines cover the requirements and procedures for the following:

      ♦ Request for Online Proposal and and Oral Defense
      ♦ Cancellation of the Defense
      ♦ Recording of the Defense
      ♦ Documentary Evidence of the Proceedings and Deliberation
      ♦ Submission of Thesis (Bound copy and digital copy).

      Thesis-Related Forms and Funding
      Please go to the "Student Forms" tab to download applicable forms. To view financing options for your thesis or PhD dissertation, view the Tuition and Financing page of the UP Asian Center.
      Residency Requirement
      When the student is conducting research and/or writing his/her thesis (proposal) after the sem s/he first enrolled in AS/PS 300, a student must always be in residency. This residency requirement extends to the semester s/he expects to pass the final defense.
      Overview of Thesis Writing Stages
      • The student must have passed the Comprehensive Exam before s/he can proceed to thesis writing. Once passed, the student must enroll in AS/PS 300. S/he can also establish an informal agreement with a propective thesis adviser. It is best if the student can show a draft proposal to the prospective thesis adviser.
          1. The student must accomplish the "Request for Thesis Adviser and Constitution of Thesis Committee" form (see "Student Forms" tab).
            • Student fills out the top part of the form
            • Student asks program adviser to fill out relevant section (The "Do Not Write Below This Line" section)
            • Student sends the form to the Dean for approval
            • Students get panel members and thesis adviser to sign the form.
            • Once signed by the panel members, the student returns the form to the Dean— for signature.
            • The student sends the form to the Office of the College Secretary.
          2. The student proceeds to the writing of the thesis proposal, always in consultation with his/her adviser.
          3. Submit or revise thesis proposal, as needed.
          4. Fill out Thesis Proposal Defense form (see "Student Forms" tab) to arrange/schedule the thesis proposal defense. 
          5.  Once the thesis proposal has been approved/successfully defended, and the adviser/panel members gives the go-signal, the student can now conduct research/field work.
          6. Write thesis.
          7. The student must submit the thesis draft to the adviser/reader. Once the adviser and readers are satisfied with the thesis draft, the student must get their endorsement for the thesis defense. The adviser will not endorse a defense schedule unless s/he is satisfied with the draft.
          8. Fill out Thesis Defense Form (see "Student Forms" tab) to apply for and schedule final defense.
          9. If the student passes the thesis defense, s/he can make the final revisions as needed and must complete the thesis preliminaries (including the Approval Sheet and University Permission page; see "Student Forms" tab). A student who fails the thesis defense will have once year to revise and re-defend their thesis. This additional year must be within MRR period. 
          10. Submit bound copy of the thesis.
    • Overview of PhD Dissertation Protocols

      The General Rules on Graduate Programs (pp. 11–14) discusses the following:
       Standards for Dissertation  Change of Adviser/Reader
       Dissertation Committee  Number of Dissertation Advisees
       Dissertation Adviser and Co-Adviser  Dissertation Proposal
       Dissertation Reader  Defense: Administration, Panel, and Rating

       Process and Guidelines: Dissertation Writing

      Tri-College students must have passed their comprehensive exams before they move on to the dissertation stage. One of the first steps is to have one's adviser and dissertation committee appointed (see "Student Forms" tab), write the dissertation proposal, and then schedule (and pass) the proposal defense (see "Student Forms" tab).  Once a student passes the proposal defense, he/she can apply for graduation the following semester.
      After the dissertation is written and approved for defense by the adviser, the student may proceed to the formal oral defense.
      Tri-College students who want to schedule their online defense (proposal or dissertation proper) should view guidelines online dissertation/proposal defense. Here also is a more detailed, step-by-step Dissertation Writing Guidelines, including relevant forms and requirements. See also "Graduating Students" tab  since completing the dissertation is part of the process for the application for graduation.

      PhD Dissertation-Related Forms

      Please go to the "Student Forms" tab to view, fill out, and submit the applicable forms referred to in the guidelines. These include Appointment of Dissertation Committee, Letter of Intent for Dissertation Proposal Defense Form, Title and University Permission Page, Result of Dissertation Proposal, Result of Dissertation Oral Defense.

      Residency Requirement

      When the student is conducting research and/or writing his/her dissertation (proposal) after the sem s/he first enrolled in PS 400, a student must always be in residency. This residency requirement extends to the semester s/he expects to pass the final defense.

      Tuition and Financing

      To view financing options for your thesis or PhD dissertation, view the Tuition and Financing page of the UP Asian Center.
  • GRADUATING STUDENTS: MA & PhD

    • Steps and Requirements for Graduation: MA

      Application for Graduation: Form and Deadline

      Please "reach out to your college secretary’s office at the start of the semester you are expecting to graduate so they can help you with the evaluation of your records and with your application" (AskUPD FAQs by the OVCSA). These include non-thesis track students who will take (and pass) the comprehensive exams in the current semester, and thesis track students who expect to pass their final thesis defense this semester.
      Kindly check the "Calendar" tab to view the deadline to apply for graduation. See "Student Forms" for the Application for Graduation Form.
      The OCS also has a deadline to submit to the Registrar a tentative list of candidates for graduation. If you missed the deadline, please see the "Missed Deadline" section below.

      Residency requirement for graduating students

      Latest Policy: 14 June 2021
      The student must have been in residence in the semester of graduation (Source OVPAA Memo 2021-89). Also, to graduate, a student must be officially enrolled in residence at least one (1) academic year prior to the conferment of the master's degree. This, however, may be extended to a longer period by the proper faculty. Please confirm this with the Office of the College Secretary.

      What if I missed the application deadline for graduation?

      If you missed the application for graduation at the sem you're expecting to graduate, you can still file for a late application for graduation. You would have to write an appeal letter for late filing of graduation addressed to the University Registrar (Go to OUR website to see who it is).  
      For those who are under an institute or department
      If you are under an institute or department, send a signed copy of your appeal letter to your institute / department’s office for endorsement. Once you have a signature of endorsement from your institute or department, send the endorsed letter to the college secretary’s office for final endorsement.
      For those who can directly go to their college secretary’s office
      Send your appeal letter to the college secretary’s office for endorsement.
      When you have the appeal letter endorsed by your department/institute's office and/or by your college secretary’s office, submit the letter to OUR at This email address is being protected from spambots. You need JavaScript enabled to view it. for the University Registrar’s Approval.
      OUR will notify you of the status of your appeal. Once your appeal has been approved, inform your college immediately and process other necessary matters for your graduation.

      Completion of Academic Requirements: Compre Exams or Thesis

      The candidates must complete their requirements—pass the comprehensive exams for nonthesis students, or pass the thesis oral defense—during the semester they applied for graduation.
      Thesis students must also submit five (5) bound copies of the approved master's thesis as a prerequisite for graduation. The bound copies must conform to the standard format of the college/unit and contain the official approval of the thesis by the members of the defense panel, the College/Unit Graduate Office/Committee and the official acceptance of the thesis by the Dean/Director.
      See "Student Forms" tab for the Approval Sheet and the University Permissions pages. See Thesis tab for further details.

      What if I'm a student from an old curriculum?

      If you're a candidate for graduation who began studies under a curriculum more than ten years old is governed by specific criteria. Please clarify this with the Office of the College Secretary.

      Clearing of deficiencies/accountabilities

      All candidates for graduation (expecting to graduate) must have any deficiencies (e.g. unreturned books, unpaid fees, etc.) cleared made up and their records cleared before the deadline (see Calendar tab). Students can consult their CRS regularly and/or consult with the College Secretary's Office to double-check any such deficiencies. Deficiencies prevent students from applying for clearance and/or from graudating.

      University Clearance: Fees and Process

      The Office of the College Secretary sends the approved/final list of candidates for graduation (see Deadline in Academic Calendar), which will be approved by the University Council, who will in turn forward it to the Board of Regents (BOR).
      If you are graduating during the second semester, filing of clearance will be done after the commencement exercises. For other semesters, filing thereof is done after the BOR meeting (approving the candidates for graduation). The clearance fee is 30 pesos and the graduation/diploma fee is PhP 300.
      Please refer to the process in the "Documents, Certificates" tab. The process for university clearance application is in one of the tabs.

      Academic Constume: Sablay and Shifting thereof

      Learn about the sabay here: its brief history, when it is worn, how it is folded, what are the proper accompanying wear, rules concerning the sablay, and an animated GIF that shows you how to shift the sablay (during graduation ceremonies).

      Alumni Association

      Graduates of the UP Asian Center and Tri-College automatically become members of the Asian Center Alumni Association. An oathtaking is part of recognition day ceremonies.

      Alumni Email: What Happens to My UP Mail?

      DILNET and UP Mail support and services are only available for currently enrolled students, and employed faculty and staff of the University. Alumni may request their UP Alumni Mail account by accomplishing and submitting the following document to the Office of Alumni Relations. https://alum.up.edu.ph/database
      Alumni requesting temporary access to their UP Mail account to migrate data would need to sign-up for an Alumni UP Mail account first, then send the recovery request via their alum.up.edu.ph email address.
    • Requirements for Graduation: PhD Students

      Application for Graduation
      Students can apply for graduation at the start of the semester after they pass the oral dissertation proposal defense. Kindly check the "Academic Calendar" tab to view the deadline to apply for graduation (see "Student Forms" to download application for graduation form). The Tri-College Secretariat will help you with the "evaluation of your records and with your application."  The Tri-College Secretariat also has a deadline to submit to the Registrar a tentative list of candidates for graduation. If you missed the deadline, please see "Missed Deadline" section below.
      Clearing of (Any) Deficiencies
      All candidates for graduation (expecting to graduate) must have any deficiencies (e.g. unreturned books, unpaid fees, etc.) cleared made up and their records cleared before the deadline (see Academic Calendar). Students can consult the Tri-College Secretariat to double-check any such deficiencies. Deficiencies prevent students from applying for clearance, and may hinder graduation prospects. 
      Completion of Dissertation: Bound Copies and Format
      The student to work on his dissertation, conducting research, writing, passing his oral defense, and revising as necessary. he applicant for graduation must submit five bound copies of the approved doctoral dissertation; the copies must conform to the standard format of the PhD program (wet signatures) and carry the approval of the members of the dissertation committee and acceptance of the dissertation by the Chair of the Philippine Studies Council. See Title Pages and University Permission pages, and Results of Oral Dissertation Defense forms in "Student Forms" tab, and the "Graduating Students" tab for a more detailed description of dissertation writing steps and requirements. 
      Residency and Other Requirements

      Also, the student must be officially enrolled at least one (1) academic year prior to the conferment of the doctoral degree. This, however, may be extended to a longer period by the proper faculty. Please coordinate accordingly with the Tri-College Secretariat.

      The applicant for graduation must submit at least one pre-print paper on the approved doctoral dissertation, where applicable, as another prerequisite for graduation. Consult your Program Adviser and/or the Tri-College Secretariat about this matter.
      Academic Costume: Sabay and Shifting Thereof
      Learn about the sabay here: its brief history, when it is worn, how it is folded, what are the proper accompanying wear, rules concerning the sablay, and an animated GIF that shows you how to shift the sablay (during graduation ceremonies).
      University Clearance

      After the graduation of the student shall have been recommended by the Philippine Studies Council, and approved by the Board of Regents, the student shall be officially conferred the doctoral degree. Graduating students can apply for clearance after the BOR approval, as did graduates of the First and Second Semesters, AY 2019–2020. See "Documents, Certificates, How-Tos" tab for procedures. The clearance fee is 30 pesos and the graduation/diploma fee is PhP 300.

      A candidate for graduation who began studies under a curriculum more than ten years old is governed by specific criteria. Please clarify this with the Tri-College Secretariat.
      Alumni Email: What Happens to My UP Mail?
      DILNET and UP Mail support and services are only available for currently enrolled students, and employed faculty and staff of the University. Alumni may request their UP Alumni Mail account by accomplishing and submitting the following document to the Office of Alumni Relations. https://alum.up.edu.ph/database
      Alumni requesting temporary access to their UP Mail account to migrate data would need to sign-up for an Alumni UP Mail account first, then send the recovery request via their alum.up.edu.ph email address.

      Missed the Deadline to Apply for Graduation? 

       If you missed the application for graduation at the sem you're expecting to graduate, you can still file for a late application for graduation. You would have to write an appeal letter for late filing of graduation addressed to to Prof. Maria Vanessa Lusung-Oyzon, PhD, of the Office of University Registrar.
      For those who are under an institute or department
      If you are under an institute or department, send a signed copy of your appeal letter to your institute / department’s office for endorsement. Once you have a signature of endorsement from your institute or department, send the endorsed letter to the college secretary’s office for final endorsement.
      For those who can directly go to their college secretary’s office
      Send your appeal letter to the college secretary’s office (Tri-College Secretariat for PhD students) for endorsement.
      When you have the appeal letter endorsed by your department/institute's office and/or by your college secretary’s office, submit the letter to OUR at This email address is being protected from spambots. You need JavaScript enabled to view it. for the University Registrar’s Approval.
      OUR will notify you of the status of your appeal. Once your appeal has been approved, inform your college immediately and process other necessary matters for your graduation.

      Alumni Association

      Graduates of the UP Asian Center and Tri-College automatically become members of the Asian Center Alumni Association. An oathtaking is part of recognition day ceremonies.
       

     

  • DOCUMENTS and CERTIFICATES

    Please go through each sub-tab to locate the document of your choice, and to see which office you need to request it (OUR or OCS or others), the process involved, and the form to be used.
    Student forms for LOA, shifting, comprehensive exams, etc. are found in the "Student Forms" tab.

    University Clearance

    Process and Requirements
    A university clearance is a requirement in claiming a diploma, application of an official transcript of records, and in requesting for an honorable dismissal
    To view requirements and procedures, please consult the Online Application of University Clearance, as posted on the OUR main page.
    There is a separate process for applying for clearance if you are a student with last enrollment in UP Diliman during Academic Year 1999–2000.
    When Do You Apply for University Clearance?

    If you are graduating during the second semester, filing of clearance will be done after the commencement exercises. For other semesters, filing thereof is done after the BOR meeting (approving the candidates for graduation).

    Application for clearance is also one part of the process to facilitate your graduation and departure from the university. Please refer to the "Graduating Students" tab to get an overview of the process. Also, please note that you may also need/apply for clearance in connection with other needs/transactions.
    Who Cannot Apply for Clearance
        • The following students cannot apply for Clearance:
          • Students with unpaid matriculation for classes enlisted, either obtained through the Batch Run or Eprerog. Students must either pay or cancel these enlistments before applying.
          • Students with unfinished Change of Matriculation (COM) applications. Students must either finish or cancel their ongoing COM applications before they can apply for Clearance.
          • Students with unpaid dropping applications. Unpaid drops must either be paid or cancelled before they can proceed with Clearance.
          • Students with unpaid Residence applications. Ongoing Residence applications must be either paid or cancelled before applying for Clearance.
          • Students who have accountabilities. They must first settle their academic eligibility and accountabilities before applying for Clearance.
          • Students that are currently enrolled with an ongoing LOA application. They must have their applications approved before they can apply.
          • Students who are currently enrolled while the class period has not yet officially ended. It is advised for them to wait for the end of the class period before applying for Clearance.

    Official Transcript of Records

    After graduation, you need your university clearance before you can apply for your Official Transcript of Records.
    Because of COVID-19, applications for transcripts can only be done via email. The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    • Fill out the application form [click here for list of forms].
    • Email all other mailing instructions not included in the form and send the application and a scanned copy of valid ID/passport as attachments.
        • Email Address: This email address is being protected from spambots. You need JavaScript enabled to view it.
        • Note: Modes of Payment: Local
        • Deposit to LandBank of the Philippines(LBP)
        • Branch : UP Diliman Campus
        • Address : Diliman, Quezon City 1101, Philippines
        • Account Name : UPD TRUST FUND
        • Account Type : Savings (Peso Account)
        • Account No : 3072-1007-18
    • Send a scanned copy of the deposit slip.
    • Foreign Applications through Electronic Bank Transfer (EBT)
    For more questions about the documents from the University Registrar, check: our.upd.edu.ph/faqtor.php#1 or helpdesk.our.upd.edu.ph

    Online Application of UP RFID

    To get your UP RFID, please view the requirements and instructions here.

    Documents to Be Requested from the Office of the College Secretary

    Request for the following documents can be processed by the Office of the College Secretary (MA) or by the Tri-College Secretariat (PhD).
      • Academic Standing
      • Accredited Subjects for Shiftees
      • Admission to College
      • Certification of Grades
      • Completion of Academic Requirements with GWA
      • Completion of Academic Requirements with honors
      • Good Scholastic Standing
      • Certificate of General Point Average (GPA)/ General Weighted Average (GWA)
      • Certification of graduation this current semester/midyear
      • Normal Academic Load
      • No Grades of 4.00, 5.00, INC, or DRP
      • No Pending Case***
      • Not Under Contract To Finish The Course
      • Not yet covered by MRR
      • Remaining Units
      • True Copy Of Grades
      • Bonafide Student
      • Year Level
      • Last Enrollment
      • Probable To Graduate
      • University Scholar
      • College Scholar
      • Good Moral Certificate

    The Good Moral Certificate (GMC) is processed through the College Secretary’s Office. To request for GMC, secure a clearance from the Office of Student Ethics first, and when you receive your OSE clearance, you can request for a GMC from your home college.

    Link to OSE clearance form http://bit.ly/oseclearance.

    Link to Colleges Directory bit.ly/OfficesDirectory 
    *Some documents would request for your Certificate of No Pending Case. The Certificate of No Pending Case is processed through the Office of Student Ethics. Answer their clearance form and get instructions at http://bit.ly/oseclearance.
    The steps/information above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    For questions regarding these and other Student Documents, please view the FAQs from the Student Records Division and the FAQs from the Transcript of Records and Other Documents.
     
     

    Documents to Be Requested from the OUR (Via TOR form)

     Application for Graduation (Fee)  English Translation of Diploma
     English as a Medium of Instruction  High School Card/F137
     Course Descriptions  (CAV) Certification, Authentication and Verification
     (DFA for Red Ribbon)
     No Objection Letter  Certified True Copy of...
    Process and Requirements
        • Fill out the application form and choose which document you wish to apply for [click here for list of forms].
        • Email all other mailing instructions not included in the form and send the application and a scanned copy of valid ID/passport as attachments.
    ♦ Email Address: This email address is being protected from spambots. You need JavaScript enabled to view it.
    ♦ Modes of Payment: Local, Deposit to LandBank of the Philippines(LBP)
    ♦ Branch : UP Diliman Campus
    ♦ Address: Diliman, Quezon City 1101, Philippines
    ♦ Account Name : UPD TRUST FUND
    ♦ Account Type: Savings (Peso Account)
    ♦ Account No: 3072-1007-18
        • Send a scanned copy of the deposit slip.
        • Foreign Applications through Electronic Bank Transfer (EBT)
    The steps below are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021). For more questions about these documents (in the table), check: our.upd.edu.ph/faqtor.php#1 or helpdesk.our.upd.edu.ph (OUR's HelpDesk FAQs from the Student Records Division and the FAQs from the Transcript of Records and Other Documents).

    Documents to be Requested from the OUR (via Request Form)

    • DocDiploma Authentication (P40/copy)
    • Certified Text of Diploma (P40/copy)
    • Civil Service Eligibility (P30/copy)
    • Certificate UP has no S.O. (P30/copy)
    • Weighted Average Grade for Honor Graduate only (P30/copy)
    • Certificate of Enrollment (P30/copy)
    • Units Earned (P30/copy)
    • True Copy of Grades for Cross-registrants/Non-Degree only (P30/copy)
    • Copy of F5 (P30/copy)
    • Copy of Change Mat (P30/copy)
    • Copy of Entrance Credential (P30/copy) for use of respective colleges)
    • Honorable Dismissal (P30) issued only once
    Process and Payment Procedures
    1. Student downloads and fills out the Application Form (click here to download);
    2. Students emails the filled-out Application Form to This email address is being protected from spambots. You need JavaScript enabled to view it.;
    3. Records Management Section (OUR-RMS) replies with a Payment Slip;
    4. Student pays via fund transfer feature of his/her bank to Landbank or pays over-the-counter (OTC) at any open Landbank branch (Note: If paying via fund transfer, please use PESONet);
    5. If applicable, student waits for the confirmation email from the bank that the fund transfer is successful (proof of payment);
    6. Student emails the photo/scanned copy of the proof of payment and the filled out Payment Slip to This email address is being protected from spambots. You need JavaScript enabled to view it.;
    7. If everything is in order, OUR-RMS prepares and prints the document requested;
    8. OUR notifies the student if the document is ready for pickup; and
    9. Student claims the documents at the OUR-RMS.
    Note : Processing time is three working days. Requesters are advised to only make a follow-up inquiry if the document requested went beyond the 3-day processing period. Thank you.

    Student Forms: MA and PhD

    These forms are available at the "Student Forms" tab.
    For Newly Admitted Students (MA and PhD) and Returning from LOA and AWOL

    For newly admitted students, these two forms are part of the requirements to process their University Admission Slip (See "Admissions Page" for instructions). Students returning from LOA/AWOL are advised to check the "Course, Tracks, Grades" tab.

      • Student Directory
      • Online Pre-Enrollment Health Assessment (PEHA)
        • Consent Form (link in the link above)
        • Health Declaration Form (link in the link above)
        • Mental Health Screening Form (link in the link above)
        • Certificate of Compliance (to be issued after PEHA is completed)

    Student Forms: General Concerns (MA & PhD)
      • Extension of Residence
      • Leave of Absence (LOA) Form (now initiated via CRS)*
      • Request for Course Substitution
      • Request for Credits
      • Permit for Removal/Completion
      • Shifting to Another Program
    *Please view LOA tab for requirements/flowchart. Please view procedures in the "Registration>Others" tab.

    Student Forms: MA Only

      • Application for Graduation Form** (MA)
      • Comprehensive Examination Application
      • Request for Thesis Adviser and Constitution of Thesis Committee
      • Proposal Defense Form
      • Thesis Defense Form
      • Thesis Approval Sheet
      • Title and University Permissions Pages (Thesis)
    **Graduation fee to be paid as part of getting university clearance. See "Documents, Certificates" tab to see how to apply for university clearance. 

    Student Forms: Tri-College (PhD) Only

      • Qualifying Exam Application
      • Comprehensive Examination Application
      • Letter of Intent: Dissertation Proposal Defense Form
      • Appointment of Dissertation Adviser and Constitution of Dissertation Committee
      • Title and University Permission Page (For Dissertation Bound Copies)
      • Result of Dissertation Proposal
      • Application for Graduation (PhD)
      • Result of Dissertation Oral Defense

    FAQs on CRS, Registration, etc.

    FAQs: Access to CRS

    Your CRS account is accessible via your DILNET account. Please see "CRS, UP Mail and DILNET" tab. You may view the answers to the following questions in the CRS FAQ page.
    1. Why can't I access the CRS?
    2. What is the meaning of "Please enter your UP DilNet login credentials"? 
    3. What is the meaning of "You do not have permission to use this application"?
    4. Why do I need to logout?
    5. Why shouldn't I save my password to the browser cache?
    6. Why can't I click on a button?

    FAQs: Change of Matriculation

    FAQs on Change of Matriculation (copied from CRS FAQs)

    Please take note the quarantine conditions may have changed many of these steps. Kindly refer to the new Change of Matriculation flowcart in the main ChangeMat tab in "Others". Kindly review it as well to know who to contact/what to do to resolve any problems.
      1. Do I have to pay anything for a ChangeMat transaction?
        Yes, but there are various factors to consider for the total fee(s) to be paid. Consult OUR for more information. Students eligible for Free tuition (undergraduates) do not need to pay for the COM fees.
      2. Where can I get a ChangeMat form?

        As of Second Semester, AY 2011-2012, the process of Change of Matriculation has been automated. The Change of Matriculation form (aka Form 26A) can only be obtained after being assessed by either your home unit or the OUR.
      3. I just discovered that I have an unsettled ChangeMat transaction in the past. How do I settle this?

        If you have already paid for that ChangeMat transaction, proceed to AIS Section and present your Form 26A (for whatever class you enrolled in).
      4. What if I lost my Form26A?

        You may ask for a copy from the Cashier, the Accounting office, or your instructor (for the class you enrolled in).

    How do I know which courses are available each semester?

    Each semester, the UP Asian Center conducts a survey among the students to help determine the courses available in the current/coming semester. Eventually, these are finalized and then uploaded to the CRS before pre-enlistment, though a few courses may be added or removed even during the pre-enlistment or registration period itself.

    Can I still enroll in course X even if I got an INC in course Y that is a prerequisite of course X?

    For First Semester, AY 2021–2022 at least, "a student enrolled in a course in AY 2020-2021 that is a prerequisite to another shall  be allowed to enroll in the latter course for credit in AY 2021-2022, despite having a  grade of INC. University policy on waiver of prerequisites may be followed in evaluating  enrollment in course/s where the prerequisite course/s has no grade or is DRP" (Source: OVPAA Memo 2021-122)

    Can Asian Center students take undergraduate courses?

    In principle, graduate (MA/PhD) students are not allowed to enroll in undergraduate courses (100-level courses or below, such as PS 21).

    How many units can/should M.A./PhD students take per semester?

    The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses, and for a part-time student it shall be six (6) units. Six units is recommended for new students, and for students who need to balance work and school. See program of study for total number of units per program.
    For their first semester, new students, especially if they are working, are advised to take on only a six-unit load (two courses) to help them adjust to, and get a feel for, the level and rigors of graduate school, and help balance work and school. They can later on decide to take more courses, especially if they will study full-time.
    View General Rules on Academic Load. While pacing oneself is a good idea, please also be mindful of the Maximum Residency Rule. See "Residency" tab for details.

    How do I cancel classes?

    Cancelling Classes During Pre-enlistment  and General Waitlisting Period

    • Students can cancel classes themselves during pre-enlistment and during the General Waitlisting period (in CRS).  Just remember that once a student is post-advised, the enlistment can no longer be unlocked by the student. Do not unlock until you have all the (right) subjects you need.

    Canceling Classes During Departmental Waitlising

    • During the department waitlisting period, only the departments/colleges have the ability to cancel an enlisted course, so you have to email them accordingly. Make sure that your enlistment is unlocked.  The “Lock/Unlock Enlistment” button can be seen at the bottom-right of the My Waitlisted Classes section.So if an Asian/Philippine Studies major of the Asian Center wants to cancel, say, a course, in the Department of Political Science, he or she has to contact the said department to cancel that class. Please refer to "Cancel At" column in your Preenlistment Module to know the offering unit/college from which you can request the cancellation of enlisted course/s.

    Can other M.A. students in UP Diliman take courses @ UP Asian Center?

    Subject to any restrictions posted in the CRS (e.g. "For Asian Center students only") and to the approval of their own program adviser/home unit or department or college, other UP Diliman graduate (MA or PhD) students can enroll in Asian Center courses.

    How do I view and enlist in courses from other colleges?

    For electives, Asian Center students can take other region- or country-specific courses in the Asian Center but note that the Program of Study sets limits on the number of electives that can be taken.
    At any rate, you may always pre-enlist in a course without consulting your program adviser/program of study, but there's a chance he/she may remove an enlisted class (es) at the online post-advising stage during registration period. In essence, any departure from the Program of Study will have to be approved by the program adviser.
    View Course Offerings of Other Colleges. Type the course name in CRS when looking for these course (s) during (pre)enlistment.

    I have an accountability/deficiency. How do I resolve this?

    What can I do with ineligibility/accountability/deficiency status of my CRS?
    Please contact the unit(s) who tagged you, and inquire about how to remove the delinquency and/or accountability, for they only have the privilege to lift it. For instance, if you have an unreturned book, your accountability will only be removed by the library in question. If you have an unpaid transaction, you have to settle it via the Cash Office.
    The procedure varies depending on the reason so try to be there early or contact the office concerned if there are requirements you need to bring. You can log in anytime using your CRS account to see the current status of your delinquencies/accountabilities (Copied from AskUPD FAQs, 1/26/21).
    Note that ineligibility tags are now continuous: once you are tagged as ineligible, it will be carried over to the succeeding terms unless you have it removed. You really have to have it removed before the registration period. For additional information about delinquencies/accountabilities, please go to the "Registration>Others" tab.

    How to figure out what's wrong, how to fix it, or who to contact

    Tips to Figure Out What's Wrong and/or to Prevent Problems

    You may encounter different issues in your CRS, your registration, and the like, but to reduce the likelihood of these problems, you can:

        1. Be familiar with, and complete, any and all of the procedures (as indicated in the Student Corner). Sometimes, a problem happens because of a missed/skipped/incomplete step.

        2. In line with tip # 1, remember that some  transactions, especially those concerning CRS, are contingent on one another. For example, accountability A will affect your ability to register for the next semester.

        3. Even if tip #  1 does not work, by knowing the basic procedures, you will at least know who to contact since you are now aware which office/department/section handles what. This can help speed up the response/resolution time. If you contact the wrong person/office, that is already time lost. He or she will eventually, at any rate, refer you to the right person/office. In short, as they say, it is best to go straight to the source.

        4. Always monitor your CRS account regularly to see if you have delinquencies/accountabilities, and/or to check your registration status. If possible/avoidable, do not wait until the end of the semester to manage these problems (if any). This way, you can have more time to address them. To be fair though, sometimes some problems will really only crop up at the end

        5. Save a PDF copy at least of your Form 5. This serves as (additional) proof that you are officially registered for a particular semester.

    AskUPD and Official CRS Facebook Group

    AskUPD and Official CRS Facebook Group

    If all else fails, and you really don't know who to contact, please seek the advice of the Office of the College Secretary and/or the Tri-College Secretariat. At the same time, you may consider sending your queries to any of the following:
    AskUPD is an initiative of the Office of the Vice Chancellor for Student Affairs. Please refer to the Student Services tab. AskUPD also has a Facebook group that you can join. View the AskUPD Facebook page.
    Please redact any personal information (Student Number, DILNET user name, etc) when sharing any screenshots and the like.
    Official CRS Facebook Group is maintained by the Office of the University Registrar. It is however a forum where you can share your questions and everybody, not just the employees of the OUR, can offer tips, answers, suggestions. View Facebook Group.
    Please redact any personal information (Student Number, DILNET user name, etc) when sharing any screenshots and the like.

     

    A How-to-List: How Do I.....?

    This tab covers the procedures or matters that do not have a separate tab.  Please note that some parts of the procedures may have changed due to quarantine. For questions or specifics, kindly coordinate with the Office of the College Secretary (MA students) or the Tri-College Secretariat (PhD students).

    FAQS on Courses and Grades

    How do I drop a course?

    Dropping

    Scroll down to view the process and deadlines.
    Latest Policy: 6 September 2021
    Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
    i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
    ii. with incomplete requirements and failing standing shall be given an INC;
    iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
    iv. with incomplete requirements but passing standing shall be given an INC;
    v. with complete requirements but failing standing shall be given a DRP;
    vi. with complete requirements and passing standing shall be given a final grade;  and,
    vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are 
    determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given.
    Also, please be reminded that "faculty members are enjoined to exercise utmost prudence in using the DROP option  for students in difficult circumstances due to the COVID-19 pandemic, who in their  judgment, are nevertheless striving to meet academic requirements." Furthermore, "as in the previous semester, ‘DRP’ will be annotated in the  Transcript of Records with “due to COVID-19 pandemic.”  (Source: OVPAA Memo 2021-122, 6 September 2021).
    Latest Policy: 14 June 2021
        •  Annotation of DROP submitted beginning 2nd semester, AY 2019-2020 [and up to end of mid-year 2021] will be "due to the COVID-19 pandemic."
    Latest Policy: 5 February 2021
        • As provided by the Second Semester AY 2019–2020 guidelines in the light of COVID-19, the faculty are reminded that a DRP is submitted for students who failed to complete requirements by 31 May 2021 in courses with deferred grade in the Second Semester AY 2019–2020 (Source: OVPAA Memo 2020-98). After which, students may re-enroll in the same or equivalent courses in the succeeding semesters.  

        • A DRP submitted in the First Semester AY 2020–2021 will be annotated as “due to COVID-19” in the transcript of records.

        • If a student applied for honorable dismissal before 31 May 2021, courses with deferred grade will be given a DRP by the faculty concerned. However, if the student complied with the requirements prior to application for honorable dismissal, then a final grade should be given by the faculty (Source OVPAA Memo 2019-21, dated 2/2/2021)
    Process, Deadlines, Requirements
    View flowchart for Dropping of Subjects. The filing must be done via CRS and see Payment tab for payment options. See Academic Calendar tab for deadlines.
    General Rules
    A student may, with the consent of the faculty and the Dean, drop a subject not later than ¾ of the hours prescribed for the semester.  NOTE: This requirement is still suspended, since the deadline is also suspended (Source: Academic Calendar; see "Calendar tab)
    A student who drops a subject without the approval of the Dean shall have his/her registration privileges curtailed or entirely withdrawn in the following semester. If a subject is dropped after the middle of the term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing” solely for administrative guidance.
    FAQs on Dropping
    My instructor is not responding to my request to drop. What should I do?

    There really is nothing else you could do but follow up on your professor prior to having your adviser note it.

    Does a grade of "DRP" affect my GWA (General Weighted Average)?

    No, it does not affect your GWA.

    If I were to drop a class that has two instructors (e.g. a class that has an instructor for the lecture and another instructor for the lab), would I need the consent of both teachers?

    Unless the lecture and laboratory classes are enrolled as two separate classes (e.g. Physics 71 and Physics 71.1), then yes; you would need the consent of both teachers.

    May I drop n units even though I will become underloaded?

    Yes, you may, since the dropping process itself is independent, but being underloaded has certain repercussions (e.g. no longer being able to run for Latin honors).
    —copied from CRS FAQs

    How do I return from LOA/AWOL?

    Please visit the Registration tab>Others to view the procedures for returning and readmission from LOA/AWOL.

    What do I do if I get a 4.0?

    What Do I Do If I Get a Grade of 4.0?

    Process* and Deadlines
        • If you incur a grade of 4.00, you will have to process a permit for examination for removal / completion. You will only pay for removal only if the exam will be taken outside the mandated removal period (See third bullet point below).
        • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
        • Be mindful of the timeline for removal / completion. Please view CRS Events tab or the Academic Calendar to see deadlines.
        • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
        • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
        • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
    *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
    A grade of “4” means “conditional failure”. "There shall be a regular period for removing grades of [“4”] before the start of each semester. Such a grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred [i.e., one (1) academic year]. A grade of [“4”] received, after removing a grade of “Inc,” however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of “Inc”.”
    Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
    A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
    Latest Policy: 15 February 2021
    An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
    Latest Policy: 2 February 2021
    Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
    General (Pre-COVID-19) Guidelines
    A grade of “4” means “Conditional”. It may be removed only by reexamination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of “3,” but if s/he fails, a “5”. Only one (1) re-examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods). Please see "Events" tab in CRS home page to view deadlines to remove the 4.0 you had received from previous semesters.
    If the student does not remove the grade of “4” within the prescribed  time, the grade of”4” becomes “5”. In this case, s/he may earn credit for the same course only by repeating and passing it. A grade of “4” given for the first semester work of a 2-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if s/he fails, the grade of “4” which s/he received for the first semester work shall be converted to a grade of “5”.
    Learn more and know what to do if you get a 4.0 (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

     

     

    What do I do if I get an INC (Incomplete)?

    What Do I Do If I Get an INC (Incomplete)?

    Process* and Deadlines
        • If you incur a grade of INC or 4.00, you will have to process a permit for examination for removal / completion. No fees are to be paid for completion.
        • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades.
        • Be mindful of the timeline for removal / completion. Please view CRS Events tab) to see deadlines.
        • Also coordinate with your professor for the schedule and other reminders for the removals/completion of your grades. The completion date will be indicated in the form. Please see below.
        • Please fill out the permit form in Student Forms tab or ask for it from the Office of the College Secretary, which will help facilitate this process.
        • Please read the rest of this tab to check if any of the latest policies (still) apply to you.
    *The steps above are copied from the FAQs compiled by the AskUPD initiative of the Office of the Vice Chancellor for Student Affairs (1/26/2021).
    Latest Policy on Dropping: 6 September 2021
    Since the COVID-19 pandemic has not abated, the no-fail policy remains in place  during the First Semester/Trimester AY 2021-2022. A faculty member may DROP a  student whose status is failing or whose performance is unsatisfactory, but no student  shall receive a grade of 4 or 5 for the First Semester/Trimester AY 2021-2022. As  stated above, ‘DRP’ will be annotated in the Transcript of Records with “due to COVID 19 pandemic”. Further, students
    i. who never participated in class nor communicated with the course instructor/s  may be given a DRP;
    ii. with incomplete requirements and failing standing shall be given an INC;
    iii. with incomplete requirements but failing standing even if they receive perfect  score/s in their lacking requirement/s may be given a DRP;
    iv. with incomplete requirements but passing standing shall be given an INC;
    v. with complete requirements but failing standing shall be given a DRP;
    vi. with complete requirements and passing standing shall be given a final grade;  and,
    vii. enrolled in courses such as laboratory, thesis, dissertation and others that require  face-to-face activities for the completion of requirements will have their grades  deferred in consonance with OVPAA Memo 2021-19A unless alternatives are  determined as provided by OVPAA Memo 2021-57. In which case, a grade will  be given. (Source: OVPAA Memo 2021-122, 6 September 2021)
    An INC incurred for a course in the First Semester/Trimester AY 2021-2022 that is not  completed within the prescription period of one year will remain an INC, and the student  will have to re-enroll the course if it is required in the student’s curriculum. The INC in  the transcript of records will be annotated with "due to COVID-19 pandemic". Should  the student opt to re-enroll a course, for which s/he earned an INC, in the subsequent  term and later decide to complete the INC during the prescription period, s/he should  first drop the re-enrolled course (Source: OVPAA Memo 2021-122, 6 September 2021)
    Latest Policy: 9 July 2021 (Source: OVPAA Memo 2021-95)
    INC “indicates that the work is incomplete”.  “Removal of the INC must be done within the prescribed time [within one (1) academic year in which there are three (3) regular removal periods] by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance.”
    In no case shall the period for the removal of grades of “Incomplete” extend beyond one academic year from the date the grade was received.”
    Art. 377 of the University Code further provides that “removals may be taken at other times” and “on recommendation of the Dean or Director” and subject to payment of removal fee. Given the foregoing, an “INC” or a “4.0” may be removed by the student during the regular removal period or at other times within the prescribed period, provided that a completion/removal permit is accomplished and approved. The phrase, "at other times" includes any period during the same semester or term when the “INC” or “4.0” was incurred.
    A student should be in residence or officially registered in order to remove an “INC” or a “4”.  
    Latest Policy: 15 February 2021
    An INC incurred for a course in the Second Semester AY 2019-2020 and First Semester AY 2020-2021 that is not completed within the prescription period of one year will remain an INC and annotated with "due to COVID-19" (Source: OVPAA Memo 2021-19A)
    Latest Policy: 2 February 2021
    Students who incurred an INC or 4.0 in the First Semester / Trimester AY 2019-2020, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester / Trimester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second / Third Trimester AY 2019 - 2020 (Source: OVPAA Memo 2021-19, dated 2/2/2021).
    General (Pre-Covid-19) Rules
    The grade of “Inc” is given if a student, whose class standing throughout the semester is “Passing” but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other valid reasons. In case the class standing is not “Passing” and the student fails to take the final examination for any reason, a grade of “5” shall be given.
    Removal of the “Inc” must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance. Please see "Events" tab in CRS home page to view deadlines to complete the INC you had received from previous semesters. For purposes of scholastic standing, a grade of “Inc” is not included in the computation. When it  is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made.
    Learn more, and see how you can "complete" an INC (These pertain to pre-COVID-19 procedures; some steps may be modified/done online in light of quarantine).

    How do I transfer credits? (For shiftees)

    Transfer of Credits (MA)

    From Another University (MA)

    Subject to the recommendation of the Program Adviser and approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her program at the Asian Center provided that:
    (1) these courses were taken within the last 5 years prior to admission
    (2) these were validated through appropriate means by the Center*
    (3) the total number of credits transferred shall not exceed three-eighths (3/8) of the total number of units of academic courses in the student’s Master’s course requirements (excluding courses taken to comply with language requirement).
    *Condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study.

    From Another Program (MA)

    Subject to the recommendation of the Program Adviser and the approval of the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new Master’s program at the Asian Center provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the Master’s program
    (2) these units have not been credited to a degree previously obtained by the student
    (3) these courses are relevant to his/her new program.

    Process of Transfer of Credits (MA)

    A student must fill up and file a Request for Credits form (See "Student Forms" tab) . Transfer of credits shall be done within the first year of the student’s admission into the program. The course/s credited shall be specified in the student’s record at the Office of the College Secretary. A copy of the approval shall be sent to the Office of the University Registrar.

    Transfer of Credits (PhD)

     3.4.1 Transfer of Credits from Another University (PhD)
    Subject to the recommendation of the appropriate bodies and the approval of the Dean/Director, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that
    (1) these courses were taken within the last five years prior to admission
    (2) these were validated through appropriate means by the Institute, Department, Interdisciplinary Program, or Graduate Office/Committee concerned, and
    (3) the total number of credits transferred shall not exceed three eight (3/8) of the total number of units in the student’s doctoral course requirements.
    However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of study.
    3.4.2 Transfer of Credits from Another Program (PhD)
    Subject to the recommendation of the appropriate bodies and the approval by the Dean/Director, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that
    (1) these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program,
    (2) these units have not been credited to a degree previously obtained by the student, and
    (3) these courses are relevant to the new program.
    Process of Transfer of Credits (PhD)
    Transfer of credits shall be done within the first semester of the student’s admission into the program. The course/s credited shall be specified in the student’s record by the Graduate Committee/Head of Institute, Department, Interdisciplinary Program concerned and the College Graduate Office. A copy of the approval shall be sent to the University Registrar.

    Can I still enroll in course X even if I got an INC in course Y that is a prerequisite of course X?

    For First Semester, AY 2021–2022 at least, "a student enrolled in a course in AY 2020-2021 that is a prerequisite to another shall  be allowed to enroll in the latter course for credit in AY 2021-2022, despite having a  grade of INC. University policy on waiver of prerequisites may be followed in evaluating  enrollment in course/s where the prerequisite course/s has no grade or is DRP" (Source: OVPAA Memo 2021-122)

    What if I have a deferred grade from Second Sem, AY 2019-2020?

    Courses enrolled in the Second Semester AY 2019–2020 with deferred grades may be completed until 19 June 2021 or the last day of finals week

    What is the grading system for the Second Semester, AY 2019–2020

    Grading System: Second Semester, AY 2019–2020

    As provided by the Second Semester AY 2019-2020 guidelines in the light of COVID-19 and reiterated in the OVPAA Memo no. 2021-19, p. 3, on Grading System, item no. 2---the faculty are reminded to submit a DRP for students who failed to complete requirements [by 19 June 2021] in courses with deferred grade in the Second Semester AY 2019- 2020. The students may re-enroll the same course or equivalent course in succeeding semesters. Also, please note-- Section 6.1.4 of the BOR resolution implementing guidelines for Second Semester AY 2019-2020 states that no student shall be given a grade of 4.0, 5.0 or INC for courses in the Second Semester AY 2019-2020 [ Source: OUR Memo MVPLO 2021-04, 12 June 2021]
    P (Pass) will be the grade for those whose status is passing or are satisfactorily complying with course requirements upon the judgement of the faculty. With the permission of the Department/Unit, a faculty member may qualify the grade of Pass by providing an adjectival remark. A faculty member giving adjectival remark must always consider whether this is beneficial to the student. Per UP General Catalogue 2014, adjectival or qualitative remarks are Excellent (1.00 – 1.25); Very Good (1.50 – 1.75); Good (2.00 – 2.25); Satisfactory (2.50 – 2.75); Pass (3.00). [Source: Supplemental FAQs for UP Diliman, 1 June 2020].

     

  • STUDENT SERVICES: LIST

    Mental Health Service Providers: Directory

    In support of the UP Mental Health and Wellness Network, the UP Student Affairs and Services units prepared this directory of Mental Health Service Providers. This directory provides vital information to link students with persons and organizations that can offer various psychosocial support and services even when they are at home. The material can also aid Student Affairs personnel when referring students to mental health service providers near an area for treatment and other interventions.
    Download PDF of the Directory.

    Ugnayan at Patnubay: UP Diliman COVID-19 Student Handbook

    A year after the first cases in the Philippines and the first declaration of community quarantine, the recent resurgence of COVID-19 cases as well as emergence of new variants of the virus has caused fear and panic across the nation.

    Key to our collective coping during this time is access to correct information.

    To provide this for UP Diliman students, the UP Diliman OVCSA collated information on public health measures, applicable laws and guidelines, and support services and programs for students offered by the University.

    You may access the digital version of the handbook at http://bit.ly/UPD21UatP or download it at http://bit.ly/UPD21UatPpdf.

    We hope that these will help to reassure and guide students in making informed decisions and getting the help and support that they need, wherever they are and whatever their circumstances.

    As a University, we are continuously evaluating our guidelines and protocols to ensure that compassionate policies are being implemented, and that honor comes first before excellence.

    Through this pandemic, UP will stand together, and UP will fight.
    —Text copied from the OVCSA's Facebook post, 4 May 2021; added to Student Corner 10 May 2021

    Student Services during (M)ECQ: April 2021

    In response to students' difficulties arising from the challenges of remote learning, Chancellor Fidel Nemenzo wrote a letter dated 20 April to students acknowledging their problems and appeals, and outlined the services opened and/or set up by the university that students can avail. You can read the letter in full, but highlights, quoted verbtaim, include:
    COVID-19 Isolation Facilities and Priority for Students, Staff and Faculty
    For those in need of an isolation facility (for mild, asymptomatic, and/or no comorbidities), the UP Diliman isolation facilities at Silungang Molave and Kamia will prioritize students, staff and faculty. Details about free swab tests for symptomatic and close-contact exposure may contact Silungang Molave (89818500 local 4611).
    Telemedicine Consultations
    Appointments with the University Health Service may be done remotely through this appointment system
    Laboratory and Medical Services via University Health Service
    You may also call (89818500 loc. 2702) or email (This email address is being protected from spambots. You need JavaScript enabled to view it.) to avail of other services such as free medicines for emergency cases; free lab tests (CBC, urinalysis, x-ray); for urgent cases and discounts on specialized tests; and free tetanus toxoid vaccination.
    Mental Health
    For concerns about your mental well-being, UPD PsycServ (This email address is being protected from spambots. You need JavaScript enabled to view it., 09167573157), and UPD Ugnayan ng Pahinungod (This email address is being protected from spambots. You need JavaScript enabled to view it.) provide peer-to-peer counselling; and together with UPD Office of Counseling and Guidance (This email address is being protected from spambots. You need JavaScript enabled to view it.), these are free psychotherapy and psychosocial support services offered to students, staff and faculty.
    Financial Assistance
    For students who need financial assistance, they may inquire about scholarships and grant programs, student loans, and part-time work through student and graduate assistantships from the Office of Scholarships and Grants (This email address is being protected from spambots. You need JavaScript enabled to view it.). OSG also processes claims for GSIS insurance for free tuition grantees and provides financial assistance for medical expenses through the Financial Assistance for Student Contingencies Program (FASCP).
    Guidance on University Services, Policies, and Processes
    The AskUPD Student Helpdesk (This email address is being protected from spambots. You need JavaScript enabled to view it.) online community (http://bit.ly/kapitlapit) have also been established as a one-stop center for student concerns.
    Open Communication with Professors and College-Based Student Support Services
    We also encourage you to communicate as openly as possible with your professors and college-based student support offices (e.g. Associate Deans for Student Affairs, Offices of Student Affairs) for your needs and concerns, academic or otherwise. Similarly, the Office of the Vice Chancellor for Student Affairs (This email address is being protected from spambots. You need JavaScript enabled to view it.) will always be open to receiving your concerns or grievances, should you need advice on your circumstances.

    RT-PCR Test for UP Diliman Students

    On 1 July, 2021, the OVCSA released a series of slides of FAQs on Facebook pertaining to the RT-PCR Test for UP Diliman students. It explains, among other things, the procedures so that students can be tested.

    Full List: Student Services

    You may view a complete list of student services at the website of the Office of the Vice Chancellor for Student Affairs (OVCSA). These include:
     Another way to view these services is refer to Ugnayan at Patnubay: The UP Diliman COVID-19 Student Handboook, which has a separate website and dedicated PDF.

    Student Housing (Graduate Students)

    A few dorms in UP Diliman are open to graduate students, such as Acacia, Centennial 1, Centennial 2, Kamagong and Sanggumay. To learn more and apply, please visit the website/webpage of the Office of Student Housing (under the Office of the Vice Chancellor for Student Affairs).

    AskUPD: One-Stop Student HelpDesk

    The Office of the Vice-Chancellor for Student Affairs has implemented AskUPD, the UP Diliman Student HelpDesk. It is a “one-stop center” for student concerns, implementing a triage or referral system, where students can seek information on academic matters and student support programs offered by the university.In the initial phase, Ask UPD will tender advice and referrals on:
    1. Academic Concerns
    2. Mental Health and Wellbeing
    3. Socio-Economic Concerns
    4. Health Concerns
    5. Protection of Rights and Freedoms of Students
    The helpdesk is available to answer students’ inquiries from Monday to Friday, 8:00AM—5:00PM, starting 10 September 2020. The contact details of the program are as follows while the mobile hotline and website are still pending. ASK UPD can be reached via email This email address is being protected from spambots. You need JavaScript enabled to view it.or via Facebook: https://www.facebook.com/ask.upd
    Students may also view this FAQ developed by ASK UPD.

    Mental Health: Virtual Yakap and Tips to Survive the New Normal

    The University Main Library has also released an infographic series (four slides as of 10/2/2020) on "Tips on Surviving the New Normal" (compiled here as a single PDF).
    Students who wish to consult for mental health concerns and counseling services may also contact the following offices in the UP Diliman Mental Health Directory.

    STUDENT AFFAIRS and OTHER MATTERS

    Study Group on SOGIESC Provisions in the University of the Philippines Gender Policies

    Following the issuance of Memorandum No. FRN-21-140 Study Group on SOGIESC Provisions in the University of the Philippines Diliman, OVCSA is inviting students to participate in the data gathering phase of the research by answering the following online survey form:
    Documentation of Unreported Cases of SOGIESC-Based Discrimination
    or
    Dokumentasyon ng mga hindi naitalang kaso ng diskriminasyon batay sa SOGIESC
    The survey will be accepting responses until 31 May 2021. The details on the study group and its research objectives are available in the attached memorandum and on the online survey itself.
    For inquiries and other concerns, students may directly coordinate with the Diliman Gender Office through This email address is being protected from spambots. You need JavaScript enabled to view it.. For dissemination, please. Thank you.
    —Text copied from OVCSA Memorandum No LRS 2021-017, 7 May 2021; added to Student Corner 10 May 2021

    Student Learning Assistance System

    Students from the University of the Philippines (UP) come from all walks of life. Some of them may not be able to afford to pay the full tuition and other expenses to complete their academic requirements. As the UP community transitions to remote learning, other forms of learning assistance are needed to respond to the changing times.
    To expand the support to financially-challenged students and expedite the processing support for academic activities, the University developed the Student Learning Assistance System (SLAS). The SLAS is an expansion of the Student Financial Assistance Online (SFA Online). The UP designed the SFA Online in 2014 to accept applications for tuition subsidy and allowance. Beginning on 7 September 2020, UP students may apply directly for financial support and learning assistance in the SLAS Online (slasonline.up.edu.ph). The expanded System will gather information on students' financial capacity, connectivity situation and connectivity options, and learning assistance requirements to help the University determine the support to be extended to the applicant.
    Visit the SLAS Portal.

    UPD Student Needs Sensing Survey

    The Office of the Vice Chancellor for Student Affairs is gathering information through this Student Needs Sensing Survey to determine concerns affecting students' University experience. The COVID-19 pandemic has not only altered our learning setup but has affected different facets of students' lives. Data gathered from this survey will assist the OVCSA in prioritizing, crafting, planning, and implementing programs and services responsive to students’ needs during this period and even beyond.

    UPD Student Needs Sensing Survey
    https://bit.ly/UPDStudentNeeds

    The form will only be accessible via UP Mail (This email address is being protected from spambots. You need JavaScript enabled to view it.) to ensure that the students’ responses and sensitive information are protected. OVCSA will accept responses until 14 May 2021, Friday, 5:00PM. Concerns on the survey form may be directed to This email address is being protected from spambots. You need JavaScript enabled to view it..
    —Text copied from OVCSA Facebook post, 8 May 2021; added to Student Corner 10 May 2021

    University Student Council: Elections 2021

    Below is the opening of the OVCSA Memo—dated 3 May 2021—from Vice Chancellor for Student Affairs Sonido announcing the call for elections for the University Student Council.
    On behalf of the University Student Electoral Board (USEB), I hereby issue the call for the election of the members of the University Student Council (USC) and the College Student Councils (CSC) who will serve for Academic Year 2021 – 2022. The conduct of the 2021 Student Elections is guided by the attached approved 2021 Special Guidelines on Remote Student Elections, an
    addendum to the 2010 Revised University of the Philippines Diliman Student Election Code. The UP Diliman Community is also informed of the important dates to remember of the 2021 Remote Student Elections
    Read the full memo, dates to remember, and election guidelines.

    Student Concerns and Grievance Form

    As we continue to approach the challenges of pandemic and remote learning, #AskUPD launches Student Concerns and Grievance Form to address your questions and concerns (i.e. academic, financial assistance, mental health, ethical concerns, safety and security). Just fill out the form at this link: bit.ly/AskUPDConcernForm

    UP Diliman Gender-Based Violence (GBV) Referral System

    Students who experience gender-based violence may contact UP Diliman offices listed in the Gender-Based Violence Referral System for assistance on counseling and investigation, health and safety and legal services.
    Please also Like the UP Diliman Gender Office's Facebook page to learn more about the university's gender-related initiatives.

    Please Fill It Out: UPD Crisis Management Survey

    2 March 2021
    Dear UPD Student,

    In light of providing a response and service platform for students in crisis situations, the Office of the Vice Chancellor for Student Affairs is establishing its Crisis Management system through the AskUPD Helpdesk Project of OVCSA.
    Fill Out The Survey
    The goal of this survey is to get a grasp of the students' understanding of crisis and emergency situations, and to identify the effective and proper ways for crisis response and intervention for students of UP Diliman. This survey shall take about fifteen (15) minutes of your time. We look forward to coming up with ways to improve our services to the UP Diliman student body with the data we collect in this study. If you have questions or concerns, don't hesitate to reach us through our Facebook page (fb.com/ask.upd) or email (This email address is being protected from spambots. You need JavaScript enabled to view it.). Thank you!

    In service,

    The AskUPD Team

    COVID-19 Pages and Resources from UP

    #TatagUP

    Please visit the TatagUP site of UP Diliman to view more memos, policies, advisories, and donation drives. The site features advisories, list of university memos, bulletins, lists of university initiatives, and donation drives.

    UP System's Covid-19 Page

    You may also visit the Online Portal of University of the Philippines COVID-19 News and Information to see messages from the UP president; basic facts about Covid-19, including health advisories and test kits; UP-PGH Bayanihan Center; UP-Covid-19 Pandemic Response Team; policies and memos; and resources for remote learning and teaching; and university tributes.

    EndCOV Dashboard from the UP Resilient Institute

    According to a UP System press release, the EndCOV Dashboard "features a highly detailed map wherein users can zoom in or zoom out to see street or satellite views of the general locations and numbers of COVID-19 cases, hospitals, quarantine checkpoints, and other usable data inputted by UP Resilience Institute (UPRI) staff. The easy-to-use map also has a color-coded “heat map” showing which localized areas have the most (darker areas) and the least (brighter areas) number of confirmed COVID-19 cases."

    Visit the website of the UP Resilience Institute.

    Policy Papers

    The UP System website has posted various policy papers analyzing different facets of Covid-19,  the responses thereto, and recommendations in moving forward.

    The Philippine Genome Center

    The Philippine Genome Center has a dedicated web page for all Covid-19-related material.

    Initiatives from UP Diliman Colleges/Units

    Different colleges and units in UP Diliman have implemented their respective, COVID-19 related projects, from tracking services to information campaigns.

    Join the Asian Center Student Organization

    The Asian Center Student Organization (ACSO) is a non-aligned, non-profit academic organization for all students of the Asian Center, UP Diliman.
    Vision
    An Asian community that recognizes and respects diversity, upholds and protects the rights and aspirations of its peoples, contributes toward genuine development, and commits to the role of scholarship and community-building.
    Mission
    Our mission is to promote and forward new frontiers of learning, provide relevant approach in research, cultivate an environment conducive for independent and critical thinking, and create spaces for synergy and linkages to external stakeholders.
    Statement of Principles
      • Service-oriented, socially and culturally sensitive scholarship
      • Commitment to the further development of our disciplines within the College and beyond
      • Fellowship and camaraderie amidst diversity
      • Mutual cooperation with other stakeholders
    How to Join
    Students interested to join can reach out to ACSO via Facebook. A P100 membership fee is required upon application.
  • UP Asian Center Directory

    For faster response, please direct your queries to the office in charge.
     Office of the College Secretary (MA)
    (Academics/Admissions/Enrollment)
     This email address is being protected from spambots. You need JavaScript enabled to view it.
     Tri-College Secretariat (PhD)
    (Academics/Admissions/Enrollment)
     This email address is being protected from spambots. You need JavaScript enabled to view it.
     UP Asian Center Library  This email address is being protected from spambots. You need JavaScript enabled to view it.
    Other General Inquiries  This email address is being protected from spambots. You need JavaScript enabled to view it.
    Faculty Email Addresses View Faculty Profiles

    View Full Directory

    In the Work-from-Home arrangement, students must be reasonably patient with the response time for their queries, and consider the online nonavailability of faculty and staff outside office hours. 

    UP Diliman: Directory of Offices

    The Office of the Vice Chancellor for Student Affairs (OVCSA), via the AskUPD Facebook page, created a directory of UP Diliman Offices.
    The said directory names of the deans, college secretaries,  the  primary email address of the college, social media pages (Facebook), and the local numbers (after dialing the trunkline, 8 981 8500). You may access the complete list of UP Diliman's degree-granting units, and/or the departments within as applicable. 

    Another extensive listing of offices can be found in the OVCSA's UP Diliman COVID-19 Student Handbook.

    Registrar Offices: Office of the University Registrar

     Admissions Concerns
    This email address is being protected from spambots. You need JavaScript enabled to view it.
     Registration and Clearance
    This email address is being protected from spambots. You need JavaScript enabled to view it.
     Records This email address is being protected from spambots. You need JavaScript enabled to view it.
    CRS and Academic Information System This email address is being protected from spambots. You need JavaScript enabled to view it.
    Transcripts of Records (TOR) Concerns This email address is being protected from spambots. You need JavaScript enabled to view it. /
     This email address is being protected from spambots. You need JavaScript enabled to view it.
    One-Stop Student Desk Concerns This email address is being protected from spambots. You need JavaScript enabled to view it.
    Student Evaluation Concerns This email address is being protected from spambots. You need JavaScript enabled to view it.

    Student Feedback

    Suggestions and comments on layout/presentation/medium/new features will be taken under advisement. Please send such comments to This email address is being protected from spambots. You need JavaScript enabled to view it.. All your questions/remarks can help refine the page, adjust communication practices, help other students, and even help revise these guidelines. Your case — or the answers thereto — might be included in the relevant tab as an FAQ or as a clarificatory detail. Inclusion will be done on a case-to-case basis, however. Your name and other personal information will not be included to protect your privacy.

    Facebook Pages to Follow

    Much of the information we curate here come from other UP Diliman. We suggest that to help keep yourself up-to-date with university and student-related news. Here are some Facebook pages/accounts you can follow:

    UP Diliman
    University Student Council
    University Library (Main Library)
    Asian Center Library
    Gabay Isko
    UP System
    Asian Center, UP Diliman (If you haven't already :)
    UP Diliman Information Office
    UP Diliman Network HelpDesk



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