Maximum Capacity: 50 pax

Venue Rates as of January 2026

Inclusions: Equipment and Facilities

HOW TO RESERVE VENUE                              VIEW TERMS AND CONDITIONS                               VIEW OTHER VENUES

Other Information and Requirements

A. Scheduling and Events Allowed

Our venues cannot be used for personal events such as weddings, birthdays, debuts, and the like.

• • • The seminar room can be rented for corporate events, academic conferences, trade and cultural shows. It cannot be used for personal events such as weddings, birthdays, debuts, and the like. Please seek the consent of the Rental Office regarding (expected) major logistical arrangements (set-up, equipment you'll bring, etc.) before paying the reservation fee.
    • The auditorium can be rented Tuesdays to Sundays only. Bookings are also accepted on regular holidays (subject to additional fees and requirements). 

B. Food and Drinks

1. 1. • The UP Asian Center does not offer catering services. If needed, the client must arrange for an external supplier to provide catering.
      • Food and drinks may be brought inside the Seminar Room. 
      • Smoking and alcohol consumption are strictly prohibited anywhere within the University

C. Parking Spaces

1. 1. • The UP Asian Center has a total of 48 parking slots. For clients renting the seminar room, 5 parking spaces may be reserved for the client upon request. The remaining parking spaces shall be available on a first-come, first-served basis.
      • The client must inform the Reservations Officer in advance to secure these slots. Request for additional reserved parking slots is subject to availability and may incur fees.

D. Decorations and Set-up

1. 1. • Hanging decorations or signage using nails, strong adhesives, or any material that may damage the walls (e.g., holes, dents, or stains) is strictly prohibited. All decorations must be ready for installation and should only use removable tapes or materials that do not leave marks or stains.
      • All decorations and signages must be installed and removed by the client.
      • The client is responsible for maintaining cleanliness before, during, and after the event. This includes cleaning up, removing signages and decorations, and clearing the stage of props and other materials.
      • The client will be charged for setup and rehearsals. A one-hour setup is required to be included in the event to accommodate the basic preparation and cleanup by personnel.

E. LED Wall, Lights and Sounds, and Other Equipment

1. 1. • Clients bringing in external sound, lighting, or LED wall equipment in the Seminar Room must inform the UP Asian Center in advance.
      • The client is responsible for providing any necessary accessories such as extension cords, HDMI cables, or laptop adapters (e.g. for Apple/Mac devices), and other equipment required for their event.
      • For events featuring a live band or orchestra, the client must provide their own complete sound system, including mixers, microphones, speakers, and other technical requirements. The UP Asian Center’s in-house system is not designed to accommodate the technical and acoustic needs of live musical performances.
      • The use of electric stoves, electric kettles, or any high-powered electrical appliances is strictly prohibited. If cooking is necessary, the client must use LPG-based equipment and comply with all safety regulations. All cooking activities must be conducted outside the Auditorium in designated areas to ensure safety and to prevent fire hazards, damage, or disruptions to the event.
      • Prior to ingress, the client must fill out the ingress form and indicate all equipment that will be brought into the venue.
      • The UP Asian Center reserves the right to regulate sound levels as necessary.

Download Ingress Form Here

F. Event Personnel and Service Fees

1. 1. • Overtime pay for the technician and custodial workers who will render service beyond office hours shall be provided by the organizer. Regular office hours of technical personnel are 8:00 AM to 5:00 PM, and custodial workers are 7:00 AM to 4:00 PM.
      • Overtime pay for event personnel required beyond regular office hours shall be paid in cash by the client at an additional 25% of the hourly rate.
      • If the event falls on a weekend, holiday, or on a day when work is officially suspended, the client shall also shoulder the applicable premium pay (ranging from 30% up to 200%), in accordance with existing labor regulations. For more details regarding fees for event personnel, visit this page. 

HOW TO RESERVE VENUE                              VIEW TERMS AND CONDITIONS                               VIEW OTHER VENUES

Download the Application Forms 

DOWNLOAD THE RESERVATION FORM             VIEW TERMS AND CONDITIONS

AC Rentals and Facilities Contact

The AC Facilities and Rentals Office is open from Monday to Friday, 9 AM - 6 PM. You may reach us through the following contact details: