Wherever I am, the world comes after me.
It offers me its busyness. It does not believe that I do not want it.
Now I understand why the old poets of China went so far
and high into the mountains, then crept into the pale mist.
"The Old Poets of China" by Mary Oliver

Reservation Guide and Forms

This page outlines the reservation procedures for the use of Asian Center facilities and venues, providing clear guidance on scheduling, requirements, and approval processes. It is intended to ensure the efficient and appropriate use of Center spaces for academic, cultural, and institutional activities. 

How to Reserve our Venues? 

1. Complete the Reservation Form and read the Terms and Conditions carefully.

      • Fill out the attached Reservation form with all the required details.

DOWNLOAD THE RESERVATION FORM             VIEW TERMS AND CONDITIONS

2. Option to Pay the Reservation Fee Early

      • To secure the date, you may opt to settle the Reservation Fee of Php 5,000 per day per venue upon submission of the Reservation Form, even before receiving the quotation. A billing statement for the reservation fee will be issued upon request.
      • To request a billing statement you may email us at This email address is being protected from spambots. You need JavaScript enabled to view it. or by visiting the AC Rentals and Facilities Office.

3. Issue a Quotation

      • Once the Reservation Form is submitted, the Rentals Office will provide/send you a quotation based on the information submitted.

4. Sign the Conforme

      • If the client agrees with the quotation, the client may now sign the conforme on the Quotation Form and return it to the Rentals Officer. 

5. Billing Statement Generation

      • Upon submission of the signed Quotation Form, the Rentals Officer will generate a billing statement. This document must be presented when paying at the UP Diliman Cash Office. 

6. Proceed with the Payment

      • Once the reservation form is submitted and the reservation is confirmed, clients may choose to settle the following payment: 
Reservation Fee

Payment within three (3) weeks upon receipt of the billing statement. Once paid, the outstanding
balance may be settled no later than two (2) weeks before the event.
Full Payment Payment of the reservation in full, including the Reservation Fee.
      • Clients may pay their balance in three ways:  
GCash Pay online via the GCash App Bills Payment. CLICK TO LEARN HOW!
Landbank Link.Biz Pay online via the Landbank Link.Biz Website or App. CLICK TO LEARN HOW!
Cash or Check Pay via Cash or Check in person at the UP Diliman Cashier's Office 
      • FOR UP DILIMAN UNITS, payment may be processed via Disbursement Voucher (DV). Clients must ensure that the DV is prepared based on the billing statement to be provided after the event.

6. Final Confirmation

      • The reservation is considered finalized upon receipt of the approved (signed by the Dean of the Asian Center) conforme, and the required payment.

 VIEW OTHER MATERIALS TO RENT                              VIEW TERMS AND CONDITIONS                               VIEW OTHER VENUES

Rental Reservation and Other Forms 

 ACFR Form 1: Terms and Conditions  DOWNLOAD
 ACFR Form 2: Reservation Form  DOWNLOAD
Ingress Form  DOWNLOAD
Sample Quotation with Conforme  DOWNLOAD

AC Rentals and Facilities Contact

The AC Facilities and Rentals Office is open from Monday to Friday, 9 AM - 6 PM. You may reach us through the following contact details:

 Email Address This email address is being protected from spambots. You need JavaScript enabled to view it. 
Mobile Number (Viber) + 63 927 500 0539
Telephone Number (02) 8981 8500 local 3586